Vehicle Pre-Trip Inspection

Commercial Vehicle Pre-Trip Inspection for AZ Drivers    Keeping your vehicle safe

This information is Canadian orientated but can be used by U.S. drivers as the Canadian Pre-trip is acceptable in the U.S.                                                         

 

Introduction:

   

The new implementation of the CSA in the U.S. and the strict enforcement of Canadian roadside inspections has taken its toll on drivers and companies safety scores. Many of the violations could have been prevented with proper pre-trip vehicle inspections. For this reason I have assembled this guide to give drivers the information trucking companies should provide through training.


          The rules and regulations require you to inspect your truck before you start your shift and once within every 24 hours while on the road. O. Reg. 199/07, s. 6 (3)

         You must also check your vehicle  while on route for incidental defects. O. Reg. 199/07, s. 8 (1) .

         Ontario inspections and inspection reports are acceptable in the U.S., provided the report contains a "certification of repairs"  FMCSA § 396.11   Driver vehicle inspection report(s).

            To properly monitor the safety of your vehicle it requires a habitual system that works for you. Most of the defects found on a roadside inspections can be detected by simply walking around your vehicle every time you stop. They may be minor defects,  but will still show up on your CVOR roadside inspection if it is not noted on your pre-trip. Your CVOR is monitored by trucking and insurance companies for pre-hire and safety monitoring.

            Here we hope to simplify the pre-trip and supply you with some helpful tips to keep on top of defects.

 

Schedule 1  ( Canadian Requirement)

          The Schedule 1 is a pre-trip guide which applies to trucks, tractors and trailers drawn by a truck or tractor. Daily inspections are by Law ( Regulation 199/07, s 6 of the Highway Traffic Act)

6.  (1)  A daily inspection of a commercial motor vehicle or trailer must include an inspection of every system and component listed in Column 1 of the appropriate daily inspection schedule. O. Reg. 199/07, s. 6 (1).

(2)  A daily inspection must be adequate to determine whether there is a major or minor defect as set out in the appropriate daily inspection schedule. O. Reg. 199/07, s. 6 (2).

(3)  A daily inspection is valid for 24 hours. O. Reg. 199/07, s. 6 (3).

 

            The purpose of the Schedule 1 is to ensure the early identification of vehicle problems and defects before the vehicle is operated on the highway. Inspections prevent the operation of a vehicle with conditions that are likely to cause or contribute to the severity of an accident.

 

There are three conditions that apply to the vehicle inspection:

            1) No defects- good to go

            2) Minor defect- The minor defects are prescribed as defects for the purpose of subsection 107 (12) of the Act. O. Reg. 199/07, s. 2 (2). We can operate the vehicle but make note of the defect  to be corrected as soon as possible.

            3) Major defect- No person shall drive a commercial motor vehicle on a highway if the commercial  motor vehicle or any vehicle drawn by the commercial motor vehicle has a defect prescribed for the purpose of this subsection. 2005, c. 26, Sched. A, s. 16. Vehicle is Out Of Service.

          

 

            I explain my method of a pre-trip inspection in the Commercial Vehicle Pre-trip Inspection Guide for AZ Drivers. You may want to make appropriate modifications to suite yourself after you read the section. It is not important the manner in which you do it, as much as the importance that you check everything required.

 

 

                                                                               Systematic Pre-trip Inspection


        By creating your own system for your vehicle inspection and practicing it daily it will become routine and you will have less chance of missing defects.



Some commonly missed inspection items to watch for are:


  • Ÿ   Checking safety sticker validation
  • Ÿ   Air lines resting on the catwalk behind the tractor
  • Ÿ   Tractor protection valve
  • Ÿ   Expired, valid or missing tractor registration and permit documents
  • Ÿ   Draining air tanks, ( if valve is stuck ask for assistance from a mechanic)
  • Ÿ   Hub oil levels ( be careful in freezing temperatures not to break hub reservoir)
  • Ÿ    Cotter pins on slack adjusters missing or broken
  • Ÿ   Trailer ownership documents missing or present
  • Ÿ   Sliding dolly pins are all locked, missing or broken mechanism

 

 

                                              Air Brake systems check made easy.

 

Part 1 of the Schedule 1  (Air Brake System) 


Checking your air system is a habitual process just like your pre-trip.

1. Roll down your driver’s window to allow you to hear air defects.

2. Fan your brake to deplete your air pressure while listening for the compressor to cut in. Take note of the cut-in pressure. ( must be above 85 P.S.I.)

3. Continue fanning brakes and take note of when the low air light/buzzer activates. ( the light must work and activate before 55P.S.I.)

4. Rev. engine to 800 R.P.M. and note the air build up time from 85 - 100 P.S.I. ( must not take longer than two minutes)

5. Continue air build up and take note of compressor cut-out pressure.

6. Now apply your pedal brake, release your tractor ( yellow button in) spring/parking brake, and turn off  engine. Hold brake down for 1 minute, noting any loss of air pressure. ( no more than 4 P.S.I. loss).

7. Also listen for air leaking out of your blue line for the trailer ( Red button  out, blue line detached from trailer). If you hear air leaking from the blue line your tractor protection valve is defective and the  truck is out of service.

8. Now hook up to your trailer, attach the air lines and proceed with the trailer pre-trip inspection for brakes and air leaks.

9. Before leaving the lot, check your spring brakes by alternately applying the tractor and trailer parking brake and trying to move the unit in low gear.

10. Check your service brakes by moving the truck forward and applying the pedal brake. Move the truck  again and apply the trailer service brake ( trailer spike).

11. Pushrod stroke of any brake exceeds the adjustment limit.


            Check that brake indicators are with their limits. If there are no indicators then a Mark and Measure  must be done to assure the pushrod travels within manufacturer limits.

            This procedure will ensure that your air brake system is functional and the brakes are working to sufficiently stop the vehicle.


Conditions of the Schedule

            The Schedule 1 above is the Ministry’s minimum requirement. Anyone can expand the Schedule beyond the minimum to satisfy the nature of their work to provide a safer vehicle. A good example would be fuel tankers. They would add the inspection of hoses, safety valves, gauges etc.

            Schedules must contain at a minimum all inspection items listed, ( 23 parts) with the exception of items not present on the vehicle being operated. Schedule format and layout may vary. O. Reg. 199/07, s. 5 (3)(4).

            A driver is required under the Ontario Highway Traffic Act O.Reg. 199/07 sec.8 to monitor his/her vehicle for defects during the trip. Any defects found while on route, you must notify the operator/ company as soon as possible and record the defect on the V.I.R. (Vehicle Inspection Report). If the defect is a minor, they may continue to drive the vehicle and have the defect repaired as soon as possible.

            Any defects related to optional inspection items added to the schedule by the carrier are not subject to the reporting requirements of the standard.  The company may have a policy as to how they want the additional inspection items to be recorded.

            Operators are required to supply drivers with a copy of the inspection schedule.

            Drivers are required to carry and produce the inspection schedule to an officer.

            A schedule and an inspection report may be combined on the same document.

 

            Schedule 1  O. Reg. 199/07, s. 5 (1). is also acceptable in the U.S.A (F.M.C.S.A. 396.11 ), including when produced by the operator of an Ontario plated truck.

 

Set Fines For Pre-trip Inspections under

Section 107 of the Ontario Highway Traffic Act ( For reference only. Fine amounts liable to change)

 

 

                   Violation                                           HTA Section         Fine

288.

Fail to establish system to periodically inspect and maintain commercial motor vehicles and drawn vehicles

107(1)

$310.00

289.

Fail to keep written record of system to periodically inspect and maintain commercial motor vehicles and drawn vehicles

107(1)

$310.00

290.

Fail to ensure periodic inspections and maintenance are carried out

107(2)

$310.00

291.

Fail to ensure performance standards are met

107(3)

$310.00

292.

Fail to supply driver with daily inspection schedule

107(4)(a)

$310.00

293.

Fail to ensure daily inspection is conducted properly

107(4)(b)

$310.00

294.

Fail to ensure under-vehicle inspection is conducted properly

107(4)(c)

$310.00

295.

Fail to ensure daily inspection report is accurately completed

107(4)(d)

$310.00

296.

Fail to ensure under-vehicle inspection report is accurately completed

107(4)(d)

$310.00

297.

Fail to complete daily inspection report forthwith after inspection

107(5)

$200.00

298.

Fail to accurately complete daily inspection report

107(5)

$200.00

299.

Fail to complete under-vehicle inspection report forthwith after inspection

107(5)

$200.00

300.

Fail to accurately complete under-vehicle inspection report

107(5)

$200.00

301.

Fail to carry inspection schedule

107(6)

$85.00

302.

Fail to carry completed daily inspection report

107(6)

$85.00

303.

Fail to carry completed under-vehicle inspection report

107(6)

$85.00

303.1

Fail to surrender inspection schedule

107 (7)

$85.00

303.2

Fail to surrender completed daily inspection report

107 (7)

$85.00

303.3

Fail to surrender completed under-vehicle inspection report

107 (7)

$85.00

303.4

Fail to enter defect in daily inspection report

107 (8) (a)

$85.00

303.5

Fail to report defect to operator

107 (8) (b)

$200.00

303.6

Fail to submit completed daily inspection report to operator

107 (8) (c)

$85.00

303.7

Fail to submit completed under-vehicle inspection report to operator

107 (8) (c)

$85.00

303.8

Drive commercial motor vehicle without required inspection

107 (9)

$200.00

303.9

Drive commercial motor vehicle with a major defect in it or in drawn vehicle

107 (11)

$310.00

303.10

Improperly drive commercial motor vehicle with a minor defect in it or in drawn vehicle

107 (12)

$200.00

303.11

Fail to maintain books and records

107 (13)

$310.00

303.12

Fail to produce books and records

107 (13)

$310.00

 

 

Offence      [Refer to chart above,  HTA Section 107 (subsections)]

 

(15)  Every person who contravenes or fails to comply with subsection (1), (2), (3), (4), (11) or (13) is guilty of an offence and on conviction is liable to a fine of not less than $250 and not more than $20,000 or to imprisonment for a term of not more than six months, or to both. 2005, c. 26, Sched. A, s. 16.

Same

(16)  Every person who contravenes or fails to comply with subsection (5), clause (8) (b) or subsection (9) or (12) is guilty of an offence and on conviction is liable to a fine of not less than $200 and not more than $1,000. 2005, c. 26, Sched. A, s. 16.


If you would like to purchase a copy of the Commercial Vehicle Pre-trip Inspection Guide for AZ Drivers  which will include:


Vehicle Pre-trips, Maintenance and Enforcement……………………………………………………………….3 

Commercial Driver Vehicle Regulatory Pre-trip Procedure…………………………………………………….4

Brake Inspection -  Mark and Measure Method………………………………………………………………….6

Brake Chanber size and Pushrod Stroke Limitations…………………………………………………………….7

Hooking to the trailer……………………..…………………………………………………………………………8

Completing Your Pre-trip Inspection Report..…………………………………………………………………….9

Roadside Vehicle Inspection Violations and Fines………………………………………………………………..11

Table of Violations under the CSA CSMS Vehicle Maintenance BASIC Violations…………………..12-16

U.S. Requirement for Vehicle Pre-trip Inspection………………………………………………………………..17

Canadian Requirement for Vehicle Pre-trip Inspection………………………………………………………….18

SCHEDULE 1  DAILY INSPECTION OF TRUCKS, TRACTORS AND TRAILERS……………………….19

Out-of-Service Criteria……………………………………………………………………………………………..21

Abbreviated Vehicle Pre-trip Inspection Diagram……………………………………………………………….24

Conspicuity Guide for Commercial Vehicles……………………………………………………………………..25

The Practical 10-15  Minute Pre-trip Inspection…………………………………………………………………26

Driver Tips and Regulatory References…………………………………………………………………………..27

 

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Ċ
David Robson,
Feb 12, 2012, 8:52 PM
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