Constitution & Bylaws

Constitution and By-Laws of the Medical Student Council
Brody School of Medicine at East Carolina University

Contents

  1. 1 CONSTITUTION
    1. 1.1 Article I: Name
    2. 1.2 Article II: Purpose and Functions
      1. 1.2.1     Section One: Purpose
      2. 1.2.2     Section Two: Functions
    3. 1.3 Article III: Membership
      1. 1.3.1     Section One: Members
      2. 1.3.2     Section Two: Ex-Officio Members
      3. 1.3.3     Section Three: Voting Members
      4. 1.3.4     Section Four: Non-Voting Members
      5. 1.3.5     Section Five: MSC Executive Officers
    4. 1.4 Article IV: Amendments
      1. 1.4.1     Section One: Amendments to the Constitution
      2. 1.4.2     Section Two: Amendments to the By-Laws
  2. 2 BYLAWS
    1. 2.1 Article I: Duties of MSC Members
    2. 2.2 Article II: Election of MSC Members
      1. 2.2.1     Section One: Term of Office
      2. 2.2.2     Section Two: Elections
      3. 2.2.3             Amendment 1:  For the purpose of class elections, officers presiding over the election may utilize electronic election methods as long as those methods are non-biased and secure. Candidates will provide electronic copies of their speeches so those may be provided to the class via email. Proof of the election results will be provided upon request of the MSC Chair. These results will be confirmed by the Chair and Vice-Chair of the MSC.
      4. 2.2.4             Amendment 2: No individual may run for more than one position in the same class officer election.
      5. 2.2.5     Section Three: Election of MSC Executive Officers
      6. 2.2.6     Section Four: Eligibility
      7. 2.2.7     Section Five: Duties of MSC Executive Officers
      8. 2.2.8     Section Six: Duties of Class Officers
      9. 2.2.9     Section Seven: Meeting of the MSC
      10. 2.2.10     Section Eight: MSC Committees
      11. 2.2.11     Section Nine: Dismissal of MSC Members
      12. 2.2.12     Section Ten: Quorum
      13. 2.2.13     Section Eleven: Voting
      14. 2.2.14     Section Twelve: Faculty Advisor
    3. 2.3 Article III: Functions
      1. 2.3.1     Section One: Interest Groups
      2. 2.3.2     Section Two: Funding Eligibility
      3. 2.3.3 Amendment 1: The rules will go into effect in the 2003-2004 academic year for all currently recognized groups. The two week waiting period will be waived for applying groups during the 2002-2003 academic year.
      4. 2.3.4 Amendment 2: All groups currently recognized as official interest groups by the office of Student Affairs will automatically be recognized as official groups by the Student Council.


CONSTITUTION

Article I: Name

    The name of this organization shall be the Medical Student Council (MSC).

Article II: Purpose and Functions

    Section One: Purpose

        A. The MSC shall be the officially recognized representative body of the Brody School of Medicine at East Carolina University medical students and shall serve                 their unique academic, non-academic, and social interests.

    Section Two: Functions

        A. Provide a forum for the discussion of issues raised by School of Medicine students.

        B. Foster inter-class collegiality and social activities.

        C. Provide an opportunity for medical student participation in the decision-making process of the School of Medicine.

        D. Promote and support the School of Medicine in the continued advancement of its standards.

Article III: Membership

    Section One: Members

        A. The President of each School of Medicine class.

        B. Four other elected (MSC Representatives) representatives from each class.

        C. Diversity Representative from each School of Medicine class.

        D. The Organization of Student Representatives (OSR) member from each School of Medicine Class.

        E. The Curriculum Representative from each School of Medicine class.

        F. The Vice-President of each School of Medicine class.

        G. The Secretary/Treasurer of each School of Medicine class.

        H. Alternate MSC representative from each School of Medicine class as elected by that class.

        I.  A minority representative shall be elected to the medical student council from each School of Medicine class to serve a one year term, in the following                             circumstances. If in the event no minority student is elected to a class officer position through the natural course of individual class elections, then that class                 shall elect a minority representative by a simple majority vote of all minority students officially recognized as members of that School of Medicine class. A                     student is deemed a minority student as set forth by official School of Medicine policies at the time election is held.

    Section Two: Ex-Officio Members

        A. Immediate Past Chair of the MSC.

        B. Allied health professions student representatives as deemed appropriate to foster inter-professional collegiality.

    Section Three: Voting Members

        A. The President of each School of Medicine class.

        B. Vice President of each School of Medicine class.

        C. Secretary/Treasurer of each School of Medicine class.

        D. Four elected MSC representatives from each School of Medicine class.

        E. The Diversity representative from each School of Medicine class.

        F. The OSR from each School of Medicine class.

        G. The Curriculum representative from each School of Medicine class.

        H. The MSC Alternate Representative may vote at MSC meetings if he/she is voting in the absence of another MSC representative.

        I.  Minority Representative from each class provided one has been so elected according to Article III, Section One.

    Section Four: Non-Voting Members

        A. MSC Alternate Representative except when voting in place of another absent class representative as stipulated in Article III, Section Three.

        B. Allied Health Professions representatives.

        C. Immediate Past Chair of MSC.

    Section Five: MSC Executive Officers

        A. Chairman

        B. Vice-Chairman

        C. Secretary

        D. Treasurer

Article IV: Amendments

    Section One: Amendments to the Constitution

        A. All proposed amendments to the Constitution must be submitted in writing to the MSC at least two weeks prior to the meeting at which the proposed                             amendment is to be considered.

        B. The MSC may recommend an amendment to the constitution by a two-thirds affirmative vote of those voting members present at a called meeting of the                    MSC.

        C. Two-thirds of the voting members of MSC shall represent a quorum.

        D. The Constitution may be amended, following recommendation by the MSC, by a two-thirds affirmative vote of all medical students at the Brody School of                     Medicine at East Carolina University choosing to participate in the vote. The vote will be conducted by secret ballot.

        E. A simple majority of the student body shall represent a quorum. (ie. A simple majority must participate in the vote. Of these voting members a vote by 2/3                   represents an affirmative vote.)

    Section Two: Amendments to the By-Laws

        A. The MSC may only adopt by-laws consistent with this constitution and the regulations of the School of Medicine then in effect.

        B. All proposed amendments to the By-Laws must be submitted in writing to the MSC at least two weeks prior to the meeting at which the proposed                                 amendment is to be considered.

        C. The MSC may amend the By-Laws by a two-thirds affirmative vote of voting members present at a called meeting of the MSC.

        D. Two-thirds of the voting members of the MSC shall represent a quorum.

        E. For the purpose of class elections, officers presiding over the election may utilize electronic election methods as long as those methods are non-biased and                       secure. Candidates will provide electronic copies of their speeches so those may be provided to the class via email. Proof of the election results will be                                provided upon request of the MSC Chair. These results will be confirmed by the Chair and Vice-Chair of the MSC.

BYLAWS

Article I: Duties of MSC Members

         A. It shall be the duty of each MSC member to express the wishes of their constituency and to act in behalf in all matters of interest to the enrolled medical                          students of the Brody School of Medicine at East Carolina University.

Article II: Election of MSC Members

    Section One: Term of Office

        A. The term of office shall run concurrent with the student’s academic calendar.

        B. The term of office for MSC members shall be for one year, except for OSR representatives who shall serve a term for four years.

    Section Two: Elections

        A. Regular elections shall be conducted by two or more members of the MSC who are not members of the class holding nominations and elections (in the case of                 the 1st year class, nominations and elections will be conducted by the two M2 transitional officers).

     MSC members will be assigned by the Chairman to conduct the elections by the following protocol.

            1. Nominations will be accepted from class members present at a meeting designated for such purpose. There will be a standing open floor for nominations to                    be submitted to student affairs for 48 hrs after the aforementioned meeting. Once this 48 hr period has expired the floor will be closed for nominations and                     the resulting ballot and scheduled election date shall be made available to all class members. At any time in the interval between nominations and the                              conclusion of voting, a nominee may remove him/herself from the list, or, if voting has already commenced, the nominee may express his/her desire to the                     presiding officers to be removed from the active election. If desired, candidates may post a written statement listing their interest in serving as member of                     the MSC, however this does not preclude them from making their two minute speech at elections.

            2. The election will be held within one month following the nominating session; however, this may be waived by the MSC if the class president can present a                     reasonable argument why the class cannot concur.

                a. Prior to voting, each candidate will be allowed no more than two minutes to make a statement regarding their interest in and qualifications for the office                         they seek.

                b. Immediately prior to voting, a period of discussion may be held.

                c. Printed ballots will be distributed to members present by a class roster at the time of election. At the time the ballots are called you are no longer eligible                         to receive a ballot.

                d. A simple majority of the vote is required for the election of a candidate. In the event a majority is not achieved, a run-off election between the top two                            vote-getting candidates will be held. This run-off will be conducted by MSC members and will take place immediately utilizing secret ballots. In the event                     of ties, run-offs will consecutively be held until a majority is reached (on the same date of the election, or as soon as possible following the original vote)

                e. M‑IV, M‑III, M-II elections shall take place between April 1 and the last MSC meeting of the year preceding the term of office.The M‑I class will schedule                     a meeting for nominations during the fourth week of the academic year.

                f. No person may concurrently hold more than one of the following positions: MSC Chairperson, MSC Vice-Chairperson or Class President.

                g. Two Transitional Leaders shall be selected by the MSC from the MSC members at the last annual meeting of the MSC. The Transitional Leader will serve                     in the capacity of Acting Class President and as a source of information for the incoming M‑I class until a Class President is elected.

                h. Students may use absentee ballots only if they have submitted an acceptable reason to the Dean of Academic Affairs for their absence on Election Day.                            This must be received by the Dean's Office no later than 48 hours before elections.

                i. If student is on an away rotation during the time of the election, an electronic ballot can be made available via electronic mail by the Office of Student                               Affairs. The electronic ballot will be made available via electronic mail by a delegated class officer and submitted to the Office of Student Affairs for                                   distribution to all individuals for which this applies. The completed electronic ballot must be submitted to Student Affairs prior to the commencement of the vote.

                j. Voting by proxy is not permitted.

                k. Write-in votes are not permitted.

            Amendment 1:  For the purpose of class elections, officers presiding over the election may utilize electronic election methods as long as those methods are non-biased and secure. Candidates will provide electronic copies of their speeches so those may be provided to the class via email. Proof of the election results will be provided upon request of the MSC Chair. These results will be confirmed by the Chair and Vice-Chair of the MSC.

            Amendment 2: No individual may run for more than one position in the same class officer election.

    Section Three: Election of MSC Executive Officers

        A. MSC Executive Officers shall be elected by a simple majority vote of all voting MSC members present at the last MSC meeting of the academic year.

        B. Both incoming and outgoing voting MSC members are eligible to vote for MSC Executive Officers.

    Section Four: Eligibility

        A. Only incoming MSC members are eligible to be elected as an MSC Executive Officer.

        B. Only MSC members with a least one year of experience are eligible to be elected as MSC Chair, MSC Vice-Chair, or MSC Treasurer.

    Section Five: Duties of MSC Executive Officers

        A. Chairperson

            It shall be the duty of the Chairperson to:

            1. Call and preside over all MSC meetings.

            2. Act as official spokesperson for the MSC.

            3. Act as an ex-officio member of all committees.

            4. Act as the Chairperson of the Committee on Student Affairs.

            5. Assume the duties necessary for the proper functioning of the MSC that are not specified as duties of other MSC officers or members.

            6. The Chair of the Medical Student Council shall have the ability to call for impromptu funds not to exceed $200 without the authority of the council for situations he/she deems needs expedited financing. The chair must have unanimous approval of the other three MSC officers in writing, and the MSC Treasurer must notify the full council of the transaction within 24 hours. The funding must be placed on the agenda by the Treasurer at the next MSC meeting for further explanation or discussion.

        B. Vice-Chairperson

            It shall be the duty of the Vice-Chairperson to:

            1. Perform all duties of the Chairperson in the event of his/her absence or incapacity.

            2. Act as Parliamentarian. Roberts Rules of Order shall be used as the standard parliamentary procedure for all MSC proceedings.

            3. Act as Chairperson of the Committee on Academic Affairs.

            4. Represent the MSC as a member of the Executive Curriculum Committee.

        C. Secretary

            It shall be the duty of the Secretary to:

            1. Remind all MSC members of each meeting within the week prior to the meeting.

            2. Record, preserve, and distribute to the student body the minutes of all proceedings of the MSC.

            3. Keep a record of attendance and present to the MSC at each meeting a list of members with unexcused absences on record.

            4. Act as Chairperson of the Committee on Student Information.

        D. Treasurer

            It shall be the duty of the Treasurer to:

            1. Maintain accurate financial records of all MSC accounts.

            2. Oversee all financial transactions of the MSC.

            3. Present updated financial reports at each MSC meeting.

            4. Project and present a yearly budget at the first meeting of each academic year.

            5. Present an annual report of receipts and expenditures at the last meeting of each academic year.

            6. Act as Chairperson of the Fundraising Committee.

    Section Six: Duties of Class Officers

        A. President

            It shall be the duty of the President to:

            1. Call and preside over all class meetings.

            2. Act as official spokesperson for the class.

            3. Appoint ad hoc committees as necessary and serve as an ex-officio member of each such committee.

            4. Assume all duties necessary for the proper representation of the interests of the class that are not specified as duties of other class officers or members.

        B. Vice-President

            It shall be the duty of the Vice-President to:

            1. Perform all duties of the President in the event of his/her absence or incapacity.

            2. Assist the President in carrying out his/her responsibilities as requested by the President.

            3. Assume the office of President in the case of the resignation of the President.

            4. Organize and oversee the annual class project.

        C. Secretary-Treasurer

            It shall be the duty of the Secretary-Treasurer to:

            1. Notify all class members of each scheduled class meeting within the week prior to the meeting.

            2. Record, preserve, and distribute to the class the minutes of all proceedings of the class.

            3. Project and present a yearly budget at the first class meeting after elections each year.

            4. Collect class dues.

            5. Maintain accurate financial records of all class accounts.

            6. Oversee all financial transactions of the class.

        D. OSR Representative

            It shall be the duty of each OSR Representative to:

            1. Represent the Brody School of Medicine at all OSR meetings conducted by the Association of American Medical Colleges.

            2. Serve in this position for a four-year term. If the OSR Representative misses both the spring and the fall meetings of one academic year, then his/her term will expire at the end of said academic year. In this event, elections shall be held to fill the open position before the last MSC meeting of that academic year.

            3. Convey information obtained at these meetings to the student body the Brody School of Medicine directly and through the MSC.

            4. Keep the MSC informed of OSR activities and information by attending the monthly MSC meeting.

        E. MSC Representatives

            It shall be the duty of each MSC Representative to:

            1. Solicit and represent the interests and opinions of his/her classmates in all MSC issues and discussions.

            2. Serve wherever appropriate or feasible on various MSC committees

            3. Convey information discussed or decided upon in MSC meetings back to class members.

            4. Encourage and solicit support for MSC projects and events from classmates, faculty, and local businesses with the help of all other MSC members.

        F. Diversity Representative

            It shall be the duty of the Diversity Representative to:

            1. Solicit and represent the interests and opinions of his/her classmates, with particular attention to those which may be unique to particular groups within the class in all MSC issues and discussions.

            2. Actively participate with other Diversity Representatives on the Committee on Student Diversity.

            3. Act as MSC liaison to and official MSC spokesperson for other student organizations at the Brody School of Medicine if requested by such organizations.

            4. Act as an official representative for any class member who is facing an issue of discrimination and does not wish to speak for his or her self in the matter.

        G. Curriculum Representative

            It shall be the duty of the Curriculum Representative to:

            1. Represent the interests of classmates on curriculum committees to which s/he is appointed by the administration.

            2. Keep MSC informed on proceedings of curriculum meetings attended.

            3. Serve as an official liaison between classmates who have any issues with the curriculum and faculty members responsible for that part of the curriculum.

            4. Act as the official spokesperson for the class in matters pertaining to the examinations and/or grading processes.

            5. Act as a member of the Committee on Academic Affairs.

        H. Minority Representative (In the event that one has been elected pursuant to Article III, Section One-I of the Constitution)

            It shall be the duty of the Minority Representative to:

            1. Solicit and represent the interests and opinions of his/her minority classmates in all MSC issues and discussions.

            2. Serve wherever appropriate or feasible on various MSC committees

            3. Convey information discussed or decided upon in MSC meetings back to class members.

    Section Seven: Meeting of the MSC

        A. At least one meeting per month shall be held by the MSC during the August to April academic year.

        B. The chairperson of the MSC shall have the authority to call additional meetings of the MSC as necessary.

        C. Meetings shall be open to all members of the student body of The Brody School of Medicine.

        D. Robert’s Rules of Order shall be the official parliamentary procedure reference for the MSC meetings.

    Section Eight: MSC Committees

        A. Standing Committees

            All standing committees are to meet as needed and should be prepared to give a report of all proceedings including subcommittee activities at each MSC meeting.

            1. Committee on Academic Affairs, which shall be chaired by the Vice-Chairperson of MSC and shall address all the issues of academic concern to medical students, including, but not limited to:

                a. Course and curriculum review

                b. Promotions

                c. Confidentiality of the academic record

                d. Examinations and Grading

            2. Committee on Student Information, which shall be chaired by the Secretary of MSC, shall organize and distribute information of importance to medical students, including but not limited to:

                a. Newsletter/Synapse articles

                b. The M-1 Student Survival Manual

                c. Publicity and ticket sales for MSC-sponsored events

            3. Committee on Student Diversity, which shall be chaired by any member of the MSC and shall address issues of concern to all medical students including but not limited to the issues of ethnicity, gender, sexual orientation, religion, and the physically challenged. It shall be the duty of this committee to assure input on such issues into all deliberations and functions of the MSC. It shall be the duty of this committee to provide for a means of increased awareness to the student body about issues which may affect the educational environment, social climate, or medical outcomes through any variety of educational formats, including but not limited to:

                a. Lectures

                b. Workshops

                c. Newsletter/Synapse articles

            4. Committee on Student Affairs, which shall be chaired by the Chairperson of MSC, shall attend monthly meetings held and scheduled by the Office of Student Affairs. S/he and other members of this committee, as determined by the Office of Student Affairs, shall be responsible for keeping the MSC informed of proceedings of those meetings. Topics covered may include but must not be limited to:

                a. Scheduling and curriculum issues

                b. Social and non-academic events sponsored by the school

                c. Academic Support and Enrichment Center issues

            5. Fundraising Committee, which shall be responsible for organizing and implementing any new ideas for fundraising on an as-needed basis, which shall be chaired by the Treasurer of MSC.

        B. The MSC Chairperson shall have the authority to establish ad hoc committees to address issues of concern to the medical student body or to oversee specific events sponsored by the MSC each year.

        C. The MSC Chairperson shall appoint or call for the election of a committee chairperson for any committee for which none is otherwise specified.

        D. The chairperson of each committee must be a current member of MSC.

        E. Any enrolled medical student of the Brody School of Medicine may volunteer for committee membership.

    Section Nine: Dismissal of MSC Members

        A. It shall be the duty of each VOTING member of the MSC to attend all meetings. Two non-excused absences shall result in dismissal of the member. A new election shall be called immediately to replace that member.

        B. In order to obtain an excused absence from a meeting, the MSC member must notify either the MSC Chairperson or Secretary within a week of the meeting and state why s/he should be excused from the meeting.

        C. The following shall be considered excused absences:

            1. Severe personal or family illness

            2. Death in family

            3. Residency interview outside Greenville

            4. Clinical rotation outside of Greenville, if the MSC member is staying in arranged housing at that site or if the site is greater than 60 miles away from Greenville.

            5. Any other activity or event which is officially excused by the Office of Student Affairs

            6. Any other circumstance which is considered excused by a simple majority vote of the MSC upon request of the offering individual.

        D. In the event a class officer must be replaced, the following procedure will be followed:

            1. The president of the replacing class will notify the class members by email or announcement of the vacancy and allow one week for nominations. All nominations will be placed on the ballet unless a nominee request their named be removed. A second for a nomination is not needed.

            2. For M1 and M2 classes:

                a. The procedure will follow that of a normal election as outlined in numbers three through twelve of Section Two of the Bylaws.

            3. For M3 and M4 classes:

                a. The class president will provide a list of nominees and the election dates at the close of the nomination session to the class via email or postings in the student lounge.

                b. The nominees will have one week from the close of nominations to make a statement to the class via email or postings in the class lounge.

                c. The elections will take place over a one week period following the announcement period.

                d. Student Affairs will provide an email to all class members requesting a reply vote within the one week election period. Student Affairs will tally the votes and announce the winner at the end of the election period.

                e. The nominee with the most votes will be declared the winner.

        E. In the event a MSC officer must be replaced, the procedure in Section Three will be followed. Section Four will not apply in a replacement election.

        F. A quorum is required in all replacement elections.

        G. As elected by each class, those class officers who are voting members in the Medical Student Council (see Constitution Article Three, Section Three) have a duty to represent their classes’ interest to the MSC. Attendance (as recorded by the MSC Secretary) by voting members to the MSC meetings is essential to realistically fulfilling the aforementioned duty. Based solely on attendance, the MSC has adopted the following rules to determine whether or not a voting member is fulfilling his/her duty to his/her respective class.

            Note: The criteria for determining an absence as excused verses unexcused can be found in By-Laws Article Two, Section Nine.

            1. If a voting member cannot attend a meeting, the MSC secretary must be notified within 24 hours of the meeting, the failure of which will result in an unexcused absence.

            2. After 2 unexcused absences, the MSC voting member will be required to attend the MSC meeting immediately following the one in which their 2nd unexcused absence was recorded. At this meeting, he/she must present reasons to the council as to why they did not submit “excused absence” notifications to the MSC secretary at least 24 hrs prior to the meetings they missed. Failure to attend the mandatory meeting following the 2nd unexcused absence will result in automatic expulsion from the MSC.

            3. If the individual records another unexcused absence in the academic year, an automatic expulsion will result. Therefore, each MSC voting member can have a total of 3 unexcused absences in one academic year as marked by the MSC secretary. Upon recording of the 3rd unexcused absence, immediate expulsion will result.

            4. If there are 3 consecutive excused absences by a voting member, the MSC body will vote to determine if the member in question is fulfilling his/her duty by attending MSC meetings. Hence, after the 3rd excused absence, if the MSC determines (by simple majority vote) that the officer is not fulfilling his/her duty, the immediate expulsion of that member will follow.

            5. Upon expulsion of a voting member, the MSC alternate representative from that class will assume the expelled member’s voting duty at subsequent MSC meetings.

            6. Following any expulsion of a voting member from MSC, it will be the responsibility of the class officers from the expelled member’s class to determine the status of that member’s responsibility within their respective class.

            7. In the event of an expulsion from the MSC, the Office of the Dean and the Office of Student Affairs will be notified.

    Section Ten: Quorum

        A. Two-thirds of the MSC voting members shall constitute a quorum for any meeting or vote pertaining.

        No business other than setting the time and place for an alternate meeting and adjournment shall be transacted without the presence of a quorum.

    Section Eleven: Voting

        A. At any time at which a vote of the MSC is called, each member shall refer to his/her voting status as outlined in the Constitution, Article III, Section Three to determine whether s/he should cast a vote.

        B. Voting shall proceed by voice, a show of hands, or secret ballot as deemed appropriate for the situation by the Chairperson.

        C. A simple majority vote is required to pass any MSC issue not otherwise specified to require a different majority by this Constitution or its By-Laws.

        D. The Chairperson of the MSC shall not vote in any election except in the case of a tie, at which time s/he casts the deciding vote.

    Section Twelve: Faculty Advisor

        A. Selection of a Faculty Advisor shall be made from among the active faculty of the Brody School of Medicine.

        B. Selection of the Advisor shall be made by nomination by the MSC to the Dean of Student Affairs, who will have the final authority to approve the Faculty Advisor.

        C. There shall be no limit to the number of years a faculty member may serve as Advisor, but the MSC must approve the Advisor on a yearly basis.

Article III: Functions

    Section One: Interest Groups

        A. The Medical Student Council will approve groups who wish to be declared official interest groups of the Brody School of Medicine. Each new group must provide documentation to the MSC Secretary of their willingness to be declared an official interest group at least two weeks before the election meeting. Each group will be allowed two minutes to present to the council and a chance to answer any questions. The council can then approve the group by a simple majority vote. Once a group is approved by the Medical Student Council, they will remain an official group until they become inactive. It should be noted that becoming an official interest group in no way guarantees funding from the office of Student Affairs.

    Section Two: Funding Eligibility

        A. The Medical Student Council will provide criteria so student interest groups can be recognized to be eligible to receive funding from the Office of Student Affairs. It should be noted that the distribution of funds is solely determined by Student Affairs, not by the Medical Student Council. All groups must satisfy Section A and either B or C depending on their classification.

        B. Requirements for ALL medical school interest groups

            Every group must satisfy the following:

            1. must be a officially recognized group by the Medical Student Council

            2. have an updated Constitution filed with Student Affairs

            3. have an actively involved faculty advisor

            4. hold at least three meetings per semester

            5. fulfills a need in accordance with the mission of the medical school or the medical school community which is to be determined by Student Affairs

            6. reapplies for funding through Student Affairs each year, in which a summary of club activities and an itemized budget are submitted

            7. newly established organizations must be official interest groups for one year before being eligible to receive any funding from Student Affairs

       C. Requirements for groups of academic interest in which there is a specialty (not subspecialty) recognized by the LCME

            Must satisfy three of the following requirements:

            1. provides several opportunities each semester for forums where students and faculty can exchange ideas

            2. have at least 10 members at each meeting, and this attendance must be submitted to Student Affairs

            3. have affiliation with its national organization

            4. receive financial support from the sponsoring department

D. Requirements for all other medical student interest groups

            Must satisfy three of the following requirements:

            1. have affiliation with a national organization

            2. have at least 10 members at each meeting, and this attendance must be submitted to Student Affairs

            3. has representation at national or regional conferences sponsored by that group

            4. conducts one student-wide activity or project each year promoting the group’s interest

Amendment 1: The rules will go into effect in the 2003-2004 academic year for all currently recognized groups. The two week waiting period will be waived for applying groups during the 2002-2003 academic year.

Amendment 2: All groups currently recognized as official interest groups by the office of Student Affairs will automatically be recognized as official groups by the Student Council.

 

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