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Leadership Job Descriptions


Cubmaster
 

Everything that the Cubmaster does is aimed at helping the individual boy.

Qualifications: Is at least 21 years old and is registered as an adult leader of the BSA. Should be a leader who is able to communicate well with adults as well as boys. Should be able to delegate responsibilities and set a good example through behavior, attitude, and uniform. Preferably a member of the chartered organization.

Responsibilities: The Cubmaster's responsibilities are to:

  • Complete Cubmaster Fast Start training and leader position-specific training. Attend monthly roundtables.
  • Plan and help carry out the Cub Scout program in the pack according to the policies of the BSA. This includes leading the monthly pack meeting, with the help of other leaders.
  • With the pack committee, develop and execute a year-round recruitment plan for recruiting boys into Cub Scouting.
  • Know about and use the appropriate and available literature, including the Den & Pack Meeting Resource Guide, the Webelos Leader Guide, and this resource.
  • See that the pack program, leaders, and Cub Scouts positively reflect the interests and objectives of the chartered organization and the BSA.
  • Work with the pack committee on program ideas, selecting and recruiting adult leaders, and establishing a budget plan.
  • Guide and support den leaders. See that they receive the required training for their positions.
  • Help organize and encourage graduation into a Boy Scout troop by establishing and maintaining good relationships with Boy Scout troops.
  • Maintain good relationships with parents and guardians. Seek their support and include them in activities.
  • See that Cub Scouts receive a quality, year-round program filled with fun and activities that qualify the dens and pack for the National Summertime Pack Award.
  • See that the responsibilities specified for the assistant Cubmaster are carried out.
  • Help the pack committee chair conduct the annual pack program planning conference and the monthly pack leaders’ meetings.
  • Work as a team with the pack committee chair to cultivate, educate, and motivate all pack leaders and parents or guardians in Cub Scouting.
  • Take part in the charter review meeting and annual charter presentation ceremony.
  • Request den chiefs for all Cub Scout dens and, after selection, see that they are trained. Recognize the den chiefs at pack meetings.
  • Conduct impressive advancement, recognition, and graduation ceremonies. For Webelos ceremonies, involve Scoutmasters and other Boy Scout leaders.
  • Meet with the unit commissioner, Webelos den leader, and Scoutmaster to establish plans for the Webelos Scouts’ transition to Boy Scouting.
  • Encourage high advancement standards from all Cub Scouts.
  • Help bring families together at joint activities for Webelos dens (or packs) and Boy Scout troops.
  • Support the policies of the BSA.
 

Assistant Cubmaster
  

The Cubmaster has a big role. Having assistant Cubmasters allows him or her to share responsibilities. Every pack should have at least one assistant Cubmaster, but most packs have two or three.

Qualifications: Is at least 18 years old. At least one assistant Cubmaster should be able to replace the Cubmaster’s position in case of an emergency. If a pack has only one assistant Cubmaster, he or she must be at least 21 years old. In packs with more than one assistant Cubmaster, one must be at least 21 and the additional one may be at least age 18. The assistant Cubmaster is recommended by the Cubmaster, approved by the pack committee and chartered organization, and registered as an adult leader of the BSA.

Responsibilities: An assistant Cubmaster’s responsibilities (as designated by the Cubmaster) are to:

  • Help the Cubmaster as needed. Be ready to fill in for the Cubmaster, if necessary.
  • Complete Cubmaster Fast Start training and position-specific Basic Leader Training. Attend monthly roundtables.
  • Participate in pack meetings.
  • Supervise den chiefs and see that they are trained.
  • Conduct the monthly den chief planning meeting for all den leaders, assistant den leaders, and den chiefs to plan and coordinate weekly den meetings and pack meeting participation.
  • Work with neighborhood troops that supply den chiefs and into which Webelos Scouts may graduate.
  • Along with the pack committee, develop and promote an ongoing plan for recruiting new boys.
  • Along with the Cubmaster and pack committee, assist with pack reregistration.
  • Help with pack activities, such as dinners, derbies, bike safety workshops, and service projects.
  • Along with the pack committee, coordinate outings to see that the pack and dens qualify for the National Summertime Pack Award.
  • Participate in the annual pack program planning conference and pack leaders’ meetings.
  • Support the policies of the BSA.
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Pack Committee Chair
 

The pack committee chair leads the pack committee and thus is responsible for the administration, oversight, and support of the pack program. The pack committee chair’s role is to:

  • Maintain a close relationship with the chartered organization representative and the chartered organization to cultivate harmonious relations and maintain communications.
  • Confer with the Cubmaster on policy matters relating to Cub Scouting and the chartered organization.
  • Supervise pack committee operation by
    • Calling and presiding at pack leaders' meetings.
    • Assigning duties to committee members.
    • Planning for pack charter review, roundup, and reregistration.
    • Approving bills before payment by the pack treasurer.
  • Conduct the annual pack program planning conference and pack leaders’ meetings.
  • Ask the committee to assist with recommendations for Cubmaster, assistant Cubmasters, and den leaders, as needed.
  • Recognize the need for more dens, and see that they are formed as needed.
  • Work with the chartered organization representative to provide adequate and safe facilities for pack meetings.
  • Cooperate with the Cubmaster on council-approved money-earning projects so the pack can earn money for materials and equipment.
  • If the Cubmaster is unable to serve, assume active direction of the pack until a successor is recruited and registered.
  • Appoint a committee member or other registered adult to be responsible for Youth Protection training.
  • Develop and maintain strong pack-troop relationships, and work closely with the unit commissioner and other pack and troop leaders in bringing about a smooth transition of Webelos Scouts into the troop.
  • Support the policies of the BSA.
 
 

Pack Trainer

The Pack Trainer is responsible for:
  • Conducting orientation of new families and pack leaders
  • Encouraging pack leaders to attend Cub Scout Leader Basic Training, which includes New Leader Essentials and Cub Scout Leader Specific Training
  • Helping with Unit Leadership Enhancements during pack leaders' meetings
  • Conducting other training as designated by the district and/or council
  • Encouraging pack leaders to attend ongoing training such as Youth Protection training, roundtable, pow wow, BALOO, Outdoor Leader Skills for Webelos Leaders, and Wood Badge
  • Remaining current with training material and program updates
  • Keeping track of pack training records
  • Encouraging den chiefs to attend Den Chief Training



Secretary

The secretary ensures proper records are kept within the pack. Specifically, the secretary will:


  • Keep informed of all Cub Scouting literature, materials, records, and forms to help leaders function effectively. Help new den leaders access needed tools.
  • Acquaint den leaders with the contents of the Pack Record Book so that they will know how to supply the information that should be recorded there.
  • Maintain up-to-date information on membership, leadership, attendance, and advancement in the Pack Record Book or special software.
  • Maintain an inventory of pack property.
  • Handle correspondence for the pack. This may include writing letters of appreciation and requests for reservations, or ordering supplies through the local council service center.
  • Keep notes on business conducted at pack leaders’ meetings. Record only key items such as things needing follow-up or items for the history of the pack.
  • Notify leaders of pack leaders’ meetings and other activities.
  • Provide den leaders with records and forms for meetings.


Treasurer

The treasurer ensures the pack’s finances are sound. Specifically, the treasurer will:

  • Help the pack committee and Cubmaster establish a sound financial program for the pack with a pack budget plan.
  • Open or maintain a bank account in the pack’s name and arrange for all transactions to be signed by any two of the following: Cubmaster, pack committee chair, secretary, or treasurer.
  • Approve all budget expenditures. Check all disbursements against budget allowances, and pay bills by check. The pack committee chair should approve bills before payment.
  • Keep up-to-date financial records. Enter all income and expenditures under the proper budget item in the finance section of the Pack Record Book. Credit each Cub Scout with payment of dues.
  • Make regular monthly reports on the pack’s financial condition  to the pack committee at the pack leaders’ meeting, and report to the chartered organization as often as desirable on the financial condition of the pack.
  • Provide petty cash needed by leaders. Keep a record of expenditures.
  • Guide the pack in conducting council-approved pack money-earning projects.
 
Advancement Chair

The advancement chair helps boys move through the ranks of Cub Scouting and transition into a Boy Scout troop. The advancement chair will:

  • Have a working knowledge of the Cub Scout advancement plan.
  • Help plan and conduct induction and advancement recognition ceremonies, coordinating as needed with the Webelos den leader or Scoutmaster.
  • Educate parents, guardians, and pack committee members in ways to stimulate Cub Scout advancement.
  • Promote the use of Cub Scout den advancement charts and other tools to recognize and record advancement in the den.
  • Collect den advancement reports at pack leaders’ meetings for use when ordering badges and insignia from the local council service center.
  • Promote Boys' Life magazine as an aid to advancement.
  • Help build or obtain advancement equipment for use in making advancement ceremonies more effective.
  • Promote the wearing and proper use of uniform and insignia



Outdoor Activity Chair

This position helps the boys develop a love for the outdoors. Specifically, the outdoor activity chair will:
  • Help the Cubmaster plan and arrange for outdoor activities.
  • Arrange for property, fire, and tour permits when required.
  • Arrange for safe transportation when needed.
  • Plan first aid for emergencies.
  • Help Webelos den leaders plan overnight campouts. Help arrange for equipment as needed.
  • Arrange for Safe Swim Defense implementation for all outings involving swimming.
  • Plan outings to help pack and dens qualify for the National Summertime Pack Award.
  • Help inform parents and guardians about opportunities for family camping. Ensure that at least one adult has completed Basic Adult Leader Outdoor Orientation (BALOO) before any pack campout.
  • Help promote day camp and resident camp opportunities.
  • Be aware of BSA health and safety requirements, and see that they are implemented.
  • Know and carry out BSA outdoor program policy related to Cub Scouting. Review all activities to ensure that unit leaders comply with BSA policies in the Guide to Safe Scouting.


Pack Public Relations Chair
 
This position keeps pack activities visible to the public, as well as to the families of the pack. Specifically, this person will:
  • Identify and promote pack service projects in the chartered organization, school, and community.
  • Promote family participation in all pack events.
  • Urge pack participation in appropriate programs of the chartered organization. Suggest ways of showing interest in the chartered organization’s overall program.
  • Publicize and promote pack participation in Scouting Anniversary Week activities.
  • Circulate Cub Scout recruiting fliers and brochures to invite boys to join. Along with the pack committee, promote new membership. Let the people in the neighborhood know that a Cub Scout pack is available.
  • Consider using a monthly or quarterly pack newsletter to inform families of pack plans, guide new parents and guardians in pack policies, and create a feeling of unity among members of the pack family.
  • Provide pack announcements for regular release in the official bulletins, newsletters, Web sites, etc., of your chartered organization.
  • Make use of the news media in publicizing pack events.



Popcorn Kernel
This coordinator is responsible for the major fundraising effort of the Pack. Duties are to:
 
  • Attend kickoff meeting in August/September
  • Distribute sales materials to Scouts, explain rules, etc.
  • Schedule Show and Sells with local merchants and schedule Scouts and parents to work
     
  • Acquire prizes and incentives
  • Collect orders from scouts and turn in orders to District Office by due date specified in
  • Pickup popcorn and distribute to scouts
  • Collect money from scouts and turn in to Pack treasurer
  • Get check from Pack Treasurer and turn in to District Office by due date
  • Award Prizes at Pack meeting



Blue and Gold Banquet Coordinator
The Blue and Gold Banquet Coordinator is responsible for the major awards ceremony in February. Duties are to:
 
  • Set date for banquet; reserve meeting room at St. Anne’s Church
  • Coordinate with Cubmaster who will handle the activity programs
  • Coordinate with Pack Committee on budget and awards to be presented
  • Plan menu and arrange for catering company
  • Purchase other food items (cake, beverages, condiments, etc.)
  • Purchase decorations, plates, plasticware, etc.
  • Set up; decorate the hall on Sunday morning
  • Set up & help serve food at the event
  •  Collect meal fees from those attending
  • Clean up



Den Leaders 

Cub Scout Den Leaders work directly with Cub Scouts and their parents/guardians to execute the Cub Scouting program in the den.

Qualifications: Is at least 21 years old, and should be an experienced leader, but may be a parent or guardian of a boy in the den. Recommended by the Cubmaster after consultation with the parents and guardians of the Cub Scouts involved, and approved by the pack committee and chartered organization. Registered as an adult leader of BSA.

Responsibilities:

  • Work directly with other den and pack leaders to ensure that the den is an active and successful part of the pack.
  • Plan, prepare for, and conduct den meetings with the assistant den leader and den chief (if Wolf, Bear, or Webelos den leaders) or adult partners (if Tiger Cub den leaders).
  • Attend the pack leaders’ meetings.
  • Lead the den at the monthly pack activity.
  • Ensure the transition of Cub Scouts to a den of the next rank (or to a Boy Scout troop if Webelos Scouts) at the end of the year.

Tiger Cub den leaders should do the following.

  • Coordinate shared leadership among the Tiger Cub adult partners in the den.
  • Ensure that each Tiger Cub and his adult partner have the opportunity to be the host team, planning and executing the den activities, rotating responsibilities monthly.

Cub Scout den leaders should keep in mind these responsibilities.

  • Help train the den chief and guide him in working with Cub Scouts. See that he receives recognition for his efforts at den and pack meetings.
  • Provide meaningful responsibilities for the denner and assistant denner so that they can learn responsibility and gain satisfaction from their efforts.

The Webelos den leader should remember these responsibilities.

  • Help train the Webelos den chief and guide him in leading Webelos Scouts. Attend Den Chief Training with him. See that he receives recognition for his efforts at den and pack meetings.
  • Provide worthwhile tasks for the Webelos denner so that he can assume some responsibility and gain satisfaction from his efforts.
  • Along with the Scoutmaster and assistant Scoutmaster, plan and conduct meaningful joint activities.
  • Plan and carry out overnight campouts and other outdoor activities



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