Google Apps Education Edition vs. Google Tools and Products

Google Apps for Education

Google Apps Education Edition is a free suite of hosted communication and collaboration applications designed for schools and universities. Google Apps includes Gmail (webmail services), Google Calendar (shared calendaring), Google Docs (online document, spreadsheet,  presentation, form creation and sharing), Google Video (secure and private video sharing – 10GB free) and Google Sites (team website creation with videos, images, gadgets and documents integration), as well as administrative tools, customer support, and access to APIs to integrate Google Apps with existing IT systems.
Updated:  Google Apps for Education now includes ALL Google products but you can turn those features ON or OFF in your admin dashboard.  These extra features are NOT supported  under your Google Apps agreement with Google (yet).

A 'hosted' solution means that Google provides all the servers and back-end work, but the services all exist within your school domain. For example, all of your email accounts will have your school domain (, not a Google or Gmail domain ( 

Google Apps Education Edition includes these tools:


  • Gmail: 10 GBs ( and counting) of email storage and search tools that help your school find information fast and instant messaging from right inside your inbox. Video tutorial 
  • Google Calendar: Educators and students can organize their schedules and share events and calendars with others. Video tutorial
  • Google Talk: Educators and students can call or send instant messages to their contacts for free anytime, anywhere in the world. Video tutorial

  • Collaboration

  • Google Docs: Share documents, spreadsheets, and presentations. Collaborate in real-time with your team or with your whole school. You can publish final documents to the entire world, too. Video tutorial
  • Google Sites: Work together to keep related documents, web content and other information in one place, on one site. Video tutorial
  • Google Video for education: A video hosting and sharing solution that enables schools and other organizations to use video as an effective medium for internal communication and collaboration. 10 GB included free for every school domain. Demo Video


    Other ideas on how to use Google Apps in your school:
    • What schools who have registered for their own domain have done is to create their own AUP consent form, sent home to parents, and returned to indicate they accept (or not) their child (under 13) using Google Apps.
    • Sample AUP
    • Custom start page

    Google Tools and Products


    Alerts Alerts
    Get email updates on the topics of your choice
    Blog Search Blog Search
    Find blogs on your favorite topics
    Book Search Book Search
    Search the full text of books
    Checkout Checkout
    Complete online purchases more quickly and securely
    Google Chrome Google ChromeNew!
    A browser built for speed, stability and security
    Custom Search Custom SearchNew!
    Create a customized search experience for your community
    Desktop Desktop
    Search and personalize your computer
    Earth Earth
    Explore the world from your computer
    Finance Finance
    Business info, news, and interactive charts
    GOOG-411 GOOG-411
    Find and connect with businesses from your phone, for free
    Health Google HealthNew!
    Organize your medical records online
    iGoogle iGoogle
    Add news, games and more to the Google homepage
    Images Images
    Search for images on the web
    Maps Maps
    View maps and directions
    News News - now with archive search
    Search thousands of news stories
    Notebook Notebook
    Clip and collect information as you surf the web
    Patent Search Patent Search
    Search the full text of US Patents
    Product Search Product Search
    Search for stuff to buy
    Scholar Scholar
    Search scholarly papers
    Special Searches Special Searches
    Search within specific topics
    Toolbar Toolbar
    Add a search box to your browser
    Video Video
    Search for videos on Google Video and YouTube
    Web Search Web Search
    Search over billions of web pages
    Web Search Features Web Search Features
    Find movies, music, stocks, books, and more

    Explore and innovate

    Code Code
    Download APIs and open source code
    Labs Labs
    Explore Google's technology playground

    Communicate, show & share

    Blogger Blogger
    Share your life online with a blog -- it's fast, easy, and free
    Calendar Calendar
    Organize your schedule and share events with friends
    Docs Docs
    Create and share your online documents, presentations, and spreadsheets
    Gmail Gmail
    Fast, searchable email with less spam
    Groups Groups
    Create mailing lists and discussion groups
    Knol Knol
    Share what you know
    Orkut Orkut
    Meet new people and stay in touch with friends
    Picasa Picasa
    Find, edit and share your photos
    Reader Reader
    Get all your blogs and news feeds fast
    Sites Sites
    Create websites and secure group wikis
    SketchUp SketchUp
    Build 3D models quickly and easily
    Talk Talk
    IM and call your friends through your computer
    Translate Translate
    View web pages in other languages
    YouTube YouTube
    Watch, upload and share videos

    Go mobile

    Maps for mobile Maps for mobile
    View maps and get directions on your phone
    Mobile Mobile
    Use Google on your mobile phone
    Use text messaging for quick info

    Make your computer work better

    Pack Pack
    A free collection of essential software

    Other Ideas on how to use Google tools in your school:

    Overcoming the email obstacle for student Google Docs accounts

    Subpages (1): Sample AUP