Adobe Connect

UPDATE (Jan 2019): At this time, it's been reported that the University will be discontinuing Adobe Connect service in AY19-20. CTL cannot provide details on this change, but we anticipate another web conferencing option being available to JHSPH faculty and students at the appropriate time.

Whether you've decided to use Adobe Connect in place of a LiveTalk, or perhaps an alternative for an on-campus course that's been cancelled due to inclement weather, or you've opted to use it for a self-serve recording of an asynchronous lecture, or even for virtual office hours, there are several help guides available to you.
Here, though, we've collected some of the basics we might review with anyone using Connect as a host for the first time or who might just want a refresher. Note: These instructions complement the video refresher tutorial for LiveTalks.

Getting Ready (Every Time!)

If you are using Connect to communicate in real-time (and also for the best audio quality) plug in a USB headset before opening the web browser

Close all documents and programs you will not need during your web conference and/or recording to avoid unnecessary computer resource allocation as well as potential distractions to you and the participants. 

The recommend browser is currently Mozilla Firefox. Using this browser, navigate to the JHU Adobe Connect server -- http://connect.johnshopkins.edu. Click on the link to run the "Connection Test" under the sign-in button (or go there directly) to check that your computer is ready.

Sign into Connect using your JHED ID and password.

Setting up a Meeting Room

If you do not already have a meeting room set up, you'll want to create one in advance of your first Connect session (meeting) as host. This meeting room can be used an infinite number of times. At the end of each session, or before the start of the next session, you can clear out any "time sensitive" information such as the Chat history, shared links or documents, etc. as well as select or reset the meeting's initial layout. You may also wish to consult the instructions for setting up a meeting in the JHU Help Guide.

When you are first logged in, you should be on your Connect home page. (If not, use the navigation menu to return to "Home".) Click on the button to Create New: Meeting.
Adobe Connect navigation menu and new meeting button

Follow the prompts, completing the required fields.
  • It is recommended that you create a Custom URL, especially if you are going to be using the meeting room more than once. Keep the Name and Custom URL specific enough so that it identifies the purpose, for example a course title or simply your name with "virtual office", yet simple enough so someone can remember the address.
    name and URL information fields for new Connect meeting

  • Do not worry about the Start date and time unless you are sending out an invitation generated directly from Connect. (This is good for one-time meetings, but rather meaningless for sessions that will be using an established room at any time.)
  • The default options for the other Meeting Information fields are going to be fine for most meetings. The one exception is the Access type. If you select "Only registered users", this limits who can access the meeting to those individuals (with a JHED ID) whom you specifically designate in the meeting's participants list. (Editing the participant list is the optional next step in setting up the meeting.) If you select "Only registered users and accepted guests", you or another host will be prompted to "admit" each person not on the participants list during the session. See image, below.
    screen clipping of Connect to accept request to enter room
    So unless you want to accept an on-screen prompt to allow each attendee access to the meeting room, you may wish to select either "Only registered users may enter the room" or, recommended especially for large class sessions, "Anyone who has the URL for the meeting can enter the room".

  • Do you want to add other hosts, presenters, or specify participants for this meeting room? (Learn more about the different meeting roles and permissions by following this link.) In addition to setting up a meeting -- which is what you're already doing -- hosts can invite guests, add content to the meeting, select and modify the meeting room layout, manage participant roles (e.g., promote someone to presenter), and manage breakout rooms. Presenters can share the content from the meeting library or share their screen and/or video. NOTE: During a meeting, as host you can always promote someone else to the host or presenter role. However, if you are using this meeting room with co-faculty and/or TAs, consider adding these individuals to their appropriate roles at this stage (when you first set up the meeting) so they'll always automatically be in that role when they connect to the meeting using their JHED ID. 
    • No? Click "Finish" if there are going to be no other hosts or presenters for this meeting room and you do not need invitations sent.  (You can always add participants later by editing your meeting room.)
      This finalizes the meeting setup.
    • Yes? Click "Next" to see the "Select Participants" page.
      On the bottom left, click "Search" to open and type into the search box so you can find the individual (it may help to know their JHED ID) you want to add. With their name selected (click on the name to select it) in the "Available" column, click "Add" to place them in the "Current Participants" column on the right side of your screen.
      Connect screen clipping of Search for Participants

      Then, in the right-side "Current Participants" column, click to select the name of the participant you just added and then click the "Permissions" button to assign them to the correct role.
      Screen clipping of Connect setting permissions for participants

      • Do you want to send meeting invitations to the participants you just added?
        • Yes? Click "Next" to preview (and, optionally, edit) the message text. Click "Finish" to send the invitation and finalize the meeting set-up.
        • No? Click "Finish".
          This finalizes the meeting setup.

Editing a Meeting Room

Add or Remove Participants

If you've set up a meeting and decide later that you want to add or remove someone in the list of registered participants, you will want to get to the "Edit Participants" screen. You can get to this screen when logged into Adobe Connect by navigating to "Meetings" in the top navigation menu. This shows "My Meetings" by default. Click on the meeting Name in the Meeting List to open the "Meeting Information" screen. From here, click on "Edit Participants" (above the Meeting Information gray banner) to see the searchable list of Available Users and Groups and the list of Current Participants. 

Connect Meetings screen showing the list of meetings screen clipping of adobe connect Edit Participants 

NOTE: As host, you can also invite participants from the meeting room itself when the meeting is open. 

If you want to add someone as a participant, click "Search" on the bottom left under the "Available Users and Groups" list to open and type into the search box so you can find the individual (it may help to know their JHED ID) you want to add. With their name selected in the "Available" column, click "Add" to place them in the "Current Participants" column on the right side of your screen.  Click to select the participant you just added in the right-side "Current Participants" column and then click the "Set User Role" button to assign them to the correct role
screen clipping of Adobe Connect's "Set User Role" feature

If you want to remove someone as a participant, navigate to the "Edit Participants" screen for your meeting (from the "Meetings" main menu item). In the "Current Participants" column on the right, select the participant you want to remove and then click the "Remove" button to remove them from the list of (authorized) participants. (NOTE: If you have set up access for the room to be available to anyone with the meeting link, that person can still join the room as a participant. Even setting their role to "Denied" does not prevent them from joining as a guest.)
screen clipping of Adobe Connect's Remove participants 

Change Participants' Permissions

If you want to change the permissions level (the role) of someone who is already a participant in your meeting's setup, navigate to the "Edit Participants" screen to see the list of Current Participants. Click to select the person's name in the "Current Participants" column on the right side of your screen.  Then click the "Set User Role" button to select and assign them to the correct role. 

Note that you can also change participants' permissions during a meeting by promoting (or demoting) their role.
 

Change Access (Entry) Type

When you first set up the meeting you chose the Access type. This determines whether to only allow registered users (who would have to use their JHED ID and be in your participants list), or allow registered users and accepted guests (whom a meeting host would have to "admit" to the session when prompted), or allow anyone with the URL to join the session. If you want to change the option you chose for Access, navigate to the "Meeting Information" screen. From here, click on "Edit Information" (above the Meeting Information gray banner) to see the editable fields, including the Access type. Select the radio button corresponding to the Access type you want to use. Make sure to scroll to the bottom of the screen and click "Save".
screen clipping of Adobe Connect's Edit Information option

screen clipping of Adobe Connect access type

screen clipping of Adobe Connect Save access type

Sharing Your Meeting Link

When you are ready to share your meeting on your CoursePlus site or in an email, you need to make certain you invite students or colleagues using the correct Meeting URL (web address). If you created a custom URL when setting up your meeting, that web address may be easy for you to remember. But you can always verify the path by going back to http://connect.johnshopkins.edu, logging in, and checking the meeting information. When you have the URL path for your meeting, type -- or, to be safer, copy and paste -- the full address into your email, CoursePlus announcement, and/or CoursePlus page.

There's two different places you can get the meeting's web address once you're logged into Adobe Connect. The first place you can get the address is to copy its URL Path from its entry under the "My Meetings" tab on the Home screen.  (You must click on the Name of the meeting in the left-side list of meetings to see its URL in the "Overview" pane on the right side of your screen.) 
Meeting URL path on the Connect Home screen

Alternately, on the Meetings screen (which shows "My Meetings" by default), you can click on the meeting Name to open the Meeting Information. The URL is listed in the Meeting Information. 
Connect Meetings screen showing the list of meetings Connect Meeting Information and Edit Participants link

Joining a Meeting (Every Time!)

Adobe Connect works with a browser "Add-in"; Mozilla Firefox is the preferred browser to run this. It also requires an updated version of Flash Player. You can check your version of Flash Player and the Connect Meeting Add-in by following the steps on this linked page

Whether you are host, presenter, or simply a participant, if there is going to be audio it's a good idea to use a USB headset. If you've followed the steps for Getting Ready, this headset is already plugged in before you've navigated to and launched the Connect session using a link or typing in the full URL Path in your browser. (Meeting hosts can also open a meeting they've created from their Connect home page after they've logged into http://connect.johnshopkins.edu. On this home page, click on the button labeled "Open" next to the meeting name.)

NOTE: Only the host of a meeting can start the session so it is active. If anyone else tries to open a Connect session without the host having already logged into the meeting, they can still "enter" the meeting but will see a message that it has not started yet.
screen clipping of Connect window stating meeting has not started yet

Everyone should run the Audio Setup Wizard when they first open a Connect session. With the meeting window launched, use the Meeting drop-down menu to launch the Audio Setup Wizard. (You may be prompted to enable Flash to use your microphone.) Step through the prompts to make sure the correct microphone and speakers will be used for your session.
screen clipping of Adobe Connect audio setup wizard from the Meeting drop-down menu

After you've run the Audio Setup Wizard, if you will be using your microphone, make certain to enable your microphone by clicking on its icon in the top tool bar. (The icon turns green when enabled.) Click on the microphone icon again to mute it. Click on the video camera icon if you also wish to enable video. Again, you may receive a prompt this time to enable Flash to use your camera. (Enabling the video does not mean sharing it! But your camera must be enabled before you decide to share your video.) NOTE: Participants must be granted microphone and video camera privileges by the hosts. If someone does not see the microphone or video camera icons in the toolbar, they have not yet been granted these rights. Participants should contact the meeting host if (microphone) audio or video is welcome but they do not have privileges.
Adobe Connect screen clippings of the toolbar menu showing speaker, microphone, and camera enabled and disabled

Managing the Meeting 

Select the Layout

The meeting host is the only one who can change the layout of the screen. The "Layout Bar" usually appears in the right of the Adobe Connect window. If you do not see the layout bar, click the Layouts drop-down menu and select "Open Layout Bar". While the available layouts can be selected from this drop-down menu, the Layout Bar shows a preview of the default and any custom layouts that have been made for that meeting. Simply click on the thumbnail of the layout you want to switch to in the Layout Bar.
screen clipping of Connect Layouts drop-down menu    screen clipping of Connect Layout bar
From the default layouts (Sharing, Discussion, and Collaboration), the Sharing layout is the default for any new meeting and commonly used in courses. Its main panel (in the center of the Connect window) is the "Share" pod and displays the presenter/host's screen, a document, or whiteboard. If your Connect session is going to be more of a conversation, as might happen with Virtual Office Hours, you might want to try the Discussion layout. No matter the layout, you can always resize, move, add, or hide the pods to customize the window during the meeting to suit your purpose. Click on this link to learn more about layouts, including how to create and save a custom layout. Note that the layouts are pre-set and limited during a scheduled LiveTalk in the JHSPH studios.

Sharing your Screen, Displaying and Distributing Files

It's best to upload documents and other files that will be shared (displayed and/or distributed) before the meeting starts

If you want to share your screen, click "Share My Screen" in the "Share" pod. This is appropriate for when you want to show a live demonstration inside a program such as Microsoft's Excel. When you share your screen, you will have to select whether to share an individual (open) program/application or your entire desktop. After selecting what you want to share, the Adobe Connect window will minimize itself and your desktop or application, along with any interaction you have with it (e.g., mouse clicks and typing), will be broadcast to the students. Click on the minimized Connect menu and select "Stop Sharing" when you are ready to return to the full Adobe Connect window.

If you want to display a file, similar to sharing your screen but without having to open a separate program from Connect, you need to opt to "Share Document" in the "Share" pod. FOR MULTIMEDIA FILES (i.e., video and audio) IT IS IMPORTANT TO SHARE THE FILE THROUGH THIS POD instead of Sharing the Screen and playing the file outside of Connect. Sharing the uploaded media through Connect's Share Pod is the only way the media playing through the computer (as opposed to coming in through a microphone) will be successfully transmitted to the meeting attendees. For this reason, it's also important to mute your microphone when you play a multimedia file through the share pod. (If you don't mute the microphone, attendees will get feedback from your computer's speaker output being picked up by the microphone's input!)

From the drop-down menu available in the middle of the Share Pod, select "Share Document" and click "Browse My Computer" to find and select the file you want to share. If the file type is supported, it is uploaded, automatically converted and opened. Presuming you will be sharing the document at a later time, select "Stop Sharing" and upload any remaining documents for the future meeting. 
Adobe Connect's Share Document menu item highlighted in the host's Share Pod 
Adobe Connect's message that an uploaded file is being converted 
Adobe Connect's option to stop sharing a document in the host's share pod
Later, when you are conducting the meeting and are ready to share a file you've previously uploaded, select "Share Document" again, but this time click on "Share History" or "Uploaded Files" (along the left side of the "Select Document to Share" pop-up window) to find and select the document before clicking "OK". Another way to select the document you want to share is to expand the collapsed menu in the top-right corner of the Share pod and select the document from the "Recently Shared" list. Either of these methods will open the file (already converted) in the Share pod and display it to your attendees. Click "Stop Sharing" when you want to close the file and, optionally, return to "Share My Screen" or select a different file from the pod's drop-down menu.
Adobe Connect's Uploaded Files list in the host's Share pod  
screen clipping of Adobe Connect's share pod expanded menu highlighting "recently shared"

To learn more about sharing your screen or a document, see this Adobe support page.

If you want to distribute files to your meeting attendees so they can download them onto their own devices, you will upload these into the "File Share" Pod. (Note this is different than the default "Share" pod.) You will also need to make certain the File Share pod is visible in the meeting layout when you are ready to give your attendees access to these files. From the File Share pod, click "Upload File" and browse your computer to find and select the file you want to share. The file will then appear listed in the pod as it will show to the attendees. The attendees' File Share pod looks the same as the host's except it only has the "Download File(s)" button. NOTE: Avoid uploading files with odd characters (e.g., % or &) in the file name as the attendees might have difficulty opening these files. You can click on the name of the file you've uploaded in the pod and select "Download File(s)" to make sure there are no issues.
Connect File Share pod selected in the admin's drop-down menu for a meeting  Adobe Connect File Share pod with the Upload File button highlighted

Change Active Participant's Role

If you want to elevate a participant's role, click the attendee's name in the Attendees pod and select "Make Host" or "Make Presenter" (recommended) from the shortcut menu to move them into a different role and change their permissions. When they are done presenting, click their name again to see the shortcut menu and select "Make Participant".
Adobe Connect screen clipping of Attendee shortcut menu to show change role

Grant Microphone Rights

If you want your participants to be able to use their microphones during a session, as host you need to make sure that you've granted them this privilege. From the Audio drop-down menu, click "Microphone Rights for Participants" to enable this privilege for all participants. OR, if you would prefer to grant microphone rights only to one or more participants at a time, you can either click on the individual name(s) in the Attendees pod and click "Enable Microphone" or, when a participant raises their hand, approve their request (click on the check mark in the pop-up notice).
screen clipping of Connect Audio drop-down menu    screen clipping Connect Enable Microphone from Attendee pod    screen clipping of Host's view of Raised hand request in Connect
NOTE: If you want to mute or disable the microphone (perhaps someone has forgotten to mute their microphone and you start getting unwanted feedback or hear other unwanted noise), you will click on a participant's name in the Attendee pod and, depending on how you granted their rights (individually or all participants), select "Disable Microphone" or "Mute Attendee". You can also turn off microphone rights for all participants using the Audio drop-down menu again. (The checkmark disappears next to "Microphone Rights for Participants" when you turn off the privilege by selecting the menu item a second time.)
screen clipping Connect disable microphone  screen clipping Connect Mute Attendee

Grant Video Rights

Similar to granting microphone privileges, you can grant video camera (webcam) rights to participants all at once or one at a time. To enable the webcam for all participants, use the webcam drop-down menu and select "Enable Webcam for Participants". To enable the webcam only for one or more participants, click on the individual name(s) in the Attendee pod and select "Enable Video".
screen clipping of Connect enable All webcams   screen clipping Connect enable video single user
NOTE: If you want to disable the webcam, depending on how you granted their rights (individually or all participants), you will either click on a participant's name in the Attendee pod and select "Disable Video" or go back up to the webcam drop-down menu and click "Enable Webcam for Participants" a second time to disable it for all. (This makes the checkmark next to that menu item disappear).

Breakout Rooms

Breakout rooms can be used during your meeting to allow two or more smaller groups (up to 20!) of participants to collaborate separately from the main room and the other participants. The host(s) can visit the breakout rooms to participate in or observe the collaboration among the individual small groups. NOTE: The activity in a breakout room can not be recorded even if a meeting is recorded itself. (An active recording will only capture the main session room and not the breakout rooms. You may wish to pause or edit a recorded meeting that includes breakout sessions OR ask -- in advance -- one group to remain in the "main" room and not be assigned to a separate breakout room so their activity can be recorded.) If you want to see a video overview of Breakout Rooms, here is a link to Adobe's, otherwise continue reading.

Set Up Rooms: Breakout rooms can be set up prior to the live meeting. To setup the groups for breakout rooms, the host can click on "Breakout Room View" button at the top of the Attendee pod or use the pod's shortcut menu to "Change View". Three breakout rooms will be available by default, but more rooms can be added by clicking on the "Create a New Breakout Room" button (a plus sign) that's visible only after you've switched to the breakout room view.
screen clipping Connect breakout room view shortcut icon  screen clipping Connect breakout room view menu item
screen clipping of Connect icon to add breakout rooms

Assigning Attendees to Breakout Rooms: During the actual meeting, you can automatically assign attendees to breakout rooms by clicking the "Evenly Distribute from Main" icon (a criss-crossing arrows image) in the Attendees pod. If you want to manually assign attendees to specific rooms, click on an attendee name in the list to see a shortcut menu from which you can select the desired breakout room OR click to select one or more names and drag these attendees down into the correct breakout room (listed below the unassigned attendee names).
screen clipping of distributing attendees to breakout rooms in Connect screen clipping of assigning attendees manually to breakout rooms in Connect

Room Layout: In a breakout room, the active layout (in the main Connect meeting room before the breakout is started) is used in the individual breakout rooms. The room participants in a breakout session cannot control the room layout but will all have the presenter role. (As presenters, they can switch between sharing a document, whiteboard, and their screens in the Share pod.) As meeting host you can prepare the breakout sessions by creating a custom layout -- even duplicating an existing layout, loading a specific document in the share pod as one example -- and switch to that custom layout before starting the breakouts.

Beginning a Breakout Session: Before beginning a breakout session, make sure of two things: (1) assign all attendees to a breakout rooms and (2) switch the meeting's current layout to the layout you want for the breakout rooms. Once you have done these two things, simply click on the "Start Breakouts" button in the Attendees pod. All attendees in a breakout room will have the role of presenter for the duration of the breakout session and be able to share and download content, share their screens and their voice (if you've granted microphone rights), write on the white board, and even add text in the Notes pod if its visible in the selected layout.
screen clipping of the Start Breakouts button in Connect

Visiting a Breakout Room: As host, you can visit any breakout room -- one at a time -- by clicking your name under the "Main Meeting" group of the Breakout Room view of the Attendees pod and dragging your name into one of the breakout rooms. To visit another room, simply click on your name again and drag it into a different breakout.

Sending a Message to All Attendees in Breakout Rooms: To send out a message to all the breakout rooms at once, use the Attendees pod drop-down menu and select "Broadcast Message". It's a good idea to use this feature to remind participants when you're about to conclude the breakout sessions. Remember, the breakout rooms cannot be recorded so the participants may want to copy and paste shared notes, chats, etc.
screen clipping of Connect Attendees pod "Broadcast Message" menu item

Ending the Breakout Sessions: When the breakout session is ended, all participants return to the main meeting room in the roles (presenter or participant) they had prior to the start of the breakouts. Their names remain grouped and separated by room in the Attendees pod, but the actual "rooms" are no longer active. (If you "Start Breakouts" again, you do not need to assign them to a room another time.) Only the host can end the breakout session. To end the breakouts, simply click on the  "End Breakouts" button in the Attendees pod.
screen clipping of Connect Attendees pod "End Breakouts" button


Polls

The Poll pod allows the host to ask attendees a question and easily collect their feedback. For each question you want to ask, you will need to enter the question and, if multiple choice or multiple answer, all possible answers in an active Poll pod. Each separate question will have its own Poll pod. Alternatively, you can use a single Poll pod and just edit the question and answers when you're ready to move onto another one. The questions can be multiple choice, multiple answer (selecting more than one choice in the list), or short answer. NOTE: The Poll pods with their questions and answers can be set up in advance of a meeting. You need to make certain the correct Poll pod is visible when you are ready to poll the attendees. And while the polls' text should be saved when you exit a meeting you've set up, it is still a good idea to have your questions and answers saved in a separate document so you can copy and paste the text into the Poll pod just in case the poll pods lose your edits.

To edit a poll, select "Add a New Poll" or choose an existing Poll from the Pods expanded drop-down menu on the meeting room's main tool bar.  Or, from an open Poll pod, expand the top right collapsed menu in the pod to select an existing poll. (Note: If you edit an open poll or one that was already used, the previous results are lost.) In the poll you want to edit, choose what type of question you want to ask from the drop-down menu. Enter the text of your question and then, if multiple choice or multiple answer, enter your list of answers.
Adobe Connect's Pod menu expanded to highlight the Poll pod selection in the host view   Adobe Connect's Poll Pod window menu expanded to highlight the Poll pod selection in the host view

The Poll pod is displayed to attendees if it's visible to the host, however answers can not be selected/entered unless the poll is open. When you are ready to open a poll to the attendees and make it interactive, open its pod and select "Open". The poll question can now be answered. If you want the answers shared (in real-time) to the attendees, check the option for "Broadcast Results". And when you are ready to close the poll and stop answers from being changed or submitted, select "End Poll". If you want to see how individual attendees responded instead of the summarized responses, select "View Votes" either while the poll is open or after it has been closed. (Attendees will not be able to see the individual votes and instead would continue to see the poll question and answers.)
Adobe Connect's Poll pod with "Open" highlighted  Adobe Connect's Poll pod with "Broadcast Results" and "End" highlighted
Adobe Connect screen clipping of Poll pod with View Votes highlighted

To clear all answers from a poll and "reset" it, expand the top right collapsed menu of the Poll pod and select "Clear All Answers". You must do this to each individual poll.
screen clipping of Adobe Connect's poll pod menu highlighting "Clear all answers"

Recording a Meeting 

A recording of a Connect meeting can be edited after the session is ended. Knowing this, it is probably better to start recording "too early" (before the meeting's activity starts) rather than accidentally forget the recording altogether! Use the Meeting drop-down menu and select "Record Meeting..." to launch the Recording dialogue box where you are prompted for basic info to identify the new recording after its completion. You must at least complete the recording's name. As soon as you click OK in the dialogue box, the recording begins.
screen clipping of Connect's "Record Meeting" menu item  screen clipping of Connect's recording dialogue box

When the recording begins, an information box will temporarily appear in the upper right corner of the window. This information box is also where you will find the options to Pause or Stop a recording. The solid red circle icon next to the Help menu indicates the meeting is actively being recorded. The red circle will have two white bars indicating a recording is paused. 
screen clipping from Connect showing an active recording icon

To pause a recording, if necessary, click on the solid red circle recording icon at the top right of the window to see the information box again with options to pause or stop. Click "Pause Recording" inside the box. To resume recording, click on the (paused) recording icon again (if necessary) and then select "Resume Recording" from the information box. 
screen clipping from Connect showing recording information box screen clipping from Connect showing an paused recording icon and the information box
To stop a recording, click on the recording (or paused recording) icon (again, if necessary) to see the information box. Click "Stop Recording" inside the box

Alternately, you can use the main Meeting drop-down menu to pause, resume, or stop a recording.
screen clipping of Connect Meeting drop-down menu's recording options

Ending a Meeting

It's your choice to end a meeting abruptly by, as host, selecting "Exit Adobe Connect" from the Meeting drop-down menu or to first select "End Meeting" from the menu. If you select "End Meeting", this will send a message to all participants who have not yet closed out of the meeting window and it will end the current meeting. When you click OK to send out the message, the meeting will end but you will still have to close out of the Connect window.
screen clipping Connect End Meeting menu item  screen clipping Connect End meeting message dialogue box

Sharing a Recording

To see your recording information, you will want to get to the "Recordings" screen for your meeting. You can get to this screen when logged into Adobe Connect by navigating to "Meetings" in the top navigation menu. This shows "My Meetings" by default. Click on the meeting Name in the Meeting List to open the "Meeting Information" screen. From here, click on "Recordings" (above the Meeting Information gray banner) to see the searchable list of Recordings for that meeting room. 
screen clipping of Connect Meetings Recordings menu from home page

Edit a Recording

Before you share a meeting's recording, you may wish to "trim" (delete) the beginning or end of it or even cut out part of the middle (for instance, if you continued recording during breakout sessions). From the list of recordings, click the "Actions" menu item for the correct meeting and then "Edit Recording" from the drop-down menu
screen clipping from Connect meetings screen to Edit Recording menu item
This opens up the meeting's recording. Click the play button to start watching the recording. Once playback begins, you can pause the meeting and then move the progress marker along the timeline to start playing at different points.  The selection markers (along the bottom of the timeline) allow you to choose a part of the meeting you wish to delete. The period you identify with the selection markers for deletion is cut when you click the scissors icon. (There is an "undo" icon next to the scissors icon if you change your mind.) You can move the selection markers to a different part of the timeline to cut another section of the recording. (Deleted sections will remain red on the timeline.) When you have finished deleting the parts of the recording you don't want, click the "Save" icon. This will refresh the open window. Close the window when you have finished editing
screen clipping of the Connect recording's editing bar

Link to a Recording

The easiest way to share a meeting's recording is to share the URL of the recording. From the "Recordings" view of "My Meetings", first make sure to select the correct Access type. To do this, check the box in the left column before the meeting name and then click on the "Access Type" button. This navigates to a screen where you can opt to keep the recording private or set it to be public (with an optional Passcode). Select the access type you want before clicking the "Save" button.
screen clipping of Connect meeting's access type option

screen clipping of Connect's Public access option
Then, back on the screen with the list of recordings for that meeting, click on the recording's name to navigate to the Recording Information screen. This is where you will be able to copy the URL for viewing the recording. This URL can then be shared by pasting it into an email or posting to your course site.
screen clipping of Connect's recording listings for a meeting

screen clipping for finding Connect's meeting recording URL

Download a Recording

You may wish to download a session's recording to either view offline or to host on a platform other than Connect (for example, CoursePlus). NOTE THE FOLLOWING FOR ALL VIDEOS UPLOADED TO AND SHARED THROUGH COURSEPLUS: Videos should be no longer than 20 min in length and no more than 500 MB in file size.

To download a recording, navigate to the list of recordings for a meeting you wish to download. Click the "Actions" menu item for the correct meeting and then click "Make Offline" from the drop-down menu. The recording is opened with the "Offline Recording" dialogue box. Read the information and follow the prompts. (We recommend saving as an MP4 in HD quality.) When you click "Proceed with Offline Recording" you will be asked for a file name and location for where you wish to save your recording. Save to a local folder (on your computer). When the conversion and download have finished, another dialogue box will give you the details of the final "Recording Summary" output.
screen clipping of Connect's option to "Make offline"

screen clipping of Connect's first prompt for an offline recording  screen clipping of Connect's second prompt for an offline recording

screen clipping of Connect's recording summary output


For tutorials, more help, and troubleshooting, visit Adobe Connect's Support Site.
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