Health & Safety Policy


Comprising: Bowls, Cricket, Ladies and Men's Hockey



and arrangements for

upper & lower clubhouses & grounds


1. Health and Safety Policy Statement

2. Responsibilities

3. Health and Safety Arrangements

4. First Aid and Accidents

5. Fire Safety

6. Housekeeping

7. Food Preparation

8. Traffic Routes and Car Park areas

9. Working at Height

10. Manual Handling

11. Ground Maintenance and Machinery

12. Electrical Equipment and Services

13. Security


15. Gas Appliances

16. LPG

17. Water Supply

18. Public Safety


Belper Meadows Community Sports Club (BMCSC) recognises their responsibility to ensure the health, safety and welfare of all employees, volunteers, club members and visitors to the club, BMCSC is strongly committed to encouraging our members to take part in the club sports' activities, but the health, well-being and safety of each individual is always our paramount concern.

We recommend levels of training dependent on age and ability, and expect our junior and senior sports people to participate within these boundaries.

It is our policy to do all that is reasonable to prevent personal injury and damage to property and to protect all persons, including members of the general public, from foreseeable hazards insofar as they come into contact with BMCSC.


To support our Health and Safety policy statement we are committed to the following: Undertake regular, recorded risk assessment of the club premises and all activities undertaken by the club.

Create a safe environment by putting health and safety measures in place as identified by the assessment.

Ensure that alt members are given the appropriate level of training and competition by regularly assessing individual ability dependant on age, maturity and development. Ensure that all members are aware of, understand and follow the club's health and safety policy.

  • Appoint a competent club member to assist with health and safety responsibilities.

  • Ensure that normal operating procedures and emergency operating procedures are in place and known by all members.

Provide access to adequate first aid facilities (for building), and qualified first aiders at all times (for each of the sports only).

Report any injuries or accidents sustained on the club premises to our insurers and health and safety advisor.

Ensure that the implementation of the policy is reviewed regularly and monitored for effectiveness at least annually.


Take reasonable care for your own health and safety and that of others who may be affected by what you do or not do.

Co-operate with the club on health and safety issues.

  • Correctly use all equipment provided by the club.

Report any unsafe equipment, activities or building/ground conditions to a Committee member.

Not interfere with or misuse anything provided for your health, safety or welfare. Behave in a safe manner when using sports equipment, making sure you are aware of others around you that maybe affected by your actions.

FIRST AID: Location of first aid facilities: In the kitchen area of each club house.




The Committee has overall and final responsibility for Health and Safety.

All members have the responsibility to co-operate and achieve a healthy and safe environment and to take reasonable care of themselves and others.


BMCSC policy aim is to provide and maintain safe and healthy playing and social conditions for all players, volunteers and members and to accept responsibilities for the safety of visitors whilst on our premises.

It is the duty of all members to familiarise themselves with the arrangements detailed below and to play their part to effectively implement our Health and Safety Policy. Copies of our Health & Safety Policy are available on request and posted in the two Clubhouses.


The First Aid box is kept in the kitchen areas. To supplement this each team has its' own first aid kit.

Any member who uses the first aid kit and notices a discrepancy should report it to the Club appointed First Aiders or any Committee member.

All Team Managers/captains are in charge of first aid.

All accidents must be reported and recorded in the Accident Book kept in the kitchen of the clubhouse room.

A Defibrillator is located in the bottom Clubhouse for emergency use only.


All members must familiarise themselves with the location of fire extinguishers, alarms and exits.

Should a serious fire develop, members should not tackle the blaze themselves, you must immediately call the Fire Brigade, vacate the premises, and do not return to the premises. (vacate to the car-park)

All members have a duty to ensure that all passageways and escape routes are kept clear and that No Fire Door is wedged open or blocked by any equipment.

Equipment to be tested and maintained in accordance with our Fire Risk Assessment.

Yellow waste containers to be stored away from any wooden section of the buildings. No other potential flammable items to be stored under the balconies.


Whilst there are designated committee members, it is everyone's duty to play their part by keeping the premises clean, neat and tidy.

Anyone noticing damage to either building or equipment should report the matter immediately to their captains, Section Representatives or Committee Members.

Faulty electrical appliances can be particularly dangerous. Broken plugs, frayed wires etc. should be taken out of use and reported immediately as above.


Members should only enter these areas if they are authorised by the club committee.

The last to leave the premises are responsible for ensuring the kitchen door is shut.

Before undertaking any food preparation members must ensure they wash their hands with warm water and soap in the appropriate sink for hand wash only.

In addition they need to wash their hands:

After handling cash and before touching food or before, during, and after preparing food or before and after treating a cut or wound o

After handling uncooked eggs, or raw meat, poultry, seafood, or their juices o After blowing your nose, coughing, or sneezing

The kitchen areas will be cleaned by the Cleaner at least once a week. At all other times it is the responsibility of those members using the kitchen to ensure it is clean and tidy before and after they leave including the ovens.


The Car park is a traffic route and as such, care must be taken when exiting the building and car park.

During any large events held on the club ground parking to be controlled by marshals' wearing high-visibility vests.

Club members must not block or cause to be blocked any Traffic route at any time.


Step ladders

All step ladders must conform to BS 2037: 1994 (British) or BSEN 131 1993 (European.) When members are working on step ladders, they must ensure the work equipment is safe and not damaged in any way. Before use step ladders must be checked over for any obvious signs of damage and ensure that all feet are intact.

If any of the above is missing, or there is a sign of damage, then do not use, put out of the way with a sign on 'Damaged, Do Not Use', and report to your section rep or committee member for repair or replacement.

Ensure the stepladder is: clean, the right height for the job, fully locked off correctly or secured appropriately. Wear sturdy closed shoes.

Set up on a firm and level base and make sure there are no overhead hazards. Do not overreach, always climb to a height so as to avoid reaching for anything above shoulder height.

Make sure you keep three points of contact on the step ladder, two feet and one hand or one foot and two hands.

Always behave in a sensible manner.


Where possible avoid manual handling tasks where there is significant risk. Where the task cannot be avoided assess its size and shape and reduce the risk eg can it be broken down into smaller loads. Always obtain assistance if the load is still too heavy/large or awkward to move by yourself. Check there is sufficient space to make the lift and space to reposition the load as required. Ensure the route is kept clear of obstacles and there are no tripping hazards before moving.

Stand correctly with feet apart and facing in different directions, with one foot in front of the other facing the intended direction of travel.
bend your knees to allow your body weight to shift.
Stay close to the load, keeping the load as close to your body as possible to reduce strain. Keep the knees and hips relaxed

Avoid: over-reaching, twisting or stretching — top heavy postures

Lift with your knees bent and use your legs, not your back, as the lifting power.

Avoid fixed holds: use open palms where possible as it spreads the load across the palm and is more comfortable.

Make sure you have a good grip on the load before lifting and don't change your grip once carrying.

Lead the movement with your head and don't allow the load to obstruct your field of view.

If moving a load with assistance from another person, always move on Ready, Steady, Go.


Tractor, Grass Cutters, Mowers, Roller - Driving and Operating

Only trained and competent personnel are to use the above equipment. The operator is responsible at all times for the safe operating of the machine.

At the commencement of work the operator must:

  • Check condition of the machine.
    Never drive the machine if it is unsafe through failure of any of the following items: Brakes, Steering,

Horn, Hydraulic system, Chains, Forks. Should a fault develop during operation, report immediately to the Committee.

  • Before moving the machine make certain the immediate area is clear.

  • Check position of all controls,

  • Test brakes, steering, horn, hydraulic systems chains and forks.

  • All movements must be made smoothly and at safe speeds.

Do not permit anyone to ride as a passenger anywhere on the machine.

Never brake or turn suddenly, except in an emergency.

When leaving the machine always switch off and remove ignition key.

At the end of work:

Park the machine in the garage

Put all controls at neutral, switch off power and remove ignition key.

  • Any accident involving personal injury or damage to plant must be reported immediately to the Committee, giving details of injury, damage, time, etc.,

  • Regular servicing of machinery as per suppliers recommendations — Service records must always be kept up to date and readily available.


Fixed electrical installations are correctly installed, modified or repaired, then inspected and tested by an electrician or other suitably qualified person before put into use.

Are inspected and tested at suitable intervals by an electrician or other suitable qualified person.

All portable electrical equipment visually checked and where necessary, tested on a regular basis.

All members and volunteers must took critically at the electrical equipment which they use and look for damage to the outside of the equipment and its' lead and plug before they use it .

Any damage should be reported to the section rep or Committee and the equipment should be labelled as faulty and taken out of use to be repaired.

All maintenance records should be kept up to date and readily available,


The last to leave the premises are responsible for closing all doors, gate and setting the alarm.

Where possible members leave the premise together.


Any substances are stored appropriately away from the public in locked areas or cupboards/metal containers

Protective clothing used when appropriate e No mixing of chemicals or putting into unmarked containers

15. Gas Appliances

Periodic inspections, service and test carried out by a Gas Safe registered engineer and any remedial action taken.

16. LPG (Liquid petroleum gas)

There is an externally sited LPG installation with a storage vessel for the bottom building


  • The area around the vessel is kept clear and a metal barrier is in place to protect from vehicles using the car park.

  • Pipes carrying the LPG to the bottom building are new in place and buried well under ground level.

17. Water Supply

A weekly water flush of all water outlets for 2 minutes is undertaken out of season.

18. Public Safety

In accordance with the Licensing Act 2003 the premises licence is compliant with four licensing objectives including:

  1. The prevention of crime and disorder

  2. Public safety

  3. The prevention of public nuisance

  4. The protection of children from harm.

A copy of the licence is posted in the pavilion,