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Hou Koda District Day Camp Info

posted Jun 12, 2018, 1:54 PM by Cub Scouts Pack 396   [ updated Jun 22, 2018, 3:42 AM ]
Parents & Scouts:

Please refer to the information below regarding Hou Koda Camp at Avon's Washington Township Park.

Dates: 6/18 - 6/22
Location: 435 Whipple Ln, Avon, IN 46123 (Google Maps link: https://goo.gl/maps/Ws2Hvyu76MM2)

Schedule Hours: Monday Thursday (arrive by 8:45am)

Arrival time for the first four days will be from 8:00 9:00 AM. There will be a unit leader meeting at the camp office each morning at 8:45 AM. Opening and start of program will kick off promptly at 9:00 AM each day. Lunch break will be at 12:00 Noon and will last about an hour. Everyone will need to bring their own sack lunch. Each unit should plan to bring a cooler (Pack 396 will provide a cooler), we will have ice available daily if needed. Program finishes at 4:00 and all campers need to be picked up by 4:30 PM. Pack / Den leaders will be issues daily schedules at the start of the week and any updates or adjustments will be communicated to leaders each morning at opening.

Friday (starts at 12:30pm)

Friday starts early afternoon and program is operated up until dinner time. Please plan to arrive by 12:30 PM and program will officially start at 1:00 PM. Please note, no lunch time will be provided on Friday, please eat prior to arrival. Various activities will be opening and closing throughout the day so please make sure you have a Friday itinerary with you. The activities will conclude at 6pm as we transition into the family picnic hour. Starting at 7:30pm EVERYONE needs to gather at the campfire area for the Grand Finale! Your sons/daughters as well as staff will be singing songs, performing skits and putting on a fun show. This is not something you will want to miss. Camp officially concludes after campfire has finished, around 8:00 PM. Packs are welcome to spend the night under Pack Overnighter rules and we have some fun activities planned for those who are staying though this is not an official part of camp.

Parking:

  • If you are staying for the day, please park in the farthest south lot in front of the Pavilion Center. This is the second parking lot you will come to in the lower section of the park. The section of the lot directly in front of the flag poles will be cordoned off and will be reserved for guests to the Pavilion.

  • If you are parking to drop off / pick up a youth, please park in the lot by the splashpad and shelters. This is the first parking lot you come to in the lower section of the park.

    Meals:
    Monday Thursday

    Each participant is responsible for their own sack lunch the first four days of camp. We recommend that units bring a tote to keep their lunches together (we can store it inside during the day) and / or a cooler if they need refrigeration. We can store these overnight throughout the week and can provide bagged ice each day curtesy of Home City Ice.

    Friday

    Participants need to eat lunch prior to arrival at camp on Friday. Dinner hour will run from 6pm 7:30 PM. Each family or pack can bring their own picnic-style food option

    Trading Post:

    We will have a trading post open throughout the day at camp. We will have snacks, candy, and drinks as well as T-shirts, toys, and various other items provided by the Scout Shop available for purchase. At least a small amount of cash will allow scouts the opportunity to pick up something from the trading post.

Clothing, Sunscreen, etc:

Participants should bring appropriate clothing for the days weather. Program will continue as normal in the rain unless we have lightning. If it looks like rain is a possibility a poncho is a great thing to have with you! Also, we recommend sunscreen and bug spray for all participants as we will be in the great outdoors all day, every day. Even if it doesnt rain, we will be getting wet every day! There are multiple activities including the Splash Pad and Sponge Fights where scouts will get wet. We recommend fast drying clothing such as swim trunks and athletic wear as there are limited facilities and time to change clothes and most participants will opt to dry out naturally in the sun.

Activity Groups:

All scouts from each unit are staying together in one group. Based on our registration numbers and some issues properly identifying what program level each participant is at we decided not to split Webelos of into contingent groups. Alternatively, we have setup multiple program stations throughout the week to have different activity options available at them for Webelos. This simplifies adult coverage needs for units and still allows older scouts to have expanded program options appropriate for their age. Please note, most activity groups will be made up of two units and will average 16-18 youth participants total per group. We do have a couple of larger units who will be their own activity group. Your Activity Group number will line up with the camp program schedule showing you where you need to be when. The schedule will be in the leader guide handed out at camp.

Medical Forms:

EVERY Cub Scout, Webelos Scout, tag-a-long, and adult is required to turn in a completed Class A & B Annual Health and Medical Record All Blanks Must Be Filled In! If your unit has not turned them in yet please either scan and email them to daycamp@houkoda.org. (Attached is blank copy of the medical form.) If the forms dont make it in before the start of camp they will have to be turned in or filled out at the morning registration which can create delays and prevent your unit from starting activities on time.

Supervision and Discipline:

Just a reminder, our volunteer staff is here to provide an awesome program experience for all participants! They are not here to be disciplinarians or supervision for youth participants. We greatly appreciate the effort of all unit leaders and parents in camp, assisting staff in program areas and keeping an eye on their unit’s participants. If you need assistance with any issues, please see the Camp or Program Directors, one of us will generally be in the camp office.

Ċ
Cub Scouts Pack 396,
Jun 12, 2018, 1:54 PM
Ċ
Cub Scouts Pack 396,
Jun 12, 2018, 1:55 PM
Ċ
Cub Scouts Pack 396,
Jun 12, 2018, 1:54 PM
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