Parliamentary law is an orderly set of rules for conducting meetings of organized groups for the purpose of accomplishing their goals fairly.
Principles of parliamentary law are:
A parliamentarian can assist the president when questions of procedure arise. If a parliamentarian is not appointed and ratified, the president should appoint one (pro tem) for each meeting to assist the president in conducting an orderly meeting.
Each PTA in California is governed by bylaws based on the standard developed by the state organization. Bylaws may never be suspended but may be amended following procedures set by the California State PTA.
The name of the association; articles and purpose of the organization; basic policies; qualifications for membership; rules for officers, executive board, meetings, committees and running the PTA.
The bylaws are adopted by members of the organization.
Bylaws should be reviewed each year to determine if any changes need to be made. At least once every three years, the bylaws should be transferred to the most recent edition of the standard bylaws from the California State PTA.
Bylaws can be ordered from the California State PTA’s List of PTA Materials. Many district PTAs keep a supply of standard unit and council bylaws for purchase.
Out of council unit parliamentarians submit two (2) copies of bylaws and four (4) signature pages directly to the district PTA. These steps also apply to councils; use most current edition of Council Bylaws.
The master copies of the bylaws are kept by the president, secretary and parliamentarian. Additional copies of the bylaws are made for the procedure books of each member of the executive board, including the principal and teacher representative. The bylaws are to be available for any member to read.
The standing rules direct the administration of the organization. They are more flexible than bylaws and are adopted by the membership as a need arises. Standing rules are procedural rather than parliamentary.
Requirements set by the National PTA and California State PTA are included in each set of bylaws marked with a triple star (***). Requirements set by California Corporate Code are marked with a double star (**). These marked articles and sections cannot be changed or altered in any way and must remain in all bylaws. All such items are automatically included in all bylaws after adoption at the state convention.
Some of the basic information such as number of officers is still effective, however, once the California State PTA has adopted a change for the standard bylaws for local PTA/PTSAs, it is effective for all PTA/PTSAs whether the printed copy being used by your PTA includes that change or not. Amendments adopted by the California State PTA at the annual convention become effective for all PTA/PTSAs. It is strongly recommend that PTA bylaws be reviewed annually with an update to the most current edition of the standard bylaws at least every two years. Refer to Robert’s Rules of Order Newly Revised, latest edition, for additional information.