If you'd like to
organize a conference
in the cmc-corpora
series, please get in touch with the coordinating committee (CC)
. Send a short
application which covers the scientific part of the
event, as well as details
of the local organization – see hereafter – and a provisional budget.
Each conference is
organized by local organizers in cooperation with the CC. cmc-corpora conferences are announced via the cmc-corpora mailing list and the cmc-corpora Facebook page with a call for papers at least six
months in advance. Papers submitted for the conference are selected on the
basis of a double peer review organized via an online submission system (e.g., EasyChair, ConfTool) and with the help of a conference program committee (PC).
The PC includes members of the CC. The other members of the PC are chosen
cooperatively by the local organizers and the CC. The PC should comprise 10
people at minimum and – for continuity's sake – include people from the PC of
previous conferences. The reviewers should make sure that submissions represent
projects from different countries and on CMC in different languages. The
standard conference language is English.
organizers report to the CC early in advance about their plans for local
organization (venue, program structure, accommodation) and set up a conference
website which is interlinked with the cmc-corpora website (= this one). The CC is involved as a partner in general
aspects of planning the conference while the main responsibility for the overall
organization of the event is with the local organizers.
organization should take care of the following standards for hosting an
international conference in the humanities:
- The program should include keynote talks by
invited speakers (e.g.: one invited speaker from the local scientific
community and one or two speakers from abroad). The local organizers
should make sure that there's a funding for the travel and accommodation
costs of the invited speakers.
- The publication of conference proceedings is
encouraged (but not compulsory) to preserve the major outcomes of the
conference for the scientific community.
- Up-to-date technical equipment in the conference
venue (beamer, computer for presentation, enough room for the expected
number of participants).
- If different sessions in the conference are
scheduled for different rooms, it should be always clear for the
participants where to find the room of their choice, and participants
should have time to switch from one room to the other.
- Each session for the conference should have a
- A general conference fee should be avoided, if
- In the conference breaks, a coffee bar with at
least coffee, tea and non-alcoholic drinks should be provided. If there's
no option for getting the coffee bar funded by a third party, it is
acceptable to ask the participants to pay a lump sum for coffee bar &
refreshments which covers the expenses of the organizers.
- For lunch breaks, the local organizers make
suggestions where participants could go for lunch (or organize to have
lunch with the whole group). Participants pay the lunch by themselves
except that the local organizers have funding to invite them.
- The local organizers make sure that at least on
one day of the conference (or on the evening before the conference) there's
a conference dinner / social event.
- On the conference website, the local organizers
provide travel directions for the participants considering different means
- The program & schedule of the conference is
made available on the conference website as early in advance as possible.
The CC supports
the local organizers with:
- planning and announcing the conference,
- as members of the conference PC,
- with the general cmc-corpora website and Facebook page,
- with a documentation of the event on the website after
the event is over,
- with any other questions that the local
organizers may have.
Get in touch: contact @ cmc-corpora.org (without spaces)