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Constitution


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BURNHAM BEECHES RADIO CLUB CONSTITUTION

The Club shall be known as Burnham Beeches Radio Club or the BBRC in abbreviated form.

The aims of the club shall be to further the interests of its members in all aspects of Amateur radio and directly associated activities.

Membership.

Membership shall be open, subject to the discretion of the committee, to all persons interested in the aims of the club in the following categories:
a) Full Member.
b) Student Member. A student being someone in full time education.
c) Senior Citizen Member.
d) Family Membership.
e) Associate Member.
f) Visitor. Visitors are those who attends three times or less in one
membership year who is not an invited guest from another club.

In b and c above subscriptions shall usually be at half the normal rate.
In d above family means Co habitors or father and son etc at the discretion
of the committee - the subscription shall be one family member only at full subscription (i.e. that being equivalent to Full Membership) and half the normal rate to cover any number of additional named family members.

In e above Associate Membership is a category of membership in which the individual

(i) will not be allowed membership of the club as an Associate Member for a second consecutive year, and
(ii) will only be allowed to change his or her membership status for the duration of their membership as Associate Member at the discretion of the Committee

A Committee Member may at their discretion grant an individual Associate Membership of the club free of charge and must notify the Committee at the earliest opportunity the name and address and contact particulars of the individual concerned.

Subscriptions.

a) The annual subscription for membership shall be set by the committee.
b) All subscriptions shall be due and payable at the beginning of January.
Members in arrears have no voting rights.
c) A member shall have deemed to have resigned from the club if, by the
first meeting in March subscriptions have not been paid.
d) The committee shall have the right to waive or reduce subscriptions in
special circumstances for a period not exceeding one year.

Finance.

All money received by the club shall be promptly deposited in the clubs bank account. Withdrawals require the signature of the Treasurer or Chair and one other nominated officer of the club.

Committee.

The clubs affairs shall be administered by a committee elected at the Annual General Meeting. The committee, in whom the clubs property shall be vested, shall consist of:
a) Chair who will preside at all meetings at which he/she is present. No member may hold this position for more than three consecutive years. He/she may be re-elected after a break of one year.
b) A Secretary who will take minutes of all meetings of the committee, and at EGM's and the AGM.
c) A Treasurer, who will be responsible for:
i) keeping the clubs accounts.
ii) advising the committee on all financial matters.
iii) preparing the accounts for audit by the committee and/or others and presenting them at the AGM.
d) Two Ordinary Members.
e) Co-opted members who do not have voting rights on the committee.

Committee Standing Orders.

a) The quorum for the committee shall be three members. In the absence of a quorum, business may be dealt with but any decisions taken only become valid after ratification at the next meeting at which a quorum exists.
b) Committee meetings may be called by the Chair, the Secretary or any three full members of the committee.
c) The Chair may vote. In the event of a tie, he has a second casting vote.

Annual General meeting.

a) The AGM will be held at the first meeting in March each year. At least 21 days notice shall be given either by letter or in the club's magazine.
b) The quorum for the meeting shall be 51% of those members who have full voting rights.
c) The agenda of the meeting shall be:
i) Apologies for absence.
ii) Minutes of previous AGM.
iii) Chairs report.
iv) Secretary's report.
v) Treasurer's report.
vi) Election of the new officers.
vii) Election of auditors.
viii) A.O.B.
d) items i to v shall be chaired by outgoing Chair. Item vi by an elected Chair. All other business by the newly elected Chair.
e) Nominations for committee shall only be valid if confirmed by the nominee at the meeting or previously in writing.
f) Items for inclusion in AOB to be notified in writing by the last meeting in February to the secretary.
g) Voting rights. Membership categories Full, Student and Senior Citizens as defined respectively in (a), (b) and (c) of Membership shall have one vote for each member. Membership category Family Members as defined in (d) of Membership shall have one vote for each member present up to a maximum of 2 votes per family. Only those members holding Full, Student, Senior Citizen or Family Membership as defined respectively in (a), (b), (c) and (d) of Membership and who are present are entitled to vote at the AGM.

Extraordinary General Meeting.

a) EGM may be called by the committee or not less than seven members of the club. The date of the meeting being the earliest convenient as decided by the committee. At least 28 days notice in writing or in the clubs magazine must be give by the secretary.
b) The quorum for the meeting shall be 51% of those members who have full voting rights.
c) Voting rights. Membership categories Full, Student and Senior Citizens as defined respectively in (a), (b) and (c) of Membership shall have one vote for each member. Membership category Family Members as defined in (d) of Membership shall have one vote for each member present up to a maximum of 2 votes per family. Only those members holding Full, Student, Senior Citizen or Family Membership as defined respectively in (a), (b), (c) and (d) of Membership and who are present are entitled to vote at the AGM.

Amendments to the Constitution.

The constitution may be amended only at an EGM called for that purpose.

Winding up the Club.

a) The decision to wind up the club may only be taken at an EGM, having given written notice to all paid up members of this intent.
b) In the absence of a quorum at such a meeting, a motion signed by 7 members shall constitute the same decision.
c) The funds of the club after sale of all assets and the payment of all outstanding debts, be deposited with the Radio Society of Great Britain, to be used for Amateur Radio in the Bucks and Berkshire area.

Dave Chislett G4XDU. President BBRC 1st March 2004