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Team Formation Guidelines

The registration committee is comprised of 9 individuals, including the Registrar and each of the Sub-Group Representatives.  The Vice President serves as an ex-officio member, available for consultation and participation as needed.  The Registrar chairs the committee and leads the team formation meeting.

Registration information for players and coaches is provided to each sub-group representative on a weekly basis once registration opens until the registration deadline.  Each representative is responsible for using this data to follow-up on individual registrations, coaching registrations and determine how many teams they will have in each age group, to include head and assistant coaches for each of these teams.  

At the team formation meeting, the committee reviews the number of teams to be formed, the need for any combined sub-group teams, and coaching candidates for each team to include assistant coaches.  Players are assigned to team rosters at this meeting.
The registration committee follows the KYSA team formation guidelines, with deviations only made where the committee concurs that it is in the best interest of the players.
  1. Please review the U06 Rec Program for U06 team formation information
  2. The Club forms teams on a modified geographic basis for U08-U18 teams, using the sub-group schools to form the player pools from which teams will be formed.
  3. Players are rostered to a team in the age grouping based on their age as of August 1st of a seasonal year (fall/spring).  An age-group chart for the current seasonal year is included on the registration page.
  4. The number of teams formed in an age group and gender is determined by the number of players registered at the time of the team formation meeting.
  5. The son/daughter of the Head Coach and one Assistant Coach may be rostered together, if they have submitted an online registration form by the registration deadline, and are considered protected players.
  6. State team formation rules are followed which include ensuring that no more than two-thirds (2/3) of the players assigned to a team have the same birthyear. (Birth year is determined by the player's age as of August 1 of the seasonal year).
  7. Players that were on the same team in the previous season and continue in the same age group will be rostered together, provided they register by the registration deadline date.
  8. Siblings of the same gender and same age group will be placed on the same team, unless a parent specifically requests otherwise on the registration form.
  9. Requests to play up may be granted based on child's birthdate and grade level. Players requesting to play up shall not preclude a player in theira  age group from being placed on a team.
  10. Unprotected players and new players, will be randomly drawn to the team from their area.