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Virtual Meeting Spaces

I have been working with virtual meeting spaces for more than 10 years.  As the Lead Instructional Designer for the Adobe Connect project at Penn State, I had the opportunity to work with a wide variety of people on many different kinds of projects.  One of the most difficult concepts for people to understand about presenting in a virtual environment is that it takes planning, preparation, and lots of practice.  You aren't going to be a expert at delivering high quality Web events in half an hour.  This rubric helps to illustrate that point.  You start with no virtual meeting space experience and work your way up to being an experienced presenter.  

You can download a copy of this rubric by clicking the link at the bottom of the page.

Webinar and Virtual Conference Best Practices Rubric

 

Presenter

Level 1 – beginner, little or no experience, expects webinars to be exactly the same as f-2-f presentations

Level 2 – intermediate, some experience, recognizes differences between Webinars and f-2-f presentations, may be able to multitask

Level 3 – advanced, has presented in a number of webinars, knows the tools available for use and how to use them, is able to multitask, interacts with participants

Delivery

     Was well prepared

     Was knowledgeable

     Stayed on topic

     Stayed within the time allotted

     Spoke clearly

     Was easy to hear and understand (unrelated to technology problems)

 

     Was well prepared

     Was knowledgeable

     Was enthusiastic about the topic(s)

     Summarized the main points

     Stayed on topic

     Stayed within the time allotted

     Spoke clearly

     Was easy to hear and understand (unrelated to technology problems)

 

     Was well prepared

     Was knowledgeable

     Was enthusiastic about the topic(s)

     Energized the presentation

     Made smooth transitions between topics

     Summarized the main points

     Stayed on topic

     Stayed within the time allotted

     Spoke clearly

     Was easy to hear and understand (unrelated to technology problems)

     Used his or her voice to add interest to the presentation by varying the pitch, speed, and volume

     Coped well with unexpected issues and problems

 

Engagement

     Spoke in a conversational tone, not as if reading from a script or bulleted list

     Acknowledged participant contributions to chat and Q&A

     Provided activities that helped participants feel connected and included

 

     Spoke in a conversational tone, not as if reading from a script or bulleted list

     Was aware of verbal tics (e.g., “you know,” “um,” “OK”) and made a conscious effort to avoid them

     Acknowledged participant contributions to chat and Q&A

     Provided activities that helped participants feel connected and included

     Discussed poll results as part of the presentation

     Discussed responses to discussion questions as part of the presentation

 

     Spoke in a conversational tone, not as if reading from a script or bulleted list

     Speech was smooth and confident and void of verbal tics

     Acknowledged participant contributions to chat and Q&A

     Provided activities that helped participants feel connected and included

     Discussed poll results as part of the presentation

     Discussed responses to discussion questions as part of the presentation

     Monitored chat and Q&A and interacted with participants

     Addressed questions from participants and worked responses into the presentation

     Responded to participants by name

 

 

 

 

 

Content

     Was useful to the needs of the participants

     Was timely

     Was unbiased

     Was well organized

     Was interesting

     A handout with relevant information was provided prior to the Webinar

     An agenda was presented at the beginning of the Webinar to help  participants organize their learning

     Was useful to the needs of the participants

     Was timely

     Was unbiased

     Was well organized

     Transitions between topics were smooth

     Was interesting

     Was easy to understand

     Made sense

     Was complete and correct

     A handout with relevant information was provided prior to the Webinar

     An agenda was presented at the beginning of the Webinar to help  participants organize their learning

     Pre-work assignment was provided to help participants prepare for the Webinar

     Pre-work assignment was incorporated into the presentation

     Post-work assignment was suggested to help participants apply what they learned

     Was useful to the needs of the participants

     Was timely

     Was unbiased

     Was well organized

     Transitions between topics were smooth

     Was interesting

     Was easy to understand

     Made sense

     Was complete and correct

     The amount of content was appropriate for the audience and the time allotted

     A handout with relevant information was provided prior to the Webinar

     An agenda was presented at the beginning of the Webinar to help  participants organize their learning

     Pre-work assignment was provided to help participants prepare for the Webinar

     Pre-work assignment was incorporated into the presentation

     Post-work assignment was suggested to help participants apply what they learned

Props

 

 

 

Visuals

     PowerPoint slides and graphics were visually pleasing

     Graphics were easy to view/read and understand

     Text was easy to read

     PowerPoint slides and graphics were visually pleasing

     Graphics were easy to view/read and understand

     Graphics were appropriate for the topic and audience

     Graphics added value

     Text was easy to read

     PowerPoint slides and graphics were visually pleasing

     Graphics were easy to view/read and understand

     Graphics were appropriate for the topic and audience

     Graphics added value

     Text was easy to read

     There was enough variety and interest in the visuals to hold participants’ interest

Multimedia

     Use of audio and video was appropriate for the topic and audience

     Use of audio and video took into account technical limitations participants might have

     Use of audio and video took into account technical limitations of the delivery platform

     Audio and video clips added value

     Use of audio and video was appropriate for the topic and audience

     Use of audio and video took into account technical limitations participants might have

     Use of audio and video took into account technical limitations of the delivery platform

     Audio and video clips added value

     Use of audio and video was appropriate for the topic and audience

     Use of audio and video took into account technical limitations participants might have

     Use of audio and video took into account technical limitations of the delivery platform

     Audio and video clips added value

Activities

     Were relevant

     Were easy for participants to complete

     Helped with comprehension and retention

     Added value

     Were relevant

     Were easy for participants to complete

     Helped with comprehension and retention

     Added value

     Outcomes were incorporated into the presentation

     Made good use of the tools available in the meeting room

     Enough time was allotted to complete activities

   Were relevant

   Were easy for participants to complete

   Helped with comprehension and retention

   Added value

   Outcomes were incorporated into the presentation

   Made good use of the tools available in the meeting room

   Held participants’ attention

   Were unique and creative

   Enough time was allotted to complete activities

   Took into account technology limitations participants might have

Use of Meeting Room Tools

     Made rudimentary use of meeting room tools

     Used a variety of tools

     Use of tools added value to the presentation

       

     Used a variety of meeting room tools

     Use of tools was fluid and didn’t interrupt the flow of the presentation

     Use of tools added value to the presentation

     Use of tools aided understanding of content and concepts          

     Used a variety of meeting room tools

     Used tools creatively

     Use of tools was fluid and didn’t interrupt the flow of the presentation

     Use of tools added value to the presentation

     Use of tools aided understanding of content and concepts      

 Copyright 2013 Yvonne Clark and Peg Shuffstall  Creative Commons License -- you are free to use and revise this rubric with attribution given to Yvonne Clark.

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Yvonne Clark,
Dec 5, 2013, 7:12 AM
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