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Constitution

CONSTITUTION

SUNSITES GEM AND MINERAL CLUB

Adopted April 11, 2005 A.D.

 

 

ARTICLE I:  NAME AND ADDRESS

 

Section 1.0.  The name of the Corporation shall be the Sunsites Gem and Mineral Club hereinafter referred to as the Club.

1.1      The principle office of the Club shall be:  Post Office Box 87, Pearce, Arizona  85625.

1.2      The Club is a non-profit corporation incorporated under the Arizona Revised Statues and the regulations of the Arizona Corporation Commission.

1.3       Should a situation arise that is not addressed by the Club’s Constitution or By-Laws then the Arizona Revised Statues and the regulations of Arizona Corporation Commission shall prevail.

 

ARTICLE II:  OBJECTIVES

 

Section 1.0  The objectives of the Club shall be:

1.1    To collect, study, exchange and process geological and archeological subjects including but not limited to rocks, gems, minerals, fossils, and artifacts and to promote understanding of these areas among the Club members and the general public;

1.2    To provide a framework for fellowship among Club members in meetings, classes, field trips, and other organized activities;

 

 

ARTICLE III:  MEMBERSHIP

 

Section  1.0  Membership in the Club shall consist of active members.

1.1    Active members shall consist of members who take an active part in the work of the Club.  They shall have the rights and privileges conferred by the Constitution and By-Laws, including the right to vote and hold office.

1.2    Membership shall be open to any person who has an interest in geology, archeology, paleontology, rocks, minerals, fossils, lapidary, jewelry making, flint-knapping and/or gem stones.  Membership shall be contingent upon payment of the required dues, supporting the Club objectives, signing the acknowledgment of risk and release and shall be subject to the approval by the Board of Directors.

 

 

 

ARTICLE IV:  OFFICERS AND DIRECTORS

 

Section 1.0   The Executive Officers of the Club shall be the President, Vice-President Secretary, and Treasurer.

1.1        The Board of Directors of the Club shall consist of the Executive Officers, the Delegate-At-Large, and the immediate past President, ex-officio for a period of one year.

 

.ARTICLE V:  ELECTIONS

 

Section 1.0   The Executive Officers and the Delegate-At-Large shall be elected for a period of one year at the Regular Meeting in November.

1.1   The newly elected Officers shall assume their positions on January 1.

 

ARTICLE VI:  MEETINGS

 

Section 1.0   The Annual Meeting of the Club shall be held at a designated meeting place at 7:00 pm on the second Monday of January of each year for the purpose of installing newly elected officers and for transacting such other business as may properly come before the assembly.

1.1      The Regular Meetings of the Club shall be held on the second Monday of each month at a time and place designated by the Board of Directors and announced at a previous meeting or by written notification to the members.

1.2      Special Meetings of the Club may be called at any time by the President, or by a majority of the Board, or upon written request of 20 (twenty) per cent of the members of the Club in good standing, to transact only the specific agenda of the Special Meeting.

 

ARTICLE VII:  DISSOLUTION

 

Section 1.0   Any member in good standing may propose to the Board of Directors that the Club be dissolved.  Upon approval of the Board of Directors, the Secretary shall notify all members in good standing, in writing, of the proposal to dissolve the Club at least 30 (thirty) days prior to the next Annual Meeting.  The notice shall include the time and place of the Annual Meeting.

1.1        At the next Annual Meeting the Board of Directors shall present the proposal to dissolve the Club, allow for discussion and call for a motion to dissolve the Club.   Approval of the motion to dissolve shall require at least a 3/4 (three-fourths) majority of the members in good standing.

1.2        In the event of approval, The Board of Directors shall satisfy any outstanding debts and arrange for transfer of the Club’s assets to another gem & mineral club in: 1) Cochise County;  2)  Arizona;  or 3)  another club in the Rocky Mountain Federation of Mineralogical Societies except as in Article VII, Section 1.3.

1.3        Should the corporation be dissolved or the charter be allowed to lapse without membership approval to dissolve, such remaining assets may be transferred to a legitimately re-organized and re-named corporation.

 

  ARTICLE VIII:  AMENDMENTS

 

Section 1.0   The President shall appoint a committee of not less than 5 (five) members in good standing to prepare and present to the Board any Amendment to the Club’s Constitution.   Upon approval of the Board, the Secretary shall distribute the proposed Amendment to all members in good standing including a notification of the time and place of the Annual Meeting where the Amendment will be presented to the membership for approval.

1.1  Approval of the Amendment shall require a ¾ majority of the members in good standing. 

 

 

 

 

President____________________________________  Date____________

 

Vice President_________________________________Date____________

 

Secretary_____________________________________Date____________

 

Treasurer_____________________________________Date____________

 

 

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