Step up and Volunteer!

We are always in need of volunteer helpers! In addition to the dance series Leadership Roles below, we have volunteer sign-up sheets for "dance night duties" for each dance in the season. Please find the sign-up sheets at the admissions desk at each monthly dance. Contact cpcda-info<remove this and replace with at-sign> if you are interested in helping in any large or small way.

Publicity Coordinator

    • Send new season schedule to media contacts (via email).

    • Coordinate volunteers to put up paper flyers.

    • Design, or have someone design, annual flyer.

    • Send monthly reminders to dancers on the mailing list.

Web Master

    • Keep public website ( current, mostly update schedule each year.

    • Maintain organizing committee membership (a Google Group for an email list) and a private site for some documents.


    • Maintain mailing/membership/volunteer list (an Excel spreadsheet shared on Google Drive) and a ListServ list.

    • Make annual mailings (about 3 hours work if you do it alone, better to get help).

    • Print forms and signs as needed.

  • Schedule hall with school.

  • Review and sign rental contract.

  • Convene organizing committee meetings (once or twice a year).

  • Take notes at organizing committee meetings.


  • Keep a ledger of all income and expenses (current one is an Excel workbook).

  • Keep checking account and cash account balances.

  • Edit and print Dance Night Record sheet each month.

  • Make summaries of season results for Organizing Board.

  • Pay insurance, hall rental, any other bills; reimburse printing, mailing costs.

Talent Coordinator

  • Check with Organizing Committee for dance dates in the upcoming season.

  • Contact and book bands and callers. Receive and answer inquiries from bands and callers. Outline terms of the contract.

  • Confirm bookings with bands and callers.

  • Make a dance schedule of bands and callers and transmit to Publicity Coordinator by July 15.

  • Get band and caller biographies and hospitality requests.

  • Get requests for guest caller slots from the dance community and make sure that guest callers and the dance caller communicate together before the night of the dance.

  • Send band and caller bios to the Publicity Coordinator for email reminder to the community 1 week before the dance.

  • Send hospitality requests to Secretary for updating the volunteer sign-up sheet.

  • Send email reminders to bands and callers before Wednesday the week of the dance; includes specific information for bands and callers.