Council Meetings Minutes


Collin County Adult Literacy Council

P.O. Box 861304,  Plano, Texas 75086



Collin County Adult Literacy Council Meeting

February 27, 2016 10:00 a.m.

La Madeline, Plano, TX


Present:              Yolanda Medina, President

                             Rosa Maria Crocker, Vice-President

                             Eileen Turner, Treasurer

                             Susan Kusterbeck, Secretary

                             Stella Uribe

                             Gloria Granados

                             David Gonzalez


1)      Family Reading Day, March 19, 2016 3:00-5:00 p.m.:

o   Distribution of tasks:

§  Be at First United Methodist Church of Plano at 2:00 p.m.

§  List of families:  All received except David Gonzalez.  He will turn it in to Yolanda Medina by Monday, February 29.

§  Allen Public Library will do the StoryTime at the end of the Program.

§  Susan Kusterbeck will bring books and bookcases to the Church on Friday, March 18 at 10:00 a.m.  David Gonzalez will meet her at that time.

§  Stella Uribe will supply approximately 150 bags for the children with coloring supplies, coupons from area restaurants (such as Cane’s and Chic-Fil-A).  These will be passed out to the children at the Registration table.

§  Stella Uribe will bring a camera for pictures.

§  Rosa-Maria Crocker has baskets and doilies for the snacks and drinks for each table.

§  Rosa-Maria Crocker will bring drinks and snacks.

§  Rosa-Maria Crocker and David Gonzalez will figure out the amount (approximately 12) and configuration of tables – possibly a U shape using rectangular tables.  No more than 100 are expected.

§  David Gonzalez will supply tables, chairs, projector, screen, microphone, and large trash cans.

§  Extra tables will be needed for certificates and registration

§  Gloria Granados will create a program.  It will be ½ sheet of paper and include the names of the award winners with blurbs as to why they received award and thanks to TransAmerica.

§  Gloria Granados will make flyers to direct people to the correct entrance.

§  Stella Uribe has sign holders and will let Gloria Granados the size of the holders. 

o   Timeline:

a)      Greeting, explain what the Council does, highlights of the last year, introduction of the Board, and recognition of TransAmerica.  While this is going on, there will be a loop of pictures from programs going on in the background.

b)      Pastor/First United Methodist Church recognized for their generosity.  Certificate of Appreciation to be given to the Pastor.

c)       Student of the Year Awards:  students receive a certificate and dictionary.

d)      Volunteer of the Year Awards volunteers receive a certificate and the book “Most Unlikely to Succeed”

e)      College Scholarship - $300.00 scholarship to 2 students who have finished their GED education to assist them for one class at Collin College.  Students will receive a certificate.  Eileen Turner will be checking with Collin College to see if the funds can be paid directly to them and students given a voucher.

f)        StoryTime with the Allen Public Library at 4:00 p.m.

g)       Distribution of the books and bookcases at 4:30 p.m. while Allen Public Library continues StoryTime.

h)      Rosa-Maria Crocker will create a survey for the parents to fill out on Family Reading Day.

i)        Stella Uribe will create a follow-up form to see how those receiving books and bookcases are using these resources.  This will be given to the recipients one month after the Family Reading Day program.  Results will be given to Yolanda Medina.

2)      Next tutoring training:

§  August 27th 9:00-4:00 ESL Workplace skills at the First United Methodist Church of Plano.  David Gonzalez will check on the date to be sure that the room is available.

§  Eileen Turner will lead the training.

§  Yolanda Medina will purchase “Oxford Picture Dictionary Workplace Skills Builder” for 30-35 attendees.

§  Eileen Turner will speak to the Oxford Rep to see if they will come and explain how to use the book.

§  As part of the Registration form, attendees will be asked what sandwich from Jason’s Deli they would like for lunch from the following options: turkey, ham, vegetable, or gluten-free.

 3)      Annual Report to TransAmerica:

§  Yolanda Medina will prepare the report which will include the programs that were supported, highlights, and Student/Volunteer of the Year information.

§  Organizations should send Yolanda Medina the number of students that they have served through the mini-grant.

 4)      Treasurer’s Report by Eileen Turner:

§  $11,644.55 in savings

§  $960.98 in checking

§  This amount includes the las credit card statement.

§  After scholarships and other expenses accounted for, there should be approximately $12,500.00 left.

 5)      Other:

§  Basic Literacy Training:

o   May 7 and 14 9:00-4:00 lead by Eileen Turner

o   David Gonzalez will be checking to see if a room will be available at the First United Methodist Church for this training. 

o   This training will be for approximately 10 students

§  Since December, 4 tutors and students have been matched.  There have been a total of 7 matches.

§  After Family Reading Day, Yolanda Medina will contact the Pastor of the First United Methodist Church of Plano, Paul Gold.  She will speak to him about giving a short talk during their Service to recognize that Church for their service to the Council.

§  Next meeting will be on June 10 at 4:00 p.m. at La Madeline.  The calendar for the rest of the year will be discussed.

§  Stella Uribe will give Yolanda Medina a list of Hispanic Owned businesses in the area.


Meeting was adjourned at 11:45 a.m.


Collin County Adult Literacy Council Meeting

December 11, 2015 4:10 p.m.

Richardson Public Library

 Present:              Yolanda Medina, President

                             Rosa Maria Crocker, Vice-President

                             Eileen Turner, Treasurer

                             Susan Kusterbeck, Secretary

                             Dustin Kroeger

                             Gloria Granados

 Mr. Dustin Kroeger is interested in assisting the Council with marketing.  He has looked at the Council’s website and would like to assist in optimizing it.  He is not a programmer, so couldn’t do that part of it.  We should have a short message to shake people up, as in “Did you know…”.  His thoughts are to have a landing page that would be simplified and related to something specific (fundraising, volunteers, etc.) to bring about awareness.  We could create marketing materials.  He would help find volunteers to help build a campaign plan.  We could possibly use social media to lend their services.  He will work on some tactics to raise awareness. 

We might ask service industries to contribute by allowing employees to learn.  For example, have their employees get paid for an extra hour to come to ESL or GED classes.  He will put together a plan to be discussed at the next CCALC meeting.  We will need materials to market, figure out how we can help restaurants and grocery stores get ESL and GED classes to their employees through workplace literacy.  We should have brochures and flyers to hand out.  We should in the first two minutes of a presentation sell the program – spend one minute speaking and one minute for the handout.  It should be about why the Council exists, what has been done in the past and what is planned for the future.  There are two markets we must look into – those that can assist the Council and those that need the Council’s help.  These include funding, skill specific volunteers, assisting program start-ups, student needs, needs of organizations providing services.


1.       Family Reading Day 2016:

o   March 19 2:00-4:00 p.m. at the First United Methodist Church of Plano

o   Yolanda Medina will book a StoryTime.  She will try the Allen Public Library first.

o   6 organizations will have a Volunteer and Student of the Year

o   18 families with children 12 and under will be invited and receive a bookcase and books – there are sufficient materials for this.  Each organization will choose 3 families and the organization will be responsible for bookcases and books not picked up by their nominees

o   There will not be a poetry or essay contest due to low response last year

o   There will be a shorter presentation on what the Council does

o   Scholarships for those who finished Advanced ESL or GED classes will be given to start core courses at the Collin college

o   10 GED vouchers will be awarded

o   Yolanda Medina will send out e-mails to the organizations asking for the list of families and Volunteer and Student of the Year by February 27th.


2.       January 16, 2016 Tutor Training:

o   Project Success material will be used

o   Topics will include how to teach and preparing lesson plans

o   This will be an all-day event

3.       January 19, 2016 Inauguration North Dallas Plaza Comuntiaria at the Fretz Park Branch of the Dallas Public Library: 6:00 p.m. – Classes start that day


4.       GED Scholarship: 10 GED vouchers will be given out at the Family Reading Day


5.       Marketing Items:

o   Stylus pens with Council’s logo on them to market the Council: 500 pens @ $.65 each were ordered – charges are: $325.00 for pens and $10.00 for setup of imprint


6.       Treasurer’s report:

o   Checking: $1065.01

o   Savings: $15639.24

o   Proliteracy dues are approximately $100.00

o   Treasurer’s report does not include charges for pens listed in previous heading


7.       Other:

o   Two students are waiting assignment to volunteers

o   Training session should include lesson planning and live demonstrations in reading comprehension, context clues, language experience stories, and critical thinking.  The Council should have someone come in from an outside organization (possibly Richland College) to either do the training or present one of the subjects.

o   Stella will be updating the Directory of Providers.  All information on programs that are offered by each organization should be turned in to Yolanda Medina in February so the website and brochure can be updated.

o   Check out the new website for Plaza Comunitaria Dallas Norte at If you have any suggestions on how to make it more user friendly, please let Yolanda Medina know.


Meeting was adjourned at 5:35 p.m.




 AUGUST 7, 2015 at La Madeleine Restaurant in Plano

 Yolanda Medina, President, called the meeting to order at 3:30 pm.  In attendance were Rosa Maria Crocker, David Gonzalez and Eileen Turner., Secretary Susan Kusterbeck is  recuperating from surgery and Eileen agreed to take the minutes.

 Yolanda passed out the agenda containing six items to be addressed:

 ·       This is the first general council meeting of the new fiscal year.

·       ESL Volunteer Tutor training was scheduled for Saturday, September 26, 2015.  The target audience will not be returning to their offices from summer break in time to receive the invitation and RSVP before we need to have a count for the book order.  A RSVP deadline of August 31, 2015 was set.  

Eileen mentioned that some community colleges are choosing Clear Speech

for their pronunciation classes.  It was decided to contact Elizabeth Lee, who is   

the sales representative for Cambridge University and publisher of that series.

Eileen agreed to get a price quote for comparison to Amazon’s pricing.


David confirmed the room reservation at United Methodist Church and will let          

us know the room number later.  A meeting on 9/25/15 at the church was 

agreed upon to go over last minute details.  The second day of the Basic

Literacy Training will be tomorrow, August 8 at the Richardson Library.

Six tutors will receive their certificates.  Last minute details were discussed.

Fiscal Sponsorship Agreement updates were reported by Yolanda.  She has submitted two grant proposals for funding—one to “Wish You Well” and the other, to Toyota.

 GED online contract proposal—in speaking with Ann Beeson from New Reader’s Press  at this year’s Literacy Texas conference, it was learned that a three year contract with one single organization for around $2,200 was possible.  Yolanda is in continuing talks with Ann regarding a contract.  Because some of the Mini Grants awarded by the council are for the online GED program,  the dates for the application deadline and the awarding of  grants were established as follows:  deadline—9/15, awarding—10/23 at the Richardson Library.

  Treasury—Our current balances are:  Checking--     $952.68

Savings--   $22,626.73

 Four Accounts were established:  $1,350 to fund 10 GED vouchers, Basic Literacy with $1,500, the Scholarship Fund, and VeriFYI with an estimated need of $200

(each background check of volunteers will cost $7.30), and Mini Grants totaling


Conferences—Literacy Texas Conference, August 3-5, 2015, provided much new information.  Our very own Rosa Maria Crocker was a presenter with a program on The Plaza Comunitaria Program.   And, Yolanda will be presenting at the ProLiteacy Conference, Charleston, SC—October 13-18, 2015.  Her topic will be “Basic Literacy for Hispanics”.


2015—2016 Calendar:  

September 25, 2015—Pre training Meeting

September 26, 2015—ESL Volunteer Training

October 10 & 17, 2015—tentative dates for the Fall Basic Literacy Training

October 23, 2015—Mini Grants Awards

December 11, 2015—General meeting

February 15, 2016—Essay Deadline

February 27, 2016—General Meeting—La Madeline

March 19, 2016—Family Reading Day

May 21, 2016—General Meeting—La Madeline

June 18, 2016—General Meeting—La Madeline



Collin County Adult Literacy Council Meeting

June 26, 2015 4:00 p.m.

Eileen Turner’s house, Plano


Present:              Yolanda Medina, President

                             Rosa Maria Crocker, Vice-President

                             Eileen Turner, Treasurer

                             Susan Kusterbeck, Secretary


  • In order to renew certification for ProLiteracy, Eileen Turner requested $40.00 for the renewal application.  The form was given to Yolanda Medina.  Yolanda will send the evaluations from the last three years of Eileen’s Basic Literacy and ESL Training sessions to Eileen to be added to the application.

  • August 1, 2015 there will be a Volunteer Basic Literacy Training session at Richardson Public Library 9:00 a.m. – 5:00 p.m.  There has been no response from Church of Christ in Plano regards to this session.  August 1 will be the core training.  The second part of this training will take place when the volunteers have been matched with students.  This is a more informal training with questions answered.

    • Approximately 5 students are expected for this training session

    • Students will be asked to watch the video: How Difficult Can This Be: The F.A.T. City Workshop on YouTube before attending the session.

    • One possible addition to the basic session is teaching the volunteers how to teach the students how to think through pictures.  They will have to make a headline for the picture and explain why they chose that headline, how much the headline tells about the subject, etc.

    • Eileen Turner and Yolanda Medina will prepare the presentation, handouts, books, etc.

    • There will be breaks and Jason’s Deli for lunch.

    • Robert Crocker will make sure the following are bought for the session:

      • Water

      • Snack bars

      • A variety breakfast tray

      • Creamer

      • Juice

    • Rosa Maria Crocker will make sure that stirrers, plates, napkins and plasticware are available

    • Yolanda Medina will bring the coffee

    • Council board will meet at 8:00 a.m. for set up.

  • The new board for fiscal year 2015-2016 was selected:

    • Yolanda Medina – President

    • Rosa Maria Crocker – Vice-President

    • Stella Uribe – Second Vice-President: Public Relations and Fund Raising

    • Susan Kusterbeck – Secretary

    • The motion for the board members to stay is the same positions they held with the addition of Stella Uribe as Second Vice-President was made by Rosa Maria Crocker and seconded by Susan Kusterbeck

  • The Fiscal Sponsorship Agreement between the Collin County Adult Literacy Council and the North Dallas Plaza Comunitaria Adult Literacy Program was discussed

    • Tutors are raising funds for the cost of the 501(c)(3) which is $1050.00

    • If the agreement is terminated, the Council needs to make sure all funds are spent before the termination.

    • Robert Crocker will be reviewing the agreement.

  • The ESL American Pronunciation Training will be held on August 29, 2015.

    • Yolanda Medina will be checking with David Gonzalez to see if it can take place at First United Methodist Church in Plano

  • The Treasurer’s Report for the end of Fiscal Year 2014-2015

    • $1100.00 in checking account

    • $10120.00 in savings account

    • For Fiscal Year 2015-2016, a check for $12500.00 from Transamerica has been added

    • Total:    $22620.04 in savings

      $1100.00 in checking

    • Goals to be discussed for FY 2015-2016:

  •  Should we keep Family Reading Day?

    • Due to poor turnout, it may be better to change to a celebration for Volunteer and Student of the Year recognition and give out scholarships.

    • There are 22 bookcases and 21 sets of books left over from 2015 Family Reading Day. These could be given to those recognized

    • A second option is to have Family Reading Day for 22 families.  This includes not having a Special Entertainer and only StoryTime.

    • The event will be held on March 19, 2016.

  • 3 Scholarships will be set up for Advanced ESL or GED students to start core courses or certification programs at Collin College

  • 10 vouchers for GED testing will be available

  • 6 mini-grants of $1000.00 each to be awarded in October 2015

  • Start a Basic Literacy Fund for $1000.00 - $1500.00 for tutor books

  • Have a Start-Up fund for training and tutor books

  • Possibly have scholarships for student books

  • Funding for marketing tools and printing

  • The Council needs a Strategic Plan for 2 years and 5 years.  Council will look at accomplishments over the last 2 – 5 years for ideas.


    Meeting was adjourned at 5:15 p.m.


Collin County Adult Literacy Council Meeting

March 6, 2015 4:10 p.m.

First United Methodist Church, Plano


Present:              Yolanda Medina, President

                             Rosa Maria Crocker - Vice President

                             Susan Kusterbeck, Secretary

                             David Gonzalez, First United Methodist Church


  • Rosa-Maria Crocker informed the meeting of a Scholarship that is awarded by Kohl’s to Young Volunteers.  The deadline for this year’s nominations is March 13, 2015.

  • The report to TransAmerica is due.  Almost all receipts have been received.  Yolanda Medina will contact Eileen Turner for a narrative report on what has been spent.  Yolanda Medina will write the letter of thanks.

  • GED Scholarship requests should be scanned and e-mailed to the Council.  It was asked as to how many could be submitted.  Since this scholarship program is on a first come/first served basis, there is no maximum that can be submitted.  Vouchers will be given out in order of receipt by the Council.

    • When the student is ready to register for the GED test, Yolanda Medina should be notified so she can give the student the voucher number.

    • Rosa-Maria Crocker had spoken to a teacher at Collin College who wanted to know if there was an ESL or Literacy Project that 15 of their students could work on.  A second teacher also is looking for projects for their students

    • Family Reading Day:      

      • Bookcases and Books: only 3 organizations had turned in their nominations at the time of this meeting.  It was decided that an extension would be made to March 20th for all to be turned in.

      • Volunteer and Adult Learner of the Year: not all organizations have turned in their nominations at the time of this meeting.  It was decided that an extension would be made to March 20th for all to be turned in.

      • The Poetry and Essay Contest will be judged by Lisa Kirby of Collen College.  Submissions will be made through the Council’s e-mail address.  Yolanda Medina will send them to Susan Kusterbeck who will coordinate with the Judge.

      • David Gonzalez will need assistance with cleaning up after the program.  Organizations that have submitted names for awards will be asked to bring two volunteers to help.  These volunteers may be students receiving awards.  Right before the closing of the program, participants will be reminded that assistance is needed.

      • Council members will meet at the First United Methodist Church on Friday, April 24 at 4:00 p.m. to bring items and make sure everything will be set up.

      • There will be 15 tables set up for participants.

      • Rosa-Maria Crocker will bring the food and baskets

      • Yolanda Medina will e-mail David Gonzalez with the list of needed items:

        • Projector, screen, podium, microphone

        • Projected amount of people coming to the event

      • David Gonzalez has the books and bookcases which will be transferred to the Chapel on April 24th.

      • A PowerPoint presentation of activities that were done in the last year will be set on a loop and projected throughout the program along with a presentation on what the Council is and what it can do.

      • Still to be completed: certificates for Volunteers and Adult Learners.  The prizes, books, certificate holders are here.  Scholastic plastic bags will be used to hold gifts.

      • A representative from TransAmerica will be invited to the event.

      • Rosa-Maria Crocker has 3 boxes of banking information from DFW International.  She will distribute these at her classes

      • DFW International is interested in setting up citizenship classes in Plano.  It was decided that the Council can only connect a facility with a program; it can’t run the program or guarantee that a certain number of students will attend.

      • The next meeting will take place on June 26, 2015 at 4:00 p.m. at the Richardson Public Library.


        Meeting was adjourned at 5:05 p.m.



Collin County Adult Literacy Council Meeting

January 30, 2015 4:05 p.m.

Richardson Public Library


Present:              Yolanda Medina, President

                             Rosa Maria Crocker - Vice President

                             Susan Kusterbeck, Secretary

 MCOR – Citizenship Information Workshop, Plano

  • Yolanda Medina will attend this Workshop on February 7 to promote the Council.  There will be a table available.  She will be updating the Adult Literacy Providers Directory, ordering 50 copies, and bringing 25 copies to this Workshop.  She will also bring the Council’s Logo Table Banner.


  • Rosa-Maria Crocker will attend the Community Partner Service Learning and Volunteer Fair on Wednesday, February 11.  She will bring 25 copies of the Adult Literacy Providers Directory and the Council’s Logo Table Banner with her.  She will pick up these supplies on February 8 from Yolanda at the Library.


  • Family Reading Day:

The flyer design was chosen from two options.  Printing of the flyer is waiting for a response from the Allen and Frisco Libraries for a Storytime Program. (This response came after the meeting – Frisco Public Library will do Storytime.)

    • The Poetry/Essay Contest Guidelines were updated and will be sent to organizations in the Council by Yolanda Medina.  The Theme of the Contest is Education as a Life Changer.  There will be three levels of awards for beginners and intermediate learners.  There will be four levels of awards for advanced learners.  Winners will receive a small trophy for 1st place, other award ribbons for 2nd, 3rd, and 4th place, a certificate, and a dictionary.  Yolanda Medina will purchase the award, parchment paper, certificate holders and dictionaries.  Susan Kusterbeck will make inquiries to Collin College Professors for volunteers to judge the contest.  All entries shall be received by March 20th through e–mail.  Yolanda Medina will forward these on to Susan and she will send them to the judges.  Judges will return their decisions by April 20th so certificates can be completed.  Yolanda Medina will be sending this information to the organizations.

    • Volunteer Tutor and Adult Learner of the Year Award guidelines were updated.  Each of the ten organizations may submit one volunteer and one student for this award.  The Adult Learner will receive a dictionary.  Yolanda Medina will check to see how many the Council already has.  The Volunteer will receive Nelson Lauver’s Most Unlikely to Succeed.  These were purchased during the meeting for $124.10 from Yolanda Medina will be sending this information to the organizations.

    • The guidelines for the distribution of bookcases and books for adult learner families were updated.  Yolanda Medina will be sending this information to the organizations.  The books have been paid for and the bookshelves are ordered.  We were able to get tax exemption for the bookshelves.

    • Susan Laclette is an author who has written Refranes De Mis Recuerdos.  Yolanda Medina will check to see if she would like to read part of her book at Family Reading Day.  She would not be able to sell the book there.

  • GED Vouchers:

    • Yolanda Medina ordered 8 GED vouchers for a total of $1080.00. Yolanda will be contacting GED providers with information on the vouchers.  They are good through December 2015 and will be distributed on a first come/first served basis.  Yolanda will update the form for the student getting the voucher which will include asking when the student plans to take the test.  When she has this information, Yolanda will provide the student with the voucher number.


  • AmazonSmile Program:

AmazonSmile is a simple and automatic way for you to support your favorite charitable organization every time you shop, at no cost to you. When you shop at, you’ll find the exact same low prices, vast selection and convenient shopping experience as, with the added bonus that Amazon will donate a portion of the purchase price to your favorite charitable organization. You can choose from nearly one million organizations to support.

  • On your first visit to AmazonSmile (, you need to select a charitable organization to receive donations from eligible purchases before you begin shopping. We will remember your selection, and then every eligible purchase you make at will result in a donation.

  • The AmazonSmile Foundation will donate 0.5% of the purchase price from your eligible AmazonSmile purchases.

  • The Council’s Amazon account has been updated to use this program.  This is something that anyone can do and the Council would reap the benefits.


  • Mini-Grants:

    • Yolanda Medina will send an e-mail to grant recipients reminding them of the February deadline for reporting their expenditures.

  • The next meeting will take place on March 6, 2015 at the Richardson Public Library



    The meeting was adjourned at 5:20 p.m.


Collin County Adult Literacy Council Meeting

December 12, 2014 4:00 p.m.

Richardson Public Library


Present:              Yolanda Medina, President

                             Rosa Maria Crocker - Vice President

                             Eileen Turner, Treasurer

                             Susan Kusterbeck, Secretary


  • Family Reading Day on April 25, 2015

    • Books have been ordered and received.  David Gonzalez has these at the First United Methodist Church.  There are 50 copies of 10 hardcover titles in bags that were purchased from Rainbow Books.  They include, biography, non–fiction, detective, bi–lingual, experiments, classics (Secret Garden and Call of the Wild).  Total cost of these books is $2098.00.  50 copies of a book on bubbles have been ordered.  The cost is $187.50 and these will have to be added to the bags.

    • Yolanda will order bookcases from Wal–Mart.  If ordered online, tax will have to be paid.  Eileen Turner will be checking with the home office of Wal–Mart to find out how to use the Council’s tax exemption.

    • Adult learners and volunteer tutors of the year will receive awards.

    • The poetry and essay contests were discussed.  Susan Kusterbeck will be contacting the McKinney Public Library’s contact with the Mockingbird Poetry Society and Eileen Turner will be contacting Collin College about judging the poems and essays.  The Zeta Sorority was also mentioned as a group that might be interested in judging.

    • Submission for the essays and poetry will be the end of February.  Yolanda Medina will send out an e–mail to members of the Council to request one candidate each to enter each contest for the following levels: beginner, intermediate and advanced.

    • Bernadette, the “Bubble Lady” has been booked for the event and has been paid $275.00.

    • Yolanda Medina suggested that the 2016 Family Reading Day committee consider having a magician – using the concept that “Reading is Magic”.

    • The flyer for Family Reading Day was discussed.  If available, the background will be changed to flowers.  Yolanda Medina will be checking into this.

    • Responsibilities:

      • David Gonzalez: storage of books and bookcases.  Questions for David: Can we drop off items ahead of time? When would we be able to set up – that morning or day before?  Does he have assistance with taking everything down after?

      • Susan Kusterbeck: Registration.  Need one volunteer to assist with registration.  Check off family names as they come in.

      • Yolanda Medina:

        • Emcee

        • Give out awards.  Set where table will be placed.

        •  Send e–mail to Libraries searching for someone to do the Storytime while the parents are getting the books and bookcases

        •  E–mails to organizations with instructions for poetry/essay contest, reminder that families need to bring someone who can carry the bookcase to the family’s car due to the weight of the box. 

        • Make sure those getting awards stay in the area for pictures.

      • Eileen Turner: giving out bookcases and books. 

      • Rosa–Maria Crocker: food.  We will keep food simple and clean.  Disposable trays will be placed on each table so participants can eat when they want.  We will replenish the trays as needed. 

        • Items needed:

        • 12 baskets/trays

        • Granola bars

        • Cereal bars

        • Cheese and peanut butter crackers

        • Juice pouches (Capri Sun)

        • Water

        • Napkins


Calendar for 2015 – all meetings will take place at the Richardson Public Library:
January 30
March 6: set aside money for GED testing.  Vouchers can be purchased online.  Each voucher costs $135.00 and covers all four tests.  Eight vouchers will become available for a total of $1080.00.  Vouchers are good for one year.  Yolanda will e–mail the organizations that offer GED stating that there are 8 vouchers available on a first come –first served basis.
 April 25: Family Reading Day Program
 May: post positions through e–mail
June 26
August 7: Decide if funds are available for mini-grants.  If so, set up requirements, amount of each grant, etc.
August 29: possible date for ESL Volunteer Training taught by Eileen Turner.  The
       program will focus on pronunciation
October 23: evaluation of programs
December 11
  Treasurer’s Report:       
  • Funds on hand: $16400.62 plus $1214.63

    Funds spent: $99.00


  • Yolanda Medina has renewed the GED licensing agreement.  Rosa-Maria Crocker has not done this yet, due to timing of expiration date.

  • November 4, 2014, Yolanda Medina received an award from the Baptist Immigrations Center of Plano for her volunteering.  A picture of this event is on the website.

  • In January 2015, Yolanda Medina will e-mail those who have received grants in October 2014 to remind them that a detailed financial report will be due March 31, 2015, describing the disbursement of funds.

Rosa–Maria Crocker has received a request by the Texas Workforce that she have Citizenship classes for advanced and high intermediate students.  She is asking the Council to promote these classes.


Meeting adjourned at 5:40 p.m.



Collin County Adult Literacy Council Meeting

September 26, 2014 11:00 p.m.
Hunters Glen Baptist Church

Present:              Yolanda Medina, President

                             Rosa Maria Crocker - Vice President
                             Eileen Turner, Treasurer
                             Susan Kusterbeck, Secretary

·       Final preparations for the Tutor Training were made.

·       The Training will start at 9:30 a.m. sharp.  Lunch options will be made during registration.  There will be a 15 minute break during both programs.

·       There was a discrepancy in the time for the Laughing Yoga session.  Yolanda Medina will clarify this with the performer.

·       Mini-grants will be given out on Saturday, September 27 at the Training program.

·       Chris Kramer will be conducting a “Writers for Readers” program on November 8 8:00 a.m. – 11:30 a.m. at Willow Street.  The proceeds from this program will go to LIFT.  Due to prior commitments, none present will be able to attend.

·       Dr. Stella Uribe has asked about McKinney ISD joining CCALC.  A meeting will be set up.  Rosa-Maria Crocker and Eileen Turner prefer that this meeting is on a Wednesday morning.

·       So far, Eileen Turner has one volunteer and one student for Basic Literacy classes.

·       One student is a non-reader who could meet at the McKinney Housing Authority.  Eileen Turner is searching for a volunteer to work with this student.

·       Rosa-Maria Crocker suggested that the CCALC website include job opportunities for paid Basic Adult Literacy and ESL tutors.

·       Health booklets are available.

·       When marketing what CCALC has to offer, batch e-mails will not be used because most are deleted without being read.

·       Leon Veazey was at the Salvation Army in McKinney waiting for students.  None had been scheduled for that evening.  Yolanda Medina will clarify with Mr. Veazey that the Council will contact him when the facility will be needed and who the students and tutors are.

·       Yolanda Medina will also send Mr. Veasey’s contact information to Eileen Turner.

·       The October 24th meeting has been changed to October 17 – this was later discussed and the October meeting has been cancelled.  The next meeting will be November 21 at 4:00 p.m. at the Roy and Helen Hall Memorial Library.

·       The meeting was adjourned at 12:00 p.m.


Collin County Adult Literacy Council Meeting

August 22, 2014 4:00 p.m.

Hunters Glen Baptist Church


Present:              Yolanda Medina, President

                             Rosa Maria Crocker - Vice President

                             Eileen Turner, Treasurer

                             Susan Kusterbeck, Secretary


·       Basic Literacy Training: August 23 – 24, 2014 in the Basic Training Room at the Richardson Public Library.  Eileen Turner would assemble folders for students.  There were 13 confirmed students. Yolanda Medina sent reminders to the participants.  Eileen will get the Certificates ready after Saturday’s training to be handed out on Sunday.  Yolanda will have evaluations ready for Sunday.

·       The Shelton School will provide free SEE training for Basic Literacy on September 6 – 7 for  those who attended the Basic Literacy Training.  This is their Scholar Program.  Yolanda will speak about this additional training at the end of the Basic Literacy Training.  This training explains the phonetic sounds of the English Language and how to use it in teaching Basic Literacy.  Eileen Turner will send Yolanda Medina names of additional participants for this program.

·       Conversational English Training will take place on September 27, 2014 at the Hunters Glen Baptist Church. 

o   Yolanda Medina will resend the flyer and program information next week.  At this point there are 6 participants who have registered.  With the beginning of school approaching, there may be tutors interested in this training due to volunteer hours needed.

o   Rosa Maria Crocker has contacted Jason’s Deli for catering of this event.  If the order is placed before 9:30 a.m., they will deliver by 11:30 a.m.  Rosa will be checking into requesting a donation of the food with Jason’s Deli’s donation program.  This must be done at least 30 days in advance.

o   Participants will choose their lunch during registration.

o   Although Shirley Eberst wasn’t in attendance, the Council was shown the room that the training will take place.  Yolanda Medina will contact Ms. Eberst to set up a meeting on Friday, September 26 at 10:00 a.m. to check that everything is set up/works.

o   The Council will bring a projector and Rosa Maria Crocker will bring a laptop computer.

o   The books are here.

o   Items that are needed:

§  Microphone

§  Tables and chairs – normal set up for Sunday Services is 11 tables (each seating 8).  Since approximately 50 people are anticipated, the other tables can be used for food.

·       Literacy Community Forum at the Collin College was attended by Yolanda Medina.  Students need 20 hours of service and the College is searching for places that will accept these students.  The students will be required to complete a project.  Ideas for the Council to use these students include: tutoring, working on statistical reports, website improvement, advanced Spanish students can tutor Basic Literacy in Spanish, etc.  The College will get in touch with Yolanda when the program is set up.

·       David Hanson, Director of Missions and Outreach for the Church of Christ in Plano has requested assistance in establishing ESL classes.  The Council is encouraging him to apply for a mini-grant through the Council.

·       There will be 8 Conversational English mini grants of $800.00 each given out this year.  Four of these grants will be for existing organizations and 4 will be for new projects. Yolanda Medina will send out information and applications for the grants.  The applications must be returned to the Council no later than September 15, 2014.  The grants will be awarded at the Conversational English Training on September 27, 2014.  During this time, the mini grant requirements and purpose will be explained.

·       Council members will research additional grant sources.

·       Eileen Turner reported that the Income Tax paperwork has been filed, the Texas Statement of Existence has been completed, payment has been made for the PO Box, and the Pro-Literacy report has been completed.

·       Eileen Turner gave Yolanda Medina the Proposal for Liability Insurance forms for her signature and to be sent in.  The cost of this service has not been determined at this time.

·       The question of background checks for tutors was brought up.  The Council will check with Volunteer of McKinney to find out if they do it.


The meeting was adjourned at 5:00 p.m.




Collin County Adult Literacy Council Meeting

Friday, June 20, 2014, 4-6 pm

Richardson Public Library


Present:           Yolanda Medina, President

                        Rosa Maria Crocker, Vice-President

                        Eileen Turner, Treasurer


1.     CCALC President manned a table at the McKinney Open House on June 11, 2014 to recruit possible volunteers.  Six possible volunteers signed up for the Basic Literacy Program.

2.     The Volunteer Center of McKinney has referred to CCALC four possible volunteers for the Basic Literacy Program.

3.     A flyer for the Basic Literacy Training was presented and approved.  Training session would be on Saturday, August 23 and Sunday, August 24 at the Richardson Public Library.  Trainer will be Ms. Eileen Turner.  Flyer needs to be sent to all our service providers of CCALC and Literacy Coalition of Greater Dallas.  Flyer  must also include that prior teaching experience is not necessary. Training session will include breakfast and lunch, plus a training package and teaching materials.  We should plan for 25 people.  Ms. Turner will purchase the teaching materials necessary. 

4.     Volunteer tutor training at Hunter’s Glen Baptist Church on September 27, 2014 topic will be How to Teach ESL Conversational Classes during the morning and possibly Pronunciation Techniques in the afternoon.  We are waiting for the Dallas Baptist University to confirm the afternoon session about Multisensory Structured Language Techniques.  Rosa is in charge of the digital projector needed for this training.  The flyer will not include the program.

5.     A session of Laughter Yoga will be included in the Volunteer Tutor Training.   Rosa Maria Crocker will make the contacts.

6.     Ms Eileen Turner will prepare the annual report for ProLiteracy America.  It is due in August 29, 2014.

7.     On June 6, 2014, Ms. Yolanda Medina, Rosa Maria Crocker and Eileen Turner visited the offices of Ms. Melinda Perez from Transamerica to receive their donation of $12, 500 that will finance mini-grants, special activities, training and new programs.  An annual financial report was presented to Ms. Perez for FY 2014.

8.     Since this is the last meeting of this FY, the treasurer reported the following:

a.     Year to date Savings account balance - $20,902.08

b.     Year to date Checking account balance - $1,773.63

c.     Total: $22,675.71

9.     Ms. Turner checked with Café Max for special pricing.  They do not provide special pricing for their catering.

10.  Goals for next year were established as follows:

a.     Continue volunteer tutor training

                                               i.     ESL – August 2015

                                             ii.     Teaching techniques – October 2015

b.     Continue Family Reading Day in March 2015 and change entertainment to become more interactive.

c.     Extend GED scholarships for Practice testing.

d.     Provide 6 mini-grants instead of 10.  Open two new ESL programs.

11.  Calendar for next FY will be discussed in the November meeting.

12.  Meeting was adjourned at 6 pm




Collin County Adult Literacy Council Meeting

May 30, 2014 4:00 p.m.

Richardson Public Library


Present:              Yolanda Medina, President

                             Eileen Turner, Treasurer

                             Susan Kusterbeck, Secretary


·       During a luncheon at the Volunteer Center of McKinney, Yolanda Medina spoke to Leon Veazey of the Salvation Army in McKinney on the need to have Basic Literacy Classes for Collin County and surrounding areas.  Mr. Veazey stated that the Salvation Army in McKinney has classrooms that are empty during the week on Monday through Friday during the day that could be used for this purpose.  These rooms would be free if Council assists in starting an ESL program with the Salvation Army.  The ESL program would be managed by the Salvation Army.

·       Yolanda Medina has started on a proposal for a Program Collaboration to teach Basic Literacy to English Speakers.  In this proposal, the Salvation Army of McKinney would provide space for the CCALC to offer free of charge one-on-one tutoring to English speaking adults who cannot read or write.  The tutors would be provided by the Volunteer Center of McKinney and CCALC would provide the necessary training.

·       A survey of the needs of the Salvation Army’s clientele for ESL classes would be distributed by the Salvation Army.  This survey would include finding the interest of the group in Conversational English, ESL beginning level, or Citizenship classes, days/times, childcare need, cost, and goals of those surveyed.  The survey will be done in June and July with results turned in to CCALC in August.

·       Conversational English would cost less due to less books needed.

·       The CCALC already has plans for a workshop in Conversational English set up for September 27, in which the tutors could attend.

·       CCALC can assist with class and materials by providing a mini-grant of $1000.00, which is left over from the last round of mini-grants.  This is due to one recipient not cashing the check. 

·       Eileen Turner will be contacting this group plus one other that has turned in receipts but not cashed the check.  She will let them know that the checks must be cashed by June 15, 2014 due to end of year reconciliation of accounts.

·       CCALC will be responsible for the recruitment and training of volunteers of the Basic Literacy classes.  It will provide the materials used by the tutors.  It will market the classes and send an annual report to the Salvation Army informing them of the number of students and hours worked.

·       The Salvation Army will be responsible for providing access to the classrooms and have someone on site during classes due to liability.

·       There will be no child care provided for these classes.

·       Anyone with access to Collin County services is eligible for these classes – including those outside of Collin County.

·       Since it is better to have tutors in place before starting the program, in June, an ad will be placed with the Volunteer Center of McKinney for Basic Literacy tutors for this program.  In July, the prospective tutors will be interviewed.  In August, tutors will be trained.

·       Eileen Turner will contact tutors from the last workshop and those from her list of people interested in tutoring.

·       Melinda Perez will be given information on this new program.

·       One of the areas of concern is for tutors who live in Plano and Richardson as to whether they would be interested in driving to McKinney.

·       Once CCALC finds out how many are interested in tutoring, a training session in August will be set up.

·       Training of the Salvation Army tutors could possibly take place at the Salvation Army in McKinney.

·       CCALC will provide the material for this training, possibly using the book: Tutor by Ruth Johnson Colvin.  This book is a “How to” book that explains what to do and the different learning styles.


·       The workshop on September 27th will take place at Hunter’s Glen Baptist Church, 4001 Custer Road, Plano.

·       It will include a morning session on Conversational English by Eileen Turner.  Due to the possible closing of the “Great Center” of TCALL and the switch to TWC for Adult Education, Alex Baez may not be available for the afternoon program.

·       Yolanda Medina will contact Raul Rojas of UTD and a speaker from Shelton Training Center to speak on multisensory teaching methods for the afternoon session. 

·       If neither can do it, or the cost is too high, another option for Eileen Turner to continue with a Basic Literacy Introductory workshop or a continuation of the Conversational English workshop with an emphasis on accent reduction.  At this point, CCALC is leaning toward the continuation of the Conversational English.

·       Yolanda Medina will finish the proposal for the Salvation Army joint venture in Monday.

·       Yolanda Medina will contact the Shelton Training Center

·       If no speaker available, Yolanda Medina will contact Eileen Turner so Eileen can prepare to teach the full day workshop.

·       Eileen Turner’s Basic Literacy training sessions normally take two days.  If the afternoon session is on Basic Literacy, arrangements will be made with those who attend the workshop to continue the Basic Literacy training.

·       Eileen Turner will provide a resource list for Conversational English, which will include apps for smart phones.

·       In July, Eileen Turner and Yolanda Medina will work on a PowerPoint presentation for the workshop.

·       Normally, marketing of the training on September 27, 2014 I done months ahead of time.  Due to the uncertainty of the second half of the program, the marketing will include a “save the date” for training with the afternoon session to be announced at a later date.

·       At the next meeting of the Council, on June 20, 2014 at 4:00 p.m. at the Richardson Public Library, the afternoon session of the workshop will be decided.


·       The Financial Report for Melinda Perez, Transamerica will be presented on Friday, June 6.  This report will include the applications, testimonials, student success stories, letters, summaries of trainings, Family Reading Day and pictures of events.  These will be printed out and placed in a folder.

·       The mini-grant recipients that have not turned over their receipts: Plano B’hai Center, First Presbyterian Church of McKinney, and Ann Fredrick of Boys and Girls Club of Plano will be contacted by Eileen Turner.


·       Website problems have been corrected.  A second website with CCALC information has been created.  If Yolanda Medina can access and update this site, the Council will switch to it.

·       Eileen Turner will investigate a bill of the use of the domain, as the original bill has been paid.


·       There will be no meeting of the CCALC in July.

·       The August 22nd meeting will take place at Hunter’s Glen Baptist Church in preparation for the Workshop in September.

·       ProLiteracy has not contacted CCALC for their report.  Eileen Turner will investigate when the report is due (possibly August).

·       The Council will take advantage of the free year of credit reports offered by Capital One Bank due to a security breach of the bank.

·       The June 20th meeting at the Richardson Public Library will include establishing the goals for the next year, the calendar of meetings and events, and a discussion of special events.

·       This meeting will discuss the expansion of training sessions, continuing Family Reading Day, the dates for mini-grants.

·       Last year, the mini-grant applications had to be submitted by October 15th and recipients were awarded the grants on October 23rd.

·       The upcoming 2014-2015 year may include a limited amount of mini-grants and more funds going toward opening more programs (such as the one with the Salvation Army).  The council would like to see more ESL, GED and Basic Literacy programs offered at more Collin County areas. 

·       The Council may identify existing programs and how much it would cost to expand them.

·       There are no area GED classes being offered in the Summer.  If someone has court-ordered GED, they are being told to record the contact information to give to the courts, so they are complying with the court order.

·       The meeting was adjourned at 5:25 p.m.



Collin County Adult Literacy Council Meeting

April 25, 2014 4:20 pm
Roy and Helen Hall Memorial Library, McKinney

Present:              Yolanda Medina, President

                             Rosa Maria Crocker, Vice-President
                             Eileen Turner, Treasurer
                             Susan Kusterbeck, Secretary
                             Wanda Hamilton, First Presbyterian Church
                             Gloria Granados, Baptist Immigration Center

 ·       Evaluation of Family Reading Day:

o   Pros:

§  Organized

§  Interesting

§  timing of event was good because no meals needed to be served

                 o   Cons:

§  Presentation of what the Council is – the council should be explained at the beginning of the program

§  Market the Council – who we are

§  Clean up – need a group assigned to clean up.  This year, David Gonzalez did it by himself

§  If audio/video equipment needed, have a rehearsal on Friday before to be sure everything works.  Bring backup if available.

§  Families wanted snacks and drinks as they came in.  Possibly have snacks and drinks already on center of tables.  This reduces lines to get snack at break.

    ·       Student and Volunteer of the Year Awards are worth it.  The nominees and their families are excited to receive these awards.  This should be continued.
    ·       David Gonzalez was sent a letter of appreciation to go in his monthly report.
             ·       The Citizenship Workshop on April 5th included a CCALC presentation and helped fill out N-400 forms.  Over 150 in attendance.
             ·       Minigrant Receipts have been received from all but two organizations.  These organizations will turn them in as soon as possible.  Two checks have not been cashed as of this date.
             ·       Melinda Perez has received a certificate of Recognition and the book: I am Malala on April 9, 2014 as the representative for Transamerica.  Transamerica will fund $12,500.00 for next year.  When this check is picked up, the financial report and number of people the grant has affected will be given to her.  Yolanda Medina has kept her informed of every event that the funding has been applied.  Eileen Turner received the receipts.  She will take care of the financial report and get Mr. Gonzalez’s summary.


It was suggested that the Council asks volunteers to scan the information that the Council has (papers, receipts, etc.) due to shrinking storage space.


·       Susan Strieter of the Messiah Lutheran Church is checking on the availability of the Church for the Tutor Training Session on Saturday, September 27, 2014.

o   Eileen Turner was given the vendor materials for the Teaching English Conversational Classes session.  She will be gearing the session towards beginning and intermediate levels.

o   Eileen’s program will be in the morning.  Yolanda Medina will assist with the PowerPoint.

o   Rosa Maria Crocker brought to the Council’s attention a “Laughter Yoga” session she attended that might fit into the Program for the day.  She will be checking availability, cost, time needed for program, etc. and report at the next meeting

o   Lunch was discussed.  Eileen Turner will check into costs for using Café Max.  They serve salads: seafood, chicken, potato, and more.  The cost of lunch will be covered by Transamerica funds.  Attendees are not charged for this program

o   40 – 50 people are expected for this program.  It will be open to anyone.  Dallas County will be included

o   Possible program times:

§  9:00-9:30 am: registration

§  9:30 am-12:30 pm: Teaching English Conversational Classes (15 minute break 10:45-11:00 am)

§  12:30-1:30 pm: lunch OR

§  12:30-1:00 lunch, yoga class 45 minutes, start afternoon session at 1:45 pm OR

§  12:30-1:00 lunch, yoga class at 4:00 pm to end the day OR

§  Yoga in the morning to set up the day


o   We are not sure if Alex Baez will be able to do the afternoon session due to the transition of her department into another.  If she is not able, Yolanda Medina suggest the Council contact Raul Rojas.  Mr. Rojas specializes in bilingualism.  His talks can be generally applicable to ESL.  He has explained how the brain learns a second language in other talks he has given.

o   Payment for second speaker has to be determined.  Does the school district or Texas Workforce have grants for Alex’s program?

o   Books that were not picked up from Family Reading Day and extra Vendor samples will be given away as door prizes.

o   By next meeting, the speaker for the afternoon session will need to be decided.  Messiah Lutheran needs to confirm use of their facility.


·       The Treasurer’s Report was presented:

o   Balances of

§  $8400.68: savings account

§  $1878.26: checking account

o   Total  Treasury: $10.278.94

o   Credit Card due: $14.99 for website registration

 A discussion was started on organizing Basic Literacy Classes.  As a Literacy Council, this should be part of our services.  This would be for English speakers who need assistance with reading and writing. 

1.       Location: finding facilities where the students live, such as Churches, libraries, colleges, senior centers, places with less distraction than using a commercial establishment.

2.       Training: training for volunteers

3.       Have Volunteers trained and ready.  Possibly check with senior citizens to volunteer.

4.       Once students and tutors are paired, have both sign forms and only meet in public places.

 Create a basic literacy program: find tutors, location and market the program.

Students would call or e-mail CCALC and be lined up with a tutor

Would colleges dedicate a tutor room for this purpose?  We need to check with the Continuing Ed office or College Librarian on this.

Our goal for the coming year should be in creating the Basic Literacy Program.

We should:        find cooperative partnerships for the location

Use the resources of the Volunteer Center of McKinney, North Texas Volunteer Center, Colleges and Continuing Education

Let prospective students know about the program

 April 8, 2014, at the Literacy Coalition of Dallas meeting, it was brought up that the Dallas Public Library has acquired GED Academy.  They have bought 300 seats and are only filling 200 of them.  Call 214.671.8291 to register by phone and get the password.  GED Academy can be accessed from any internet connected computer.  The library has invited other literacy agencies to partner to use the available seats.  Yolanda Medina will check if Collin County residents can use this program through DPL.

Rosa Maria Crocker was given the Student/Volunteer Awards that were not picked up to be given to David Gonzalez

Gloria Granados was given the Student/Volunteer Awards that were not picked up for the Baptist Immigration Center.

The next meeting will take place on May 23, 2014 at 4:00.  Location to be determined.


Meeting was adjourned at 5:40 pm.




Meeting Minutes

Friday, March 7, 2014 - 4-5 pm

First United Methodist Church of Plano


Present:           Yolanda Medina, President

Rosa Maria Crocker, Vice-President

Susan Kusterbeck, Interim Secretary

David Gonzalez, Hispanic Minister, First United Methodist Church of Plano


Family Reading Day, March 22, 2014:


The package of books that families will receive was displayed.


·       Food:  It was determined that food for 200 should be provided.  This will include the following:

§  Water

§  Juice pouches

§  Crackers

§  Granola Bars

              Rosa Maria Crocker will purchase these supplies


·       Set-Up:

§  25 round tables in main area

§  1 rectangular table by podium

§  CCLAC banner for award table – Rosa Maria Crocker will check with Eileen Turner on the location of the banner

§  2 rectangular tables for books in hall

§  2 rectangular tables for food

§  1 microphone and 1 CD player

§  6 flyers to be placed on doors directing participants to the main entrance – Susan Kusterbeck will supply these along with tape and a sharpie

§  Raffle Tickets – red ones for participants to use to pick up books and shelves,

second color for raffle of donated books – Rosa Maria Crocker will provide these

§  Books and Shelves

§  50 Bags to carry books: it was decided that Rosa Maria Crocker and David Gonzalez will research obtaining donations of 50 bags.  If this is not possible, they will buy bags (such as Wal-Mart, Target, etc. $1.00 bags)


David Gonzalez and FUMC staff will set up the area on Friday, March 21st.  At a time to be determined, Yolanda Medina and Rosa Maria Crocker will meet with Mr. Gonzalez to review the set-up.


·       Photography will be done by Mr. Crocker.

  • Books donated by the Delta Theta Chi Sorority will be raffled during the event.


·       Volunteer and Student Awards:

Volunteers and Students will be given certificates and books.

Plaza Comunitaria @ Family Education and Guidance Services of Plano will submit their nominees to Yolanda Medina


·       Additional families to receive books were discussed: McKinney Public Library (3), Frisco (1), and Plaza Plano (1) will submit their nominees to Yolanda Medina to complete the 50 families needed for the books distribution.


Program for Family Reading Day:


1:00 – 2:00:      CCLAC Officers and volunteers will meet at the Church for final arrangements

2:00:                  Two volunteers will meet guests at the Main Entrance.  They will hand out tickets for the books and shelves

2:30 – 3:30:      Consuelo Samarripas will present the Bilingual StoryTime

3:30 – 3:45:      Break and raffle for donated books

3:45 – 4:15:      Student and Volunteer Awards

4:15 – 5:00:      McKinney Public Library StoryTime while parents collect books and shelves

5:00 – 6:00:      Clean-up by Officers and Volunteers


Yolanda Medina will e-mail CCALC Service Providers asking for volunteers for clean-up and to remind their Award Recipients and Families that they must be present on Family Reading Day


Meeting was adjourned at 5:00 p.m.



Meeting Minutes
Friday, January 31, 2014 - 4-6 p.m.
Richardson Public Library
Yolanda Medina, President
Rosa Maria Crocker, Vice-President
Eileen Turner, Treasurer
1. The membership fee for the Literacy Coalition of Greater Dallas was discussed.  It was decided to pay the $25.00 annual fee.  The Treasurer will mail the check.
2. All 50 bookcases and the selection of the 50 sets of 12 books (PK-6) were purchased and shipped to the First United Methodist Church in Plano for storage until the Family Reading Day activity on March 22, 2014. 
3. Certificates for the Students and Volunteer Tutors of the Year were decided to be formal.  Formal certificates and certificate holders will be purchased by the President.  Ten copies of the book "I am Malala" were purchased for the Volunteer Tutors of the Year and ten copies of the "Webster's Student Dictionary" were purchased for the Student of the Year. 
4. Deadline was extended to February 7, 2014 for the organizations that have not submitted their 5 families to participate of the Family Reading Day or the nominees for the Student and Volunteer Tutors of the Year Awards.
5. Rosa Crocker will take care of the food during the Family Reading Day.
6. A letter was sent to Melinda Perez of Transamerica informing her about our activities.
7. Yolanda Medina and Eileen Turner will have a table at the Plano Multicultural Roundtable Citizenship Workshop on February 8, 2014 at the Sockwell Center in Plano.  Adult Literacy Providers' Directories will be made available to the participants of the workshop.  Rosa Crocker and Yolanda Medina have worked together updating the directory.  Yolanda is in charge of having them printed and mailed to our service providers in addition to having them ready for the Citizenship workshop.
8. It was decided that CCALC will provide 10 GED Scholarships to its providers of GED classes of $135.00 each.  These will become available in April and the application form and instructions will be available then through the website.
9. Treasurer's Report is as follows:
    Savings account - $11,398.14
    Checking account - $2,454.33
    Balance forward for Plano Education and Guidance Services from 2013 Grant - $497.76.
     Pending Family Reading Day expenses:
        $1,899.50 - books
        $   974.25 - bookcases
        $   500.00 - Entertainer, Storyteller Consuelo Samarripa
        $   241.90 - Recognition books (Student and Tutors of the Year)
10. The Texas Zeta Chapter donated a bag of children's books for CCALC to give away.  Dedication plates will be placed on them. The Sorority has invited the Board to a Valentine's Day Brunch on February 15, 2014. 
11. Charging for the tutor training in September was discussed.  Voting will wait for the next General Meeting.
12. Next General Meeting will be at the McKinney Public Library on Friday, February 28, 2014.
13. Meeting was adjourned at 6 p.m.


Meeting Minutes
Friday, December  13, 2013 - 4-6 p.m.
La Madeleine, Plano
Yolanda Medina, President
Rosa Maria Crocker, Vice-President
Eileen Turner, Treasurer
1. Seven evaluations prepared by the participants of the Learning Difficulties Training Workshop (November 9, 2013) were discussed.  Very positive reviews but there were several negative comments about the right/left brain session presenter.  Participants have requested that the next Tutor Training Workshops include Teaching English Conversational Classes and more techniques on dealing with adults with learning difficulties.  We had 43 participants that received teaching materials, lunch and a certificate of participation.
2. Twelve mini-grants were distributed on October 23, 2013 for a total of $10,000.00.  The grant money will be used for teaching materials, supplies, equipment and software.  The following organizations received mini-grants:
Family Education and Guidance Services, Plano ISD
Plaza Comunitaria @ Richardson Public Library
Richardson Adult Literacy Center
Baptist Immigration Center of Plano
First Presbyterian Church of McKinney
Boys and Girls Club of Plano/GED PISD
First United Methodist Church of Plano
Allen Community Outreach
Wylie Public Library/GED Wylie ISD
St Philips Episcopal Church, Frisco
Plano Bahai Center
McKinney Housing Authority / Dentor Four County
3. President met with the Plano Multicultural Outreach Roundtable - Citizenship Workshop Committee on November 24, 2013 at the Haggard, Plano Public Library.  CCALC will have a table to distribute information to the participants of the Citizenship workshop of February 8, 2014.  It is possible we will be making a presentation.  A brochure with the directory of our service providers will be made available during this activity.  We are to print 100 copies.
4. Family Reading Day will be on Saturday, March 22, 2014 at the First United Methodist Church of Plano from 2 - 5 p.m.  We are in the process of ordering the books and bookshelves.  The storyteller has been contracted already (Consuelo Sammaripa).  Ten service providers will be selected to choose 5 families with children under 12 years old to participate of the program (50 families total).  Additional information will be available at the end of January.  A flyer was created to market the activity.  We must request that each participating organization provide 2 volunteers for the activity. Budget: $2,000 for books, $2,000 for bookshelves, $500 for storyteller and $500 for certicates, flyers, stamps and Student and Volunteer of the Year Awards.
5. Treasurer's Report:
Checking: $2,804.33
Savings:   $11,397.17
6. GED Scholarships for this fiscal year totals $1,000.  FEGS of Plano has a $500 credit from last fiscal year.
7. It was decided that general meetings will be on Friday afternoon monthly.  The calendar is as follows:
January 31, 2014
February 28, 2014
March 7, 2014
March 22, 2014 - Family Reading Day
April 25, 2014
May 23, 2014
June 20, 2014
August 22, 2014
September 27, 2014 - Tutor Training
October 24, 2014
November 21, 2014
8. Website is now and is updated frequently.
9. A letter will be prepared for Transamerica to inform them of our activities.
10. Meeting was adjourned at 6 p.m.

Meeting Minutes

Thursday, August 15, 2013

Richardson Public Library



Yolanda Medina

Eileen Turner

Wanda Hamilton

1.     The new Google site for CCALC was presented and reviewed.  Changes were discussed, which included adding photos.  Yolanda Medina will make changes as needed.  The site can be accessed through:


2.     The Annual Statistics Report for ProLiteracy America was completed and sent.


3.     October 15, 2013 was established as the deadline for the mini-grants.  The distribution of the funds will be made on October 23, 2013 which is our next general meeting.  Ten mini-grants of $1,000 each will be distributed.  GED vouchers will become available all year.  Application guidelines will be made available through the website.


4.     The Treasurer’s Report was given by Eileen Turner.  June 30, 2013 ended the fiscal year.  The current budget is as follows:


a.     Checking account:  $3,190.56

b.     Savings account: $21,391.13 (includes $12,500 from TransAmerica).

c.     Left over from last year’s mini-grants: $500 designated for Plano's GED program

d.     Cost of the Family Reading Day: $3,928.


5.     This money will be used for special activities, mini-grants, Board of Directors Liability Insurance, and office functions.  


6.     Eileen Turner will cancel the Network Solution account to eliminate the web site giving us a savings of $175 since it is no longer needed.


7.     The phone line was canceled providing additional savings.  The Postal Office box was canceled 2 years ago.


8.     Eileen Turner will make the arrangements necessary to provide the President and Treasurer with the appropriate credit cards.

9.     Connie Crow of the National Delta Theta Chi Texas Chapter donated $50 that will be used to purchase a book for the student or volunteer of the year to be honored during the Family Reading Day in 2014.

10.  Next meeting has been scheduled for Wednesday, October 23, 2013 at 10 a.m. at the Richardson Public Library. 

11.  The meeting was adjourned at 12 noon.


Meeting Minutes

Friday, June 14, 2013 – 2 – 4:30 p.m.

Eileen Turner’s residence



Eileen Turner

Rosa Maria Crocker

Yolanda Medina


1.A Google site for CCALC was presented by Yolanda Medina.

User name and password were provided.


2. The fiscal year ends June 30, 2013 and Eileen Turner needs to prepare the Annual Statistics Report for ProLiteracy America.  She needs the minigrant reports from Literacy Programs &Plaza Comunitaria de Plano ISD, First United Methodist Church of Plano, and First Presbyterian Church in McKinney before the end of the month.


3. The phone line and post office box will be canceled.


4. Current budget is:

            Checking account:  $3,674

            Savings account:   $21,387

            Total:  $25,061 (includes $12,500 from TransAmerica)


This money will be used for special activities, minigrants, Board of Directors liability insurance, and office functions.


5. Board positions were discussed as follows for next fiscal year starting July 1, 2013.

            Yolanda Medina – President

            Eileen Turner – Treasurer

            Rosa Maria Crocker – Vice President

            Secretary position will be open in July.


6. Calendar of year was discussed.  CCALC Board will meet the following days:

            a. Wednesday, August 28, 2013 – 10 a.m. – 12 noon at the Richardson Public Library

            b.Wednesday, October 23, 2013 – 10 a.m. – 12 noon at the Richardson Public Library

            c.Wednesday, December 4, 2013 – 10 a.m. – 12 noon at the Richardson Public Library


7. Special events were scheduled as follows:


            a. Recruitment Seminar with the Volunteer Center of North Texas – September 14, 2013 (no location established yet) – Yolanda is in charge.


            b. Tutor Training Workshop on Learning Disabilities – November 9, 2013 (no  location established yet) – Rosa will research and request the presenter for it.


            c. Family Reading Day – March 22, 2014 – First Methodist Church of Plano (not  confirmed yet).


8. Rosa Maria Crocker will update the Service Providers list in September.


9. Yolanda Medina will update Census information for the website and add whatever information is necessary to the Google site


10. Eileen Turner will get in touch with Network Solutions and Name Bargain in relation to our old website.


11. Information about the new GED test will be added to the website.