Minutes

 


MINUTES OF ANNUAL GENERAL MEETING OF FRIENDS OF CALOUNDRA LIGHTHOUSES INCORP- AT CALOUNDRA LIGHTHOUSE WEDNESDAY 8TH FEBUARY 2012    5 30 - 6 16PM.
 
ATTENDANCE:- 17 Members.
* Donnalea Ryan, John Ryan, Anne Wensley, John Groves, Roger Todd, Wayne Reid, Geoff Mayhew, Barrie Ward, Trevor Hamey, Bill McClintock, M. Graham, J. Graham, Joe Diensthuber, P. Keane, Ted Keane,  Matt Snowden, Anne Winterflood, Ken Winterflood.
 
APOLOGIES:- NIL.
 
MINUTES:- minutes of previous A.G.M were read and accepted.
 
PRESIDENTS REPORT:- Roger Todd gave a brief report since our last A.G.M - recorded on our website.
*MAIN POINTS:- 1st working bee removed 15kg of rust
*The building has been re-classified,
*Certifiers have outlined modifications necessary for safety and working bees, mostly completed except for emergeny lighting,
*www.sunshineplaces.com,
*Visitors to the lighthouses,
*Council maintenance of the 1896 lighthouse,
*Keep Australia beautiful involvement.
 
TREASURERS REPORT:- Credit balance $13,214.11.
*The treasurer moved the adoption of his report- carried.
 
ELECTION OF OFFICE BEARERS:-
*The president vacated the chair and member Bill McClintock called for nominations for the positions of:
PRESIDENT:- Trevor Hamey, nominated by Anne Wensley &seconded by Donnalea Ryan - accepted & carried.
VICE PRESIDENT:- Bill McClintock, nominated by Wayne Reid & seconded by Geoff Mayhew - accepted &carried.
SECRETARY:- Anne Wensley, nominated by Donnalea Ryan & seconded by Trevor Hamey - accepted & carried.
TREASURER:- Donnalea Ryan, nominated by Anne Wensley & seconded by Wayne Reid - accepted & carried.
MAINTENANCE CO-ORDINATOR:-Barrie Ward, nominated by Donnalea Ryan & seconded by John Ryan - accepted & carried.
MEMBERSHIP CO-ORDINATOR:- Geoff Mayhew, nominated by Wayne Reid & seconded by John Ryan - accepted & carried.
GUIDES TRAINER:- Wayne Reid, nominated by Donnalea Ryan & seconded by Roger Todd - accepted & carried.
HON. ARCHITECT & PROMOTIONS OFFICER:- Roger Todd, nominated by Trevor Hamey & seconed by  Donnalea Ryan - accepted & carried.
HISTORICAL RESEARCH & PUBLICATIONS:- John Groves, nominated by Trevor Hamey & seconded by Geoff Mayhew - accepted & carried.
 
MEETING CLOSED AT 6.16PM.
 

MINUTES OF THE GENERAL MEETING OF FRIENDS OF CALOUDRA LIGHTHOUSES INCORP. ON FEBUARY 8TH 2012 AT THE LIGHTHOUSE FROM 6 30PM TO 7 15PM.
 
 
 
ATTENDANCE:- 17 Members.
 
APOLOGIES:- NIL.
 
MINUTES:- Minutes of meeting 7th December 2011 read & accepted Roger Todd / Donnalea Ryan - carried.
 
BUSINESS FROM MINUTES:-
*RECLASSIFICATION OF BUILDING:- Rogr Todd explained that the 1968 lighthouse is to be reclassified to a class 9B building & the excemtion certificate was still with Council. Building certifier - John Dunne.
*1896 LIGHTHOUSE:- This building was moved back to its original position in 1999 by Caloundra Rotary. Council agreed to maintain this Heritage building. At present $4,000 has  been allocated for this. Adrian Just is the consultant architect for Council on this issue.
*MATT SNOWDEN UHF RADIO REPEATER:- At present, we already have radio facilities for the Ambulance & the Surf Life Saving. Matt Snowden put a proposal to the meeting to use the facility for UHF channel 4 for the community radio reception as a repeater. If we decide to support this idea, we would receive rental as income (at a negotiated amount) approximatly $200 towards 240V power use and free advertising on VHT04 every 18 minutes. This channel would also be able to be used in community emergrncies. An antenna would need to go on the roof. It was moved Ted Keane & Geoff Mayhew that the issue be placed in the hands of the sub committee & Roger Todd to consider while discussing Council lease.-carried.
*OUR WEBSITE:- Our website at present is very long & extremely difficult for the general public to access. Donnalea has a quote from Mick Popp
(mickpopp@gmail.com) a full setup price of $300 and our own Domain name for $29 for 2 years and then an annual $66 per year there after to maintain the website. Mick has assured Donnalea that there will be unlimited space for uploading and downloding for no extra charge & she has access to his numbers with 24 hour support at no charge for help with difficulties. He requires %50 deposit and %50 on completion.Mick Popp, Webworld Marketing. Roger & Donnalea agreed to discuss this www.caloundralighthouses.org.au or .com.au. Roger thinks it may be possible to have a link on sunshinecoastplaces.com for a cheaper price. It was moved Wayne Reid & Anne Wensley that Donnalea & Roger resolve this report back to our next meeting - carried.
*SUNSHINECOASTPLACES.COM:-Roger reported that Meridith Walker, an architect with Heritage credentials is helping with this website. It is our aim to influence Council's planning process. Thr project will be concluded in 2 months and Roger will report back. No one has been paid yet from the Council grant, we were given $4,300 to our group.
*REPORTS:
TREASURERS REPORT:- Credit Balance is at $13,214.11 (includes Post WW2 grant $7500 from Council, operations costs from Council$4300). The treasurer moved the adoption of the report - carried.
*MAINTENANCE REPORT:- Emergency lighting - Gillette Electrical are looking at this. We are hoping the company will give this to us as a donation.(if not may get funds from $4300 grant from Council).
 
GENERAL BUSSINESS:
 
*LICENCE FROM COUNCIL:- It was agreed there would be a special executive meeting to examine this carefully. Roger Todd and Ted Keane are also interested in attending. Report to next meeting.
*INSURANCE:- Geoff Mayhew agreed to contact his Aeon Insurance contact to advise us about Building Insurance (Heritage Building) as well as public Liability Insurance.
*FLAGPOLE:- The flagpole has been repaired with all rust removed and repainted and Mark McArdle MLA for Caloundra has given us an Australian Queensland flag.
 
MEETING CLOSED AT 7 15PM.
NEXT MEETING WEDNESDAY 14TH MARCH 5 30 PM PLEASE BRING A PLATE OF FOOD.
EXECUTIVE MEETING TO DISCUSS LEASE/LICENCE FROM COUNCIL TO BE SET.
 

MINUTES COUNCIL MEETING 18TH JANUARY 2012 FRIENDS OF THE LIGHTHOUSES 2pm -3pm

 
Special Meeting to Discuss Licence.............
 
PRESENT: R Todd, W Reid, B Ward, J Groves, A Wensley, B Mc Clintock, T Hamey.
APOLOGIES: Donnalea & John Ryan.
GUESTS: From Sunshine Coast Regional Council Community Leasing Section -Lisa Bishop - Community Leasing Oficer & Noreen Blackley Community Leasing Officer...
3 YEAR LICENCE FROM COUNCIL TO F.O.C.L
*Lisa & Noreen presented the new licence agreement to take effect from 1st Febuary 2012 for 3 years. Discussion followed as to what we wanted to change on the lease..
* BUILDING ONLY FOOTPRINT:
We resolved that we did not want the resposibility of the grounds. Councils parks & Garden mow it at present and will continue to do so.
Tthe land is in 2 lots - 1 part owned by the Department of Transport (State) and the other owned by the Council.
It was resolved that if we could apply to Council for an Event Permit, which is to community groups.
Bill McClintock and Trevor Hamey informed Noreen & Lisa that they have an arrangement with Council to deal with the Grafitti.
*CHARGES F.O.C.L WILL NEED TO COVER WHEN LICENCE IS SIGNED.........
1. Rental $152.00 per year (including GST)
2.Annual Fire Level.....Excempt?
3.Services                            eg: Electricity, Water, Sewerage (Unity Water)
*MAINTENANCE OF THE LIGHTHOUSES.

This is managed by building and facility services branch of Council at present & Licence to be amended to state that Council will cover capital works to the cost of $40,000.00.
Major works on the Lighthouses would not be the responsibility of Council or Freinds Of The Lighthouses.
Cathy Howard from councils Property Branch will deal with the specifics. The Lighthouses is State Goverment (Department of Transport) Leasesd to SCR Council licensed to us.
It needs to be reclassified as a Public Building Class 9B.
 
*GRANTS FOR OPERATION COSTS.
There are 2 major & 4 minorCouncil grants availalble every year to help groups cover operation costs.
The next one closes 12th of March.
 
*PHOTOGRAPHS - TAKE OVER LICENCE:
Roger has taken photos for DERM (Departmentt 0f Enviromentol & Resource Management) and these photos will be attayched to our licence to register the state of the facility when we take over the Lease.
 
*COMMUNITY USE OF THE LIGHTHOUSES:
At present Surf Lifesaving & Ambulance use the building as tenants. Ambulance will be moving out soon.
There is discussion of a UHF radio enthusiast using the facility also.
Noreen suggested that we have a formal agreement with them which would include:
1. a monthly/quarterly fee.
2. take out there own insurance.
3. hours of use.
4. keys.
In view of the fact that the top level of the 1968 lighthouse is badly rusted we erect a sign.
 
THIS IS CLOSED UNSAFE at the base of the stairs leading up to the top level and that we write a letter to Surf Lifesaving to inform them of this.
 
*INSURANCE FOR FRIENDS OF THE LIGHTHOUSES:
Noreen suggested we try Aeon Insurance for our policy(ies). Public Liability, Contents?
 
MEETING CLOSED AT 3 PM...

MINUTES: 7
th DECEMBER 2011
FRIENDS OF CALOUNDRA LIGHTHOUSES 5 30PM TO 7 30PM
 
PRESENT:Roger Todd, Barrie Ward, Wayne Reed, John Groves, Anne Wensley, Donnalea Ryan, John Ryan, Leyton Ryan.
APOLOGIES:Trevor Hamey, Bill McClintock, G Mayhew.
MINUTES:of previous meeting read and accepted
BUSINESS FROM MINUTES 5/10/2011.
 
*TIDY TOWNS: Australian judges visited the lighthouse to speak about Caloundras heritage and culture.
*PUBLIC LIABILITY: Quote $1,200.00 a year - proposal only.
*FUND RAISING: Donation box to be made.
*EXEMPTION CERTIFICATE: Roger yet to do this which is necessary of QLD Heritage Listing and the lease through the Department Enviroment & Resource Management (DERM).
*MEMBERSHIP: 4 new members joined this month.
 
REPORTS:
 
*TREASURER: Credit balance $13,648.73 (2 council grants plus residual) Signatures are Roger Todd, John Groves, Wayne Reid.
*MAINTENANCE: Barrie reported welding and graffiti removal done. Working bees held every 2 weeks approx 4 to 6 members help. Frequently the public is interested and sometimes join as members.
*TASKS YET TO DO: *Non slip paint on the stairs ( donnalea and John Ryan will do), *Toilet window. *Security lighting. * Emergency lighting. *Anti grafiti  paint, *Tasks completed in last months are *Gate at the top of staircase, * perspex sheets on upper stair at railing, *Whirley bird in generator room, *Balustraded welded.
 
GENERAL BUSINESS:
 
*EMERGENCY LIGHTING: Roger to check with Adrian Just, consultant architect ( to SCR council) about requirements.
*RUSTED PIPE: As water pipe and meter is galvaniized, it is suspected it may be rusted. John Ryan agreed to dig down and check the situation.
*GUIDES: Wayne, Barrie, Roger and Trevor have been trained to conduct visitors through the lighthouse, with more to be trained.
*1896 LIGHTHOUSE: Council will be painting this lighthouse and it was agreed to ask if they could use the cherry picker used for painting to fix the metal balustrades on the outside of the building. Roger understands that there will be $4,000.00 left over after the painting and he will ask Adrian Just (consultant Architect) if this is possible.
*UHF RADIO: Matt snowden has asked if he (Channel 4) can use the bottom floor for a radio repeaterfor his uhr radio. As conserving a building includes keeping it useful it was decided we would agree to this on the condition that he pay his costs and collect the key from Trevor Hamey as needed. We also have the ambulance and lifesavers repeater stations in the lighthouse.
*WEBSITE: Donnalea Ryan to investigate this and report back.
*SUNSHINE COAST PLACES: Roger has reported that this grant runs out at the end of March 2012. A website focusing on post world war homes in Moffat Beach has been set up by Roger Todd, Merideth Walker and Adam Maurer. Roger has been given permission to use the 1940, 1958 and 1967 aerial photos owned by Department Enviromental & Resource Management. Roger stated that Gabriel Poole and John Mainwaring were important late 20th cent architects with examples of their work on the Sunshine Coast-to explore this later. Members were encouraged to take photos and collect stories and these could be added to the website at a later date.
*AGM 8/2/2012: Positions were discussed. Anne agreed to phone members to get agreement on willingness to fill positions at the next A G M.
 
Meeting closed at 7 30 pm.
Next meeting 8/2/2012 at 5 30pm. Please bring a plate for meal to share.

 


















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