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35% Team Website & Presentation

Assignment Components

  • Required draft March 31 of team website, presented to community partner and peers for feedback. 
  • Informally present your site as scheduled April 5 (Teams 1-3) and April 7 (Teams 4-6) and participate in reviewing the other two teams presenting that day.
  • 35% Team website: your best design, structure, and members' best individual content, with author, editor & reviewer/proofreader names as required 
  • **OR**  25% Team website and 10% Public presentation for your team's designated 2 presenters. The presentation covers the CSL projects you profiled, your site features, your team learning processes and outcomes, and recommendations.
  • Appendices: 1) your public Power Point presentation, 2) 1-page presentation handout as described below, 3) a backup containing all the content of your website (please make a copy).

Assignment purposes

  • To fulfill the goals of your community & campus partners by communicating with the public about CSL projects
  • To compete with other teams for the best overall design, and content that is good enough to be featured on the final website compiled after the course is over
  • To learn how to select and reframe individual authors' blog and website content for the team's website and for each team member to play a role in enhancing the team website
  • To showcase the website content to an audience interested in Community Service Learning and/or our course's project

Non-EC requirements

Presenters -- you are NOT required to do the components in green.  However, you may choose voluntarily to do them in addition to your presentation role.

NOTE: Requirements were reduced & clarified March 13. 
Attached at bottom of this page is a copy of the original version and a 1-page list of the changes.   

  1. 2000 w. min. inherited from your individual blog & website
  2. 500 w. min. reflection on your COMS 463 learning
  3. *5 "pieces" min. Visual/media content, new or borrowed
    • i.e. 1 borrowed image = 1 piece
    • i.e. 1 six-minute video created by you = 3 pieces
  4. *Review/edit 1000 w. min. of other peers' written content
With appropriate tracking, captions, APA citation, and copyright.
* Not required of presenters

From your individual blog & website,  2000 w. min.

  • include some material from all your interviews
  • include some of your work on at least 1 inherited document, and paste the inherited document onto the new site as well.  
Do not include too much content or too many themes, or you will have difficulty as a team putting it together on a single site. You are responsible for ensuring the quality of its content prior to peer review/editing
  • Adapt its rhetoric as necessary to fit into your team website, a new environment. 
  • Text may need to be visually reformatted to suit the new page layout
  • Links may need to be updated
  • Pages may require a different introduction.
After your work is pasted into the team website, you and your team will need to reduce unnecessary redundancy and ensure clarity and unity within the new website.  This may mean that you have to omit or elaborate some content, and some of your content may be moved and consolidated with other team members' content on other pages. 
  • Follow your EC's guidance for the Review/editing Process and ensure your editing work is properly cited and tracked both on the page and on your profile page

Reflection, 500 w. min.

  • a public reflection essay on learning processes & outcomes from COMS 463  
It is best to write (or finalize) this between April 9 and April 13 once you have participated in peer & expert review
You might want to look back on some of your Monday Lab reflections or your proposal to remember how you began and the challenges you overcame.

5 Pieces of media

Not required of presenters. 

Any combination of the following:
  • Images, borrowed or created.  These should be suitable to the theme of your site and page, placed appropriately, and cited properly with captions & links.  APA reference list items with copyright info are required for all borrowed images.  If you borrow and then edit/alter another person's image, it is still considered borrowed, and make sure the item comes with a copyright license that allows alteration.
  • Original charts, graphs, and/or figures, appropriately captioned with author name
  • New media or creative audio/visual component, such as 
    • A video (i.e. video interview)
    • A slide show video with voice-over, or
    • An audio podcast, or
    • An animated video, or
    • A set of 2 web-generated cartoons from a site like The Funny Times' Cartoon Playground, or
    • A new RSS feed, forum or Web 2.0 networking site to be associated with the team's site and linked from one or more of its pages.  
Media use instructions are located in this Subpage of the APA guidelines (for citation & reference) and Google Sites Design (for embedding and formatting).

 If you create your own
  • Audio/Video files will count as "1 piece" of content for every 2 minutes of air time, up to a maximum of "3 pieces" per item.  I suggest uploading video to YouTube (10 min. max each file) and then embedding it in your site
  • Forms.  submit either
1) copyright waiver(s) naming all files (...v5.doc)
2) identify and link them to an appropriate Creative Commons license. 

Review/edit 1000w min.

Not required of presenters.

  • Perform peer review, editing, and/or proofreading of at least 1000 words of work from other team members' pages of content.  EC content is eligible as well. 
  • Use MS word for editing.  Attach 2 files to each page you edit: 1) a copy of the original text prior to editing, and 2) your edited text with tracked changes shown.  Attach both in .doc format (not .docx)  
  • Follow your EC's guidance for the Review/editing Process and ensure your editing work is properly cited and tracked both on the page and on your profile page

Public Presentation

  • Photo by T. Smith, 2009. TLC Presentation Room
    1-2 team members with the strongest speaking skills will present on behalf of the rest of the team.  Designate them far in advance so they can prepare themselves.

  • Approx. 7-9 minute presentation April 14 12-2pm in Science B 146.  Here is the invitationthat Erin Kaipainen is sending to a list of VIPs (limited seating, only 64 people including our 27 student class and the instructional team

  • Members should all be there to be introduced and participate and receive feedback/discussion from the audience

  • Business casual attire, please. 

  • The Editorial Coordinator (not a designated presenter) should very briefly introduce the presentation topic, outline, and all team members should stand up at the front to be introduced by the EC before non-presenters are re-seated. 

  • Presentation Content:
    • Who you are, something interesting about your team's experience (hook the audience).
    • Your unique website content.  What your team has learned about CSL at the University of Calgary -- what CSL courses, projects, and partners your team profiled.
    • 2 visual samples of your site's content and structure, pointing out key features of your site
    • Mini-reflection: a description of 3 key learning processes/outcomes from your team and their potential future applications
    • 2-5 recommendations for communicating & developing & supporting CSL at the University of Calgary
Post a link to your presentation PPT on the Home Page of your team website. 
  • Visuals, vivid tales, questions, elements of humor to keep audience attention.
  • Create a coherent theme of words & visuals to tie your presentation together (i.e. an image/icon from website in the same location on all slides)
  • No reading aloud from complete sentences!! except for quotations. 
  • Smooth transition(s) between presenters
  • Watch for Carmen's signal cards: Green = 2 minutes left, max.  Red = finish your final sentence now! 
  • April 12 Handout due in class, final due by April 13, 6pm to Dr Smith:  Overview page (double-sided). We want to bring these handouts to the presentation and reception in case members of the audience want more information on our distinctive sites and data sets.  Dr. Smith will make a certain # of copies (for our guests, about 30 each) and will bring them to the presentation.
    • Front: Your team's website name (big title, centered), team members' names and their program/year of study, contact info, your role in the project, final website address and a screenshot of the home page of your website. 
    • Back: A chart with the following columns:
      1. Who was profiled: who was interviewed or whose document was profiled, and whether they are a student, alumni, teacher, or community partner / host,
      2. Interview or document?  If interviewed, say so.  If document, give the short title & brief description of their document you published on your team site. 
      3. U of C Course: Name/number of CSL course(s) (or discipline) they were involved with, in what term/year(s), and teacher name if known,
      4. Community project & host:  the type of CSL project & name of the community partner or organization
Presentation Agenda (as of April 7; in development)
  • 12-12:20 is setup time for uploading power points (please bring it on a USB drive, and post it on your Bb or Team Management Site as a backup. 
  • 12:30 The presentation officially begins 
  • 12:30 - 12:45 Erin Kaipainen, Buffy St-Amand and Dr Smith will present first for 15-20 minutes to welcome the audience, introduce themselves, explain the purpose, and lay out the agenda.
  • 12:45 - 1:35 All 5 presentations will occur in the following order:
    • (TBA)
  • 1:50 pm session ends.  Another class will need our room at 2pm.
  • 2:00 there will be a reception held 2-3pm in SS217.  You are invited, although of course it is optional since it is beyond class time.

Editorial Coordinators

Coordination Responsibilities

These are EC responsibilities that are relevant in the final month of the course. 
ECs' Coordination Communication is part of the EC Individual Website assignment.

ECs are NOT responsible for copy-editing and proofreading the content, but for large-scale design-editing and development coordination.  ECs do the following.
  • Create the template and orchestrate the team's selection and pasting of material to the team website
  • Track and manage action items and timelines for the work of authors and editors, ensuring that the site is not revised and edited in a haphazard fashion by members, which would risk the overwriting and loss of material.
  • Coordinate the site's overall visual design, structure, navigation, and style.  ECs ensure all site-wide links and navigation issues are handled, so that a reader has a smooth ride from page to page. ECs may add internal links that were forgotten, or insert explanatory text to enable smooth navigation. 
  • Style of headings, bulleted lists, colors, fonts, language, page design should be decided in discussion with the team and implemented by all during the editing process so that the EC only has a few final fixes to make.
  • Ensure that author/editor credits, captions, citations, and reference lists are completely and properly done. Reference lists may either be located on each page, or linked to a single citation document.  A single set of citation pages should have sections divided A) by author and B) within author sections, by document title.  This ensures that when the final unified site is created, citations can easily be re-matched with their appropriate web documents.
  • Work together with Carmen to ensure consent forms, copyright waivers, and photo/image/audio forms are accounted for as necessary. 
  • Backup and submission of team websites

EC's own Website Content

  • A total of 1000 w. min inherited from your individual blog/website content and new content, and any new written content that introduces the site or guides audiences through the site.
  • 500 w min. reflection

Tracking Content

The final team website should have the following author/editor tracking features by April 16.

 These are the purposes of tracking communication.
  1. Coordination -- Authors & editors need to communicate to help their EC coordinate the team's work as it is being completed. A complex collaborative work requires accountability and time management.  This is why you have an EC.
  2. Page-by-page -- When your work is being graded, this information demonstrates each team member's timely and quality contribution to each part of the website, and enables differential grading (lower or higher grades for each team member depending on the quality of their work). 
  3. By Team member -- Not only is this good for your career portfolios (employers can come to your profile page), but when work is being inherited from your team site into a final, single website after the course, we need to be able to DE-select pieces by authors who did not provide, or withdrew, their Copyright Waiver. 

Page by page
  • Each web page should contain information about the names of the author(s) and any assigned editor(s) of the page when it is submitted for grading.  In co-authored pages, a "major co-author" has contributed at least 60% of the content, and a "minor co-author" at least 20%.  Some pages may be considered authored by all or most members.
  • Use a format and location that is standardized across the website. 

By Team member

  • On your website team member information page(s), each team member's current credentials/roles should be associated with a list outlining the pages that represent his/her MAJOR contributions to the website.  Include a photo, icon or image selected or approved by each team member. 
  • Include page titles with embedded links to them. 
 Pages authored.
  • Most or all of your team site's content pages (articles) should be authored by 1 person each (except home page & other obvious shared areas).
  • Co-author a max. of 2 content pages each, as a general rule. 
    • "major co-author" has contributed at least 60% of the content
    • "minor co-author" at least 20%. 
  • Authorship includes editorial responsibilities since they are responsible for responding to edits suggested by others and coordinating with any co-authors.
 Pages edited.
  • "Assigned" editing/review of pages by other authors.  The original version and marked up copy of their page should be attached to the page and linked to this list.
  • Significant ad-hoc editing of any other pages by other authors.  
 Media Images, charts/figures, and media created by the team member.
 Other Anything else that describes their contributions made to the team website or presentation.

Submission by ECs

Photo by T. Smith, 2009, with subjects' permission

March 31 Draft
  • Confirm the official link to the public team website on the Blogs & Websites page.  It should be public so that Erin and Buffy can access it.
  • Make a backup copy of the site within your Google Account.  Rename with the same name shown on the Blogs & Sites page with March31 at the end.  Make it only accessible to you (not public) and invite Dr. Smith as another Owner.  
Save a backup copy of your team website occasionally for ease of data recovery.

By April 12
  • Handout (as described above) and final URL & name of website.  Draft due in class April 12, & any corrections due by 6pm April 13 via email.
By April 14 - Publication & Submission of graded website content
  • The final Power Point presentation should be linked to the home page of your team website as a hyperlink under "Team Website Presentation April 14, 2010."  If you wish, you actually may embed it on a subpage for online viewing.
  • A PDF will be made of your team website shortly after April 14 midnight, for grading purposes and for submission to the instructional team members for internal use within Volunteer Calgary and U of C's CSL office.
  • After April 14, no further edits to page content will be considered for grading, unless they are corrections for accuracy or technical glitches that the EC makes on behalf of the team by April 16.
By April 16 - Final tracking updates and fixes by ECs
  • Page-by-page and Member-by-member tracking information should be finalized by ECs, and a list of any final glitches corrected by ECs .
  • Once again ECs confirm the official link to the public team website on the Blogs & Websites page
  • ECs - Make a private copy of the site within your Google Account.  Rename with the same name shown on the Blogs & Sites page with April16 at the end.  Make it only accessible to you (not public) and invite Dr. Smith as another Owner.

Quality Criteria

The grade for the website as a whole will be the major determinant of team members' grades. 
Grades will be lower or higher for individual students based on the evidence of quantity and quality work provided on the website, presentation, and in peer/self evaluations. 
  • Effective, efficient and ethical public rhetoric. Ethics include relations with audiences as well as other authors, interviewees, partners and stakeholders
  • Clear, professional and useful content for community & campus partners and public audiences  
  • Well selected and edited individual blog/website content that has been proofread for errors and style and is rhetorically adapted and well organized to suit the new setting.
  • Overall good web structure, organization: unified and consistent navigation, structure, links and menus
  • Consistent page style and design: use the U of C style guide and consider establishing a team style guide to guide editing for consistent colors, style of language and terminology, layout and heading formatting across sections
  • For presenters: following instructions, effective and clear delivery, good power point or use of visuals, appropriate selection and emphasis of information.


Tania S. Smith,
Mar 13, 2010, 12:40 PM
Tania S. Smith,
Mar 13, 2010, 6:09 PM