Keyboard Shortcuts

 Computer Tips 4 Writers 
Faster and easier is better.

General Shortcuts

ALT + F4 - Quit a program/Shut down
ALT + TAB - Hold down the ALT key and hit the Tab key to cycle through open                                             windows
CTRL + ESCAPE - Display the Start menu
CTRL + X - Cut
CTRL + C - Copy
CTRL + V - Paste
CTRL + Z - Undo
CRTL + TAB - Navigate tabs on a tabbed screen
F1 - Help menu
SHIFT & Restart - To restart just Windows and not your whole computer, hold                 down  the Shift key when you click the OK button on the shutdown screen
SHIFT + TAB - Tab backward through a form

The F Keys

At the top of your keyboard is a row of Function keys, F1 to F12 that work in most of the Windows' programs.
F1Opens Help for the displayed program, however, it doesn’t work on all programs. Windows Logo key and F1 opens Windows' Help.
F2Select an item that can be renamed like a file or shortcut. Press F2 and then type what you want to rename the object.
F3Brings up Search in Windows Explorer.
F4Drops down the Address bar in Internet Explorer showing your previous                     locations. Then you can to scroll down and select one.
Alt and F4 - Closes the displayed program.
F5Refreshes the view in Windows Explorer, Internet Explorer, and other programs.
F6Moves the cursor around the structure of a program. Pressing it may cycle you from window to window or from place to place within the program. In Windows Explorer it moves you from the left pane to the right pane and back, similar to what the Tab key does.
Alt and F6 - Switches between multiple windows in the same program.
F7 Does not have any functionality in Windows and may be used in individual programs.
F8Accesses Safe Mode when pressed while the computer is starting which will start the computer with minimal drivers.
F9Does not have any functionality in Windows and may be used in individual programs.
F10Changes the focus to and from the menu. Pressing the Alt key will also do this. Once the focus is on the menu items, you can use the arrow keys to navigate to an item and the Enter key to select it.
Shift and F10Brings up the popup menu in Windows Explorer similar to right clicking on an item.
F11Switches between regular screen mode and full screen mode with more screen space and less tool bar controls.
F12 – This key may be used for individual programs.
F7, F9, and F12 are not used by Windows so you can assign these keys, or any key combination of keys, to run programs you use frequently.
First find the shortcut for that program in the Start menu.

If the program doesn’t have a shortcut, create one.
  1. Right clicking on the shortcut and from the popup menu select Properties.
  2. The Properties dialog will open. Go to the Shortcut tab.
  3. Place your curser in the Shortcut key text box and press the Function key or key combination you want to use to start the program.
  4. The Function key name will appear in the box.
  5. Click the Apply or the OKbutton then close the dialog box.

Now, whenever you press that Function key, or the key combination you chose, your program will start. Note: Using a Function key or key combination that is used by Windows will no longer work in Windows as it used to and will start your program instead.

To disable the new function, follow the above instructions and Delete the name of the shortcut key from the text box. 

Tip: Keyboard Shortcut for Repetitive Tasks
In Microsoft Word press this key to repeat your last action such as formatting, line spacing, font and text color changes, indenting, etc.

Move Text with the F2 Key 

1. Highlight the text to be moved.
2. Hit the F2 key.
3. Use the arrow keys or the Page Up/Page Down keys to move the cursor to the new location
4. Hit the Enter key.

Hitting the Esc key will remove the F2 effect

  Letter Accents

Have the Num Lock key activated so you need to use the numbers on the numeric keypad to the right of your keyboard. The numbers located above the letters will not work.

Place your cursor at the location where you want to insert the accented letter.
Press and hold down the Alt key
n the numeric keypad, enter the number one of the codes below

     129 gives ü
     130 gives é
     133 gives à
     135 gives ç
     138 gives è
     148 gives ö
     160 gives á
     164 gives ñ
Release the Alt key and your symbol will appear.

Window Key Shortcuts

The Windows key can be used in conjunction with other keys to act as a keyboard shortcut for faster access to menu commands. Now, while the Alt key tends to open program menus (for example, Alt + F opens the File menu and Alt + E opens the Edit menu) and the Ctrl key performs actual operations (such as Ctrl + C will copy and Ctrl + V will paste), the Windows key will open various Windows tools.

Win key + R will open the Start menu's Run box.
Win key + F will open the Start menu's Find window.
Win key + E will quickly launch Explorer.
Win key + Pause/Break will open the System Properties window.
Win key + M will Minimize all open windows.
Win key + Shift + M will undo the minimize of all open windows.
Win key + D will switch between minimizing all open programs and showing them all.
Win key + Tab will cycle through items on the taskbar.

The Windows key by itself will open the Start menu.

You can also open programs or folders on your desktop by pressing the Windows key + the first letter of the program/folder/shortcut + Enter. Sounds kind of tedious, but if you're in a bind with your mouse, it can come in quite handy! 

Home/End Keys

Use the Home key to go to the beginning of the line you're currently working on.
Use the
End key to take you to end of the current line.
To get to the beginning your document quickly, press
Ctrl + Home.
If you want to get to the end, click
Ctrl + End.

Arrow Keys

If you hold down your Ctrl key with the arrow key you move one word at a time.
If you use the up and down arrows to go from line to line, hold down the
Ctrl key too will make your cursor go from paragraph to paragraph.
Hold down the
Shift + Ctrl  key will select text as you use your arrow key.

Page Up/Page Down

Page Up and Page Down buttons in MS Word is the quick way to go through a document.
Ctrl + Page Down
will move you to the top of the next page in your document.
Ctrl + Page Up will move you to the top of the previous page in your document.

Customized Highlighting

Alt + click, hold and drag will allow you to highlight any shape of rectangle you wish. Once you release the mouse button, you'll be able to copy, cut, format and whatever else you need to do.

Highlighting With the Shift Key

Shift + left or right arrow will highlight one letter.
Shift + Ctrl + left or right arrow will highlight one word.
Shift + up or down arrow will highlight one line of text.
Shift + Ctrl + up or down arrow will highlight one paragraph at a time, starting from the cursor's current location.
In MS Excel: Shift + arrow will highlight one cell at a time or, if used in a combination, blocks of cells.
Shift + Home will highlight from the cursor to the beginning of the line.
Shift + Ctrl + Home will highlight from the cursor to the top of the document.
Shift + End will highlight from the cursor to the end of the line.
Shift + Ctrl + End will highlight from the cursor to the end of the document.
Shift + Page Up or Page Down will highlight one screen.

Using the Alt Key & Keypad 

Have the Num Lock key activated so you need to use the numbers on the numeric keypad to the right of your keyboard. The numbers located above the letters will not work.

Alt + 0153     ™     trademark symbol
Alt + 0169     ©     copyright symbol
Alt + 0174     ®    registered trademark symbol
Alt + 0176      °     degree symbol
Alt + 0177      ±     plus-or-minus sign
Alt + 0182           paragraph mark
Alt + 0190     ¾    fraction, three-fourths
Alt + 0215      ×    multiplication sign
Alt + 0162      ¢     the cent sign
Alt + 0161       ¡     upside down exclamation point
Alt + 0191      ¿      upside down question mark
Alt + 1                 smiley face
Alt + 2                   black smiley face
Alt + 15          ☼     sun
Alt + 12          ♀     female sign
Alt + 11               male sign
Alt + 13          ♪     eighth note
Alt + 14         ♫     beamed eighth note
Alt + 8721     ∑    N-ary summation (auto sum)
Alt + 251       √    square root check mark
Alt + 236       ∞     infinity
Alt + 24         ↑    up arrow
Alt + 25         ↓    down arrow
Alt + 26        →    right pointing arrow
Alt + 27            left arrow
Alt + 18         ↕     up/down arrow
Alt + 29       ↔    eft right arrow

Windows Key Shortcuts for Win 7 

Win + Up Arrow – Maximize
Win + Down Arrow – Minimize
Win + Left Arrow – Snap to Left
Win + Right Arrow – Snap to Right (see a pattern here?)
Win + Home – Restore or minimize all other windows
Win + T – Press once to focus the first taskbar entry; press again to cycle through taskbar entries
Win + Space Bar (hold) – Peek at the desktop
Win + G – Bring gadgets forward to the top
Win + any number key (1-9) - Open a program on the taskbar. (The number corresponds to the pinned program's location.)
Win + + (plug sign) - Zoom in
Win + - (minus sign) - Zoom Out
Win + Pause - Displays the System Control Panel applet.
Win + E - Opens Windows Explorer with Computer selected
Win + F - Opens a Search window for finding files or folders
Win + Ctrl + F -Opens a Search window for finding computers on a network
Win + L - Locks your computer or switches users
Win + M - Minimizes all windows
Win + Shift + M - Restores minimized windows
Win + P - Chooses a presentation display mode
Win + R - Opens the Run dialog box
Win + U - Opens the Ease of Access Center (Utility Manager in XP)
Win + X - Opens the Windows Mobility Cnter (which isn’t installed by default on desktop PCs)

That darn Insert key - OverType!

Although this is not a hot key, it can make us hot-under-the-collar. You will find that darn Insert Key in the group above the arrow keys on your keyboard and if you accidentally hit it, you are overwriting. When this happens, just tap the Insert key again to return to regular typing. To see if this function is on or off, look down on Status Bar (that bar beneath the page) and you will see OVR. If hit the Insert key it will be selected - OVR. Tap it again and it will go back to OVR.

More F Keys

Shift + F1 = Shows formatting of the current Word document 

ALT + F1 = Go to next field
ALT + Shift + F1 = Go to previous field

Shift + F2 = Copy Text
CTRL + F2 = Word print preview command
CTRL + ALT + F2 = Open command for Word
ALT + Shift + F2 = Save command for Word

Shift + F3 = Changes text case in Word

Shift + F4 = Repeat a find or Go To action in Word
CTRL + F4 = Close the active window in Word
Alt + F4 = Close active program. If programs are closed this will shut your computer

Shift + F5 = Move to a previous Word revision

CTRL + F6 = Cycles between open windows in Word
CTRL + Shift + F6 = Cycles backwards between open windows in Word

Shift + F7 = Opens the Thesaurus command in Word.
CTRL + Shift + F7 = Updates linked information in a Word document
ALT + F7 = Finds the next misspelling or grammatical error in Word

Shift + F8 = Shrink current selection in Word
Alt + F8 = Opens the Word macro menu

CTRL + F9 = Insert and empty field in Word
CTRL + Shift + F9 = Unlink a field in Word
ALT + F9 = Switch between all field codes in Word

Shift + F10 =Displays the Word shortcut menu
CTRL + F10 = Maximizes the Word document window
ALT + F10 = Maximizes the Word program window

Shift + F11 = Go to previous field in Word
CTRL + F11 = Lock a Word field
CTRL+ Shift+ F11 = Unlock a Word field
ALT + F11 = Display Microsoft Visual Basic Code

Shift + F12 = Choose the Word Save Command
CTRL + F12 = Choose the Word Open Command
CTRL+ Shift+ F12 = Choose the Word Print Command

Special ALT Characters§

The chart below is a graphic image of how all the characters should look. View the HTML version. Note: Not all programs, applications and browsers will recognize all of the Special ALT Characters.

More Good Stuff

Need special characters? This website has a great list.  Tip Sheet on Special Characters

Typing international accent marks and diacritics: Theory, charts and tips for Qwerty keyboards. Foreign Language Characters

Gate2home - a virtual onscreen keyboard emulator
"This site enables you to write in your language wherever you are in the world, with a virtual onscreen keyboard emulator. The main purpose of this site is to let everyone who gets stuck without the ability to write/type/search the internet in their own language to be able to do just that."

Become a more efficient and capable keyboard jockey at — the flash–based typing instructor.


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