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3 - Meetings


Throughout the period of the BID no general meetings took place.
With closure of BID activity it is likely that a meeting will take place in FEB 2018

Any proposed Agenda Items should be submitted to acp@auchterardertown.co.uk





AGM 30th May 2017, 5:30pm, at Chocolate Galley

Carol welcomed those present and delivered the following report on the past year, followed by a look forward into 2017/18.

In 2012 the Auchterarder Community Partnership (ACP) was created with the merger of the Auchterarder Traders Association and other local organisations, with the aim of promoting Auchterarder.

As this is our AGM I believe it relevant to outline what our core aims actually are as some here this evening may not be aware of them.


- To continue the sustainable development of Auchterarder and surrounding area for the benefit of the community.

- And as part of this process, we believe it key to involve those who live and work in Auchterarder

The full constitution is available on the website to download.

So in summary – to raise the profile and brand the town and to make Auchterarder somewhere people want to visit...and spend money.

Despite disappointing attendance at our meetings and lack of individuals who are keen to get involved, we are a determined core group and have managed to make some very impressive achievements.

The ACP has actually raised over £100,000 to help support the promotion of local business s and community, with most of this in the last 18 months.

This includes –

1.A dedicated ACP website -  www.auchterardertown.co.uk .  The website initially promoted local business s and was quickly expanded to include all ACP member businesses and organisations, and now continues to expand its cover as information is provided on a no charge basis.

During the year of the Ryder cup, the ACP secured very low cost publicity of the local business s via a small folded printed directory made available to all attending .

In 2015/16, Perth and Kinross Council funding was secured to replace all the Ryder Cup banners along the High Street with banners specific to what Auchterarder and surrounding area can offer. These provide visual further promotion of the towns numerous business and activity options.

2.We had very poor broadband accessibility in the area and despite assurances for the last couple of years that superfast broadband for Auchterarder was on its way, nothing had happened..

Assisted by leading UK WiFi expert, 802 Event WiFi, Auchterarder Community Partnership lept to 21st Century-style communications without any input from traditional communications giant such as BT and, significantly, a first in Scotland.

The Community Partnership, with the full support of 13 local traders, as well as Perth and Kinross Council decided to take the initiative and press on with our own ground-breaking initiative to install its own superfast broadband and WiFi zone throughout the town centre and outlying neighbourhoods.

The 802 Event WiFi’s superfast broadband and WiFi deployment now provides full interactivity throughout the town and captures the town’s 1.5 mile-long High Street, the heart of Auchterarder.

 By providing superfast broadband for the town’s residents and WiFi in its centre, local traders are now able to interact with their customers to provide them, on a regular basis, with all the reasons why they should do their shopping in the town rather than travelling into Perth or elsewhere.

The WiFi installation also provides Auchterarder’s traders with an invaluable insight into their customers’ behaviour and even more importantly, an outstanding commercial opportunity to interact with them as well as promoting and marketing forthcoming offers and new products.

Even although BT have installed “superfast broadband” the 802 system can be twice as fast. In a typical month the system is getting almost 6000 hits, with around 1200 unique hits. 800 are repeat visitors with 400 new visitors.

3. Further raising the profile of the town....The WI-FI project was one of the major reasons Auchterarder was shortlisted in the 2016 SURF awards in the category of Scotland s Most Improved Town for demonstrating the Best Practice in Community Regeneration. This award is delivered in partnership with the Scottish Government.

4. So, Auchterarder has a lot going for it and it’s needs differ from many other towns and cities. We have a lovely High Street with bespoke shops and cafes, and minimal vacant units. However, the ACP recognise that the profile and other aspects of the town need to be developed to encourage increased footfall – a benefit to all. With this in mind, the ACP applied for and was granted funding for a Business Improvement District, more often referred to as a BID. The funding is from the Scottish Government with agreed matched funding from Perth and Kinross Council. So far nearly fifty areas across Scotland are either developing a BID or have an operational BID already in place - the majority started by small independent business owners or local groups who decided much more could be done to change and improve their area and trading environment.

BIDs can be developed for town centres, tourism areas, business parks, rural areas or by single business sector groups such as whisky and textiles.

By working together in a strong local partnership businesses can reduce costs, share risks and create new platforms for growth, contributing to the wider regeneration aspirations of the local community.

Strong local partnerships with sustainable finance, staff and an agreed plan deliver lasting positive change. 

      • 1: Local businesses decide and direct what improvements they want for the area to improve the local economy and trade, which in turn increases local opportunities and employment. 
      • 2: The business community as a whole are represented and have a voice on issues effecting the area in which they trade; be it parking, cleansing, safety and security or perhaps more importantly the future long term direction, development and prosperity of their area. 
      • 3: The BID levy is ring fenced for use only in the BID area – unlike business rates which are paid to and then redistributed by the Scottish Government. The BID levy can be used to lever in additional funding that is not available to an individual business or in some cases the local authority. 
      •  4: BIDs help to increase footfall through the delivery of events and promotions, improved car parking and public transport provision and a co-ordinated online presence for the businesses. 
      • 5: BIDs help increase staff retention through the delivery of projects such as employee discounts at local shops, stores and businesses.
      • 6: Business cost reduction (stock loss, crime, joint procurement) through the provision of Ambassadors, Taxi Marshals, additional Police Officers, crime reduction initiatives and local procurement projects that could reduce utility and waste costs. 
      • 7: Area marketing and promotion to the local community and visitors through radio, press, TV and social media and the delivery of projects such as loyalty cards, town gift vouchers, and town pounds. 
      • 8: Networking opportunities with neighbouring businesses, business to business trading and supply to keep the money and employment local.
      • 9: BIDs have a proven track record in both lobbying and championing business concerns with Local Councils, Police and other public bodies. A recognised and respected voice with the ability to talk to the right people in the right place at the right time.
      • 10: Reduced risk, by working together the businesses and local authorities can provide a clarity of vision, leadership and strategic focus for an area, encouraging private and public sector investment.

5. 2016 also saw some interaction between some local business s and the Community High School with significant benefits for both. As a result of this the ACP and individual traders won awards  - both Sue from Tiny Touch and the ACP received an award from PKC   .........

This activity was also highlighted throughout the Scottish Towns Organisation and helped Auchterarder being short  listed for the SURF award with high interest from other towns and councils.

6. 2016 also saw the ACP being granted a European Motability Grant, most of which is to be spent this year.

7. And, with many thanks to the Christmas committee, we had a lovely afternoon of events in November, and the 3rd successful Year of the sponsored Christmas trees organised by the bloom society.

So, overall, a lot achieved with so much potential ahead. A big thanks to the individuals that have given their own personal time and effort to make this happen.

Geoff, David, Eleanor, Sue and Louise


LOOKING FORWARD TO 2017/1

1. Mixed feelings with no T in the Park this year and little discussion if it will return.


2.With the WI-FI whilst so much has been done, there is more needed. The WiFi and the Web Site are areas that offer much more potential that could be utilised with around 500 people accessing the Free WiFi every week – but only so much can be done by volunteers from the community. Businesses should continue to consider the Auchterarder WiFi as their Broadband Provider, as it offers potentially much reduced rates if subscriber numbers increase. Subscribers benefit from significantly faster data rates – up to 65Mb. We also aim to promote this to High Street Residents.


3.An immediate focus is to organise an event(s) to spend the EU Mobility Grant. The initial idea being to support a Walking Cycling Fun Event, and a free Town Bus Service Trial – including a Traders Park and Ride


4.Once this is sorted, progressing the BID Project will be our main focus.


We had a project manager, however, for personal reasons he decided to step down.


We are in discussions to seek a new project manager whose primary role will be to develop the business plan through feedback from all business’ s and operating under the guidance of the Auchterarder BID Steering Group.


The Business Plan will include projects most likely to increase the profile of the town and encourage more people to visit.


It then goes to ballot in a timeframe yet to be decided.


The BID could also be key to addressing the ongoing development of the WiFi and the Business Website, with cost fairly shared across the Business Community.

We would welcome more members onto the Committee both for the ACP General Committee and the BID Steering Group. Even if you have not already volunteered during this AGM, you can still be co-opted on now or in the future.


So, loads going on, and I believe we have a linked up common goal now.


Let’s keep the show on the road!

TREASURERS REPORT for 2016/17 - 31MAR2017

Louise presented and discussed the report below:



ELECTION OF COMMITTEE MEMBERS

No additional nominations made to join the committee.
The current Committee agreed to continue to stand.

Closure
The AGM closed at 6:05, and was followed by general discussion around the BID.
All those present were offered copies of the basic BID Publications, as they covered
most of the questions asked.

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AGM - 6th June 2016, 5:30pm, at Chocolate Galley
1. Chairpersons Introduction and Report.

Carol welcomed those present and read out the following report:

The ACP was formed May 2012  so, incredibly, this is Year 5 – we are now ready for primary school!

So, what are our core aims  

- To continue to promote the sustainable development of  Auchterarder and surrounding area for the benefit of the community.

- And as part of this process, involve those who live and work in Auchterarder

In summary – to raise profile and brand the town – to make Auchterarder a destination town –

Despite disappointing attendance at our meetings, we have managed to make some impressive achievements  during the last 12 months...........which I truly thank all of you who have been part of this.

Recent Press Article:

Auchterarder, the Perthshire town that is home to the world-famous Gleneagles Hotel, is set to embark on a ground-breaking initiative to install its own superfast broadband and WiFi zone throughout the town centre and outlying neighbourhoods.

Assisted by leading UK WiFi expert, 802 Event WiFi, Auchterarder Community Partnership will make the leap to 21st Century-style communications without any input from traditional communications giant such as BT.

“We need to take ownership of our communications services and can’t wait any longer for the traditional carriers to get it to us, if they can at all”, said Auchterarder Community Partnership’s Secretary, Geoff Gelder.

“We have very poor broadband accessibility in the area and despite assurances for the last couple of years that superfast broadband for Auchterarder is on its way, nothing has happened.

“As a result, the Community Partnership, with the full support of local traders, as well as Perth and Kinross Council has decided to take the initiative and press on with our own broadband and WiFi installation.”

The 802 Event WiFi’s superfast broadband and WiFi deployment will provide full interactivity throughout the town and especially in the town’s 1.5 mile-long Long Street, the heart of Auchterarder.

Felix Gibson, 802 Event WiFi’s chief executive said: "There is nothing to stop the Community Partnership succeeding in its ambition to install the necessary technology, all of which is readily available on the market.

“By providing superfast broadband for the town’s residents and WiFi in its centre, local traders will be able to interact with their customers to provide them, on a regular basis, with all the reasons why they should do their shopping in the town rather than travelling into Perth or elsewhere.

“The WiFi installation will provide Auchterarder’s traders with an invaluable insight into their customers’ behaviour and even more important, an outstanding commercial opportunity to interact with them as well as promoting and marketing forthcoming offers and new products.”

Mr Gelder said: “The Community Partnership is working with the Council to have Auchterarder join the Scottish Government’s Business Improvement District (BID) programme to help bring about further improvements in the town and, as a result, help bring it greater prosperity.

“The Community Partnership’s initiative, we believe, will put Auchterarder on the map and we see no reason why the model that is being successfully applied here cannot be rolled-out to similar towns in Perthshire including Crieff, Muthill and Braco


  • Many thanks to the Christmas committee, we had a lovely afternoon of events in November, and the 2nd successful Year of the sponsored Christmas trees organised by the bloom society.

                These events are what we need more of! How can we get more of this?


  • Let’s have quick jump back to 2013 where we had the PKC retail park report which dismissed the possibility of creating a Town Centre solution and satisfy the need for a larger supermarket.

The Co-op stepped in and commissioned architects to create visionary drawings of how the town centre could look with the option for co-op to relocate to two potential  sites.

Since then, we now have 2 separate live projects which compliment each other to further the initial work undertaken by the co-op.

Both, thankfully, are financed by the Scottish Government


The first is, in the main, a longer term visionary project initiated by Euan Mackintosh, chair of the community council– with invaluable help from David Holmwood and Geoff Gelder.

It’s called the "Auchterarder Charrette Initiative”. 

 

Dictionary definition is – a public meeting or workshop devoted to a concerted effort to solve a problem or plan the design of something.

 

 

The outcome should generate a Vision for Auchterarder going forward, including a Masterplan to guide future planning discussions.

The Vision should be Tangible and Achievable.

 

It should include a mix of:

Quick Fix, low cost, possibilities that could be funded from existing sources,

Medium and Longer Term possibilities that may require funding to be secured.

 

The first of the two Community Engagement events in the Aytoun Hall was held on Friday 13th March and the second on the 9th April with Nick Wright from N7 architects running the project.

 

Over 100 attended who were split into workable groups to express their thoughts on potential improvements and changes for the town and listen to each groups ideas.

N7 took all the points back with them to put together an overview which they presented at the 2nd meeting in April.

With a similar turnout, all were split into workable groups to discuss how to further the projects and anything left out.

The overall outcome in terms of viable projects is still to be published, but hopefully will encompasses all the areas for improvement –

 – parking, creating a town centre – “the lang toon” widening some of the pavements to create outdoor seating areas with planted trees and change of road colour and vastly improved access on and off  the A9.

--------------------------------------------------------------------------------------

The second project is for a short term fix for funding and involves submitting an application to become a Business Improvement District (BID)

Hot runner for the name is “Auchterarder Takes Aim”

Assess, Improve and Maintain!

The primary aim of an Auchterarder BID would be to increase the profile of the town and encourage more people to visit.

This should benefit all business s as well as the wider community and improve perceptions of the area, as BIDs have successfully done in many cities the length and breadth of the UK

You may already have some knowledge of the BID process and have seen articles in the local press regarding BIDs, as many towns and cities in Scotland are already benefiting from an agreed BID or are in the process of developing one for agreement.

Local examples being Discover Dunblane and Crief Succeeds.

BIDs in development are funded via the Scottish Government and Local Councils, that being Perth & Kinross. Once developed the proposed Business Plan is voted on by all businesses in the defined area before it can be implemented.

A suitably experienced project manager will be recruited to develop the business plan, operating under the guidance of a local Steering Group of ACP Members. 

A key focus of the Business Plan is likely to be a high impact branding and marketing strategy for Auchterarder Businesses, this being the common theme across most BIDs.  The full  scope of the Business Plan will be identified by the project manager who will consult with all the businesses in the BID area, to ensure it is fit for purpose and well supported. It then goes to ballot.

Auchterarder has always benefited from a good reputation of providing varied and high quality independent businesses, and we aim to see that maintained and improved where possible.

Other BIDs in the area include "Discover Dunblane" and "Crieff Succeeds". We had thought “Auchterarder takes AIM” most appropriate!

 

The Dunblane BID has just recently been balloted by its local businesses, and APPROVED.

The Crieff BID goes to ballot in May, with the result due in June.



  • The ACP thank Judy Barrow for securing the funding to replace the Ryder Cup lamp post banners with new ones which focus on Auchterarder. 

These include the lampposts in the High Street and on the road to the station.

A request is still out there for any additional images to be considered for the banners, and can I draw your attention to the draft banners and additional information displayed on the website. 

Ideally the ACP would like to have submitted the proposed designs by 20th March so as to have the banners in place for the first May bank holiday.

Let s try and have this finalised in terms of images asap!



  • Hoorah!! - T in the Park Concert is happening

There is already superb contact from DF concerts-

Jo Blyth who’s role in Local Business Engagement has been busy engaging with local businesses and signposting them to the major DF Concerts Contractors as potential local suppliers. 

These businesses include Builders Merchants, Butchers, Artisan Bakery, Accommodation Providers and a local ticket outlet.

Accommodation provision is a significant opportunity with around 950 bed/nights needed during the preparation for the event, this also positively impacting food outlets.

DF Concerts will also be producing a guide for contractor staff to signpost Accommodation, Food Outlets and Evening Entertainment.



So, loads going on, and I believe we have a more linked up  common goal now.

Let’s keep the show on the road!

Many thanks to my colleagues for all their hard work and support-

Geoff, David, Eleanor, Louise and Sue.


2. Treasurers Report

The account currently holds unrestricted funds of :
Income:                      Outgoings:

It was agreed there would be no further membership charges, to existing members, until post the BID Ballot.

The account currently holds BID Restricted funds of :
Income:  £20,000  (Scottish Gov Grant)               Outgoings: £       (BID Manager Payments)

BID Manager costs are included in a Fixed Price Contract, additional BID funding should be available from PKC, (upto £20K) as needed.

The account currently holds Banner Restricted funds of : £2543.20
Income: £4000  (PKC Grant)                    Outgoings: £1456.80 (Production Cost)

Note: a later payment of £1465.20, for installation, left a balance of £1078 to be retained for future banner related costs.

3. Election of Committee Members

All current committee members agreed to continue for another year.





Notes of  Meeting Monday 15th Feb 2016
Attendees:
Carol Wood - ACP Chairperson / Chocolate Galley
Louise McGregor- ACP Treasurer / Whispers
Sue Brown - Tiny Touch
Maggie Robin - Bear Necessities
Richard Halley - Watson Hogg
Donald - Post Office
David Westland - Total BIDS Scotland
Andrew Mitchell - Total BIDS Scotland
Geoff Gelder - ACP Secretary



1. Chairperson, Carol, welcomed all to this first meeting of the year.

2. Postmaster, Donald, provided further information on the Post Office Relocation.  The consultation period closes in March, and Donald is 95% confident the move to take place.  This should be confirmed within 2-3 weeks of the completion of the consultation period, and the move could be completed by July/Aug 2016.

3. Geoff reported that Banners, 13 for the Town Centre Lampposts ad 19 for the Gleneagles Station Road Lampposts are now in production, and should be up for Easter.

4. Geoff reported that the Town Centre WiFi project was still being delayed, due to difficulties in getting the Leased Line to the first property, from which the service will be launched.  802Works have applied for an extension to the grant, and this hopefully will be successful. Progress will be reported on the front page of the Web Site as further news becomes available.

5. Auchterarder Business Improvement District (BID), Geoff introduced David and Andrew from Total BIDS Scotland, who are the ACPs selected team to manage the forthcoming Auchterarder BID. David and Andrew detailed there own extensive background in BIDs from there first introduction to Scotland.  Key to that experience was the ongoing successful BID in Alloa Town Centre, and they are keen to build on that success in Auchterarder. David and Andrew answered a range of questions on the subject of BIDs, highlighting the successes in Alloa of the Business Improvement Grant Scheme, the Waste Recycling Scheme and BID support to Events. This success was clearly proven when Alloa Businesses voted to continue the BID for a further 5 years.  Once the consultancy contract is in place David and Andrew will become familiar faces around the businesses that will hopefully make up the Auchterarder BID Area, with a BID Ballot likely in March/April 2017.  The ACP is now seeking Business owners/representatives to form the Steering Group for the Auchterarder BID.


6. With no further business the meeting closed at 7pm








Notes of the meeting held Monday 2nd November 5:30pm in Chocolate Galley
Attendees:
Carol Wood - ACP Chairperson / Chocolate Galley
Eleanor Aitken - ACP Dep Chairperson/D&R Johnston
Louise McGregor- ACP Treasurer / Whispers
Geoff Gelder - ACP Secretary (Also representing Community Council, Bloom Association & Allotment Association)
Jacqueline Walsh- PKC -Community Capacity Worker
Euan Mackintosh - A&DCC
Judy Bremner - ADLHA
Ron Bear -
Maggie Robin - Bear Necessities
Pauline Rhodes - Manager, Auchterarder BoS
Felix Gibson - 802Works

1. Carol, ACP Chairperson, welcomed all to the meeting.
2. Geoff, ACP Secretary, gave the following updates:
Lampost Banners - Plans are progressing on the final disigns of banners to replace those displayed on the lampposts for Ryder Cup.  We should expect the new ones to be available for when the Christmas Lights come down.

T in the Park - Dates have been confirmed for 8-9-10 July 2016, and it is anticipated there will be several changes to the transport plan.

Auchterarder Charrette - The report is available, as reported on the Website and various notice boards.  It was noted though at several meetings there was a limited awareness of the process or report in the wider community.  Both the ACP and the A&DCC need to try to raise its profile. 
3. Banking in Auchterarder, Pauline Rhodes, Branch Manager, gave details of the reduced operating days and the reasons behind this change. From 7th December 2015, the Auchterarder Branch will be open 10am - 4pm Tuesday, Wednesday and Friday of each week.  A night safe being available for businesses to use on the days closed.  Whilst the operating days are reduced, the level of service should improve due to a higher staffing level.

4. Future of Auchterarder Post Office, Donald, (Auchterarder Postmaster) gave an informative talk on the future options for both the Post Office Counter Service and the Delivery/Sorting Service in Auchterarder.  Currently the two operate from the same building, but space is restricted.  A number of options are possible, and each still provides a Counter Service in Auchterarder.

5. Town Centre WiFi, Felix Gibson, from 802Works, provided an update on this project.  Government Funding has been secured, thanks to the 14 businesses that have signed up.  The order has been placed for the Fibre Connection, between the exchange and Chocolate Galley, with a delivery time from BT Openreach of 55-60 Working Days.  Within that same schedule 802Works will install the necessary Switch and WiFi Transmitter/Receivers, such that we can expect the service to start to role out in late Jan 2016.  When complete the WiFi should be available throughout most of the High Street.  Going forward, this Superfast WiFI can be exploited in several ways to benefit both the businesses and the community.

6. Business Improvement District Project, Carol and Geoff reported that significant progress had been made in the last few months.  The Auchterarder BID has been approved and funded provided by the Scottish Government. PKC have also agreed to matching funding, and will provide it as required.  The next steps are to form a Steering Group and recruit a Project Manager by March 2016 with the aim of running the Ballot in April/May 2017.  The currently proposed BID Area covers Gleneagles, Ducally, Grand Eagles and all Business Properties within. Further information will initially be provided on a separate page within the Community Website.

7. Forthcoming Events,  
Christmas Fair - Sunday 29th November
Christmas Tree Festival - Monday 7th December through to Thursday 24th December

The meeting closed at 6:50pm





Notes of AGM held 12th May 2015, 5:30pm - 6:30pm at Cocoa Mountain

Attendees:
Carol Wood - ACP Chairperson / Cocoa Mountain
Louise McGregor- ACP Treasurer / Whispers
David Homewood - ACP Committee Member / FoAH
Geoff Gelder - Secretary (Also representing Community Council, Bloom Association & Allotment Association)
Noreen Homewood - SWRI
Judy Barrow - PKC -Community Capacity Worker
Sue Brown - Tiny Touch
Daley Smith - IOLAIRE Finance
Corinne Buivenga - NOSH
Geoff McCartney - Mi Perthshire
Pauline Rhodes - Manager, Auchterarder BoS
Felix Gibson - 802Works

1. Chairpersons Introduction and Report
Carol provided a detailed and entertaining report of the activities of 2014/15. Full content to be added below:
 

 

  • Welcome  

  • ACP formed May 2012  - Year 4! And what a year.....

    I think “tempestuous” captures some of what we experienced -

    turbulent, stormy, tumultuous, violent, wild, ‘lively’, heated, explosive, uncontrolled, unrestrained, feverish, hysterical, frenetic, frenzied, frantic and a degree of fun too!

  • Through all of this, the ACP aims remain the same –

    - To continue to promote the sustainable development of  Auchterarder and surrounding area for the benefit of the community.

    - And as part of this process, involve those who live and work in Auchterarder

    In summary – to raise profile and brand the town – destination town – so what s happened over the last 12 months...........

    So - Let s get the worst offender out of the way first – we were SO excited and full of anticipation with the Ryder Cup coming to town last September.

    45.000 people 5 minutes away – a dream come true

    In reality...railroaded by the Ryder Cup organisers ....a nightmare -  that event took SO much of our time and energy for little or nothing back.

    In summary, some gained, but most lost out. Let’s hope we see a tourism legacy at the very least.

    Then there was Referendum – uncertainty in retail.

    But, what a fabulous day when the Comonwealth baton visited town. The town was thronging with people and just goes to show the pull an organised event can hold –And, with many thanks to the Christmas committee, we had a lovely afternoon of events in November, and the 2nd successful Year of the sponsored Christmas trees organised by the bloom society.These events are what we need more of! How can we get more of this?

     

Let’s have quick jump back to 2013 where we had the PKC retail park report which dismissed the possibility of creating a Town Centre solution and satisfy the need for a larger supermarket.The Co-op stepped in and commissioned architects to create visionary drawings of how the town centre could look with the option for co-op to relocate to two potential  sites. Since then, we now have 2 separate live projects which compliment each other to further the initial work undertaken by the co-op. Both, thankfully, are financed by the Scottish Government

The first is, in the main, a longer term visionary project initiated by Euan Mackintosh, chair of the community council– with invaluable help from David Holmwood and Geoff Gelder.

It’s called the "Auchterarder Charrette Initiative”. 

 

Dictionary definition is – a public meeting or workshop devoted to a concerted effort to solve a problem or plan the design of something.

 

 

The outcome should generate a Vision for Auchterarder going forward, including a Masterplan to guide future planning discussions.

The Vision should be Tangible and Achievable.

 

It should include a mix of:

Quick Fix, low cost, possibilities that could be funded from existing sources,

Medium and Longer Term possibilities that may require funding to be secured.

 

The first of the two Community Engagement events in the Aytoun Hall was held on Friday 13th March and the second on the 9th April with Nick Wright from N7 architects running the project.

 

Over 100 attended who were split into workable groups to express their thoughts on potential improvements and changes for the town and listen to each groups ideas.

N7 took all the points back with them to put together an overview which they presented at the 2nd meeting in April.

With a similar turnout, all were split into workable groups to discuss how to further the projects and anything left out.

The overall outcome in terms of viable projects is still to be published, but hopefully will encompasses all the areas for improvement –

 – parking, creating a town centre – “the lang toon” widening some of the pavements to create outdoor seating areas with planted trees and change of road colour and vastly improved access on and off  the A9.

 

The second project is for a short term fix for funding and involves submitting an application to become a Business Improvement District (BID)

Hot runner for the name is “Auchterarder Takes Aim”

Assess, Improve and Maintain!

The primary aim of an Auchterarder BID would be to increase the profile of the town and encourage more people to visit.

This should benefit all business s as well as the wider community and improve perceptions of the area, as BIDs have successfully done in many cities the length and breadth of the UK

You may already have some knowledge of the BID process and have seen articles in the local press regarding BIDs, as many towns and cities in Scotland are already benefiting from an agreed BID or are in the process of developing one for agreement.

Local examples being Discover Dunblane and Crief Succeeds.

BIDs in development are funded via the Scottish Government and Local Councils, that being Perth & Kinross. Once developed the proposed Business Plan is voted on by all businesses in the defined area before it can be implemented.

A suitably experienced project manager will be recruited to develop the business plan, operating under the guidance of a local Steering Group of ACP Members. 

A key focus of the Business Plan is likely to be a high impact branding and marketing strategy for Auchterarder Businesses, this being the common theme across most BIDs.  The full  scope of the Business Plan will be identified by the project manager who will consult with all the businesses in the BID area, to ensure it is fit for purpose and well supported. It then goes to ballot.

Auchterarder has always benefited from a good reputation of providing varied and high quality independent businesses, and we aim to see that maintained and improved where possible.

Other BIDs in the area include "Discover Dunblane" and "Crieff Succeeds". We had thought “Auchterarder takes AIM” most appropriate!

 

The Dunblane BID has just recently been balloted by its local businesses, and APPROVED.

The Crieff BID goes to ballot in May, with the result due in June.

  

The ACP thank Judy Barrow for securing the funding to replace the Ryder Cup lamp post banners with new ones which focus on Auchterarder. 

These include the lampposts in the High Street and on the road to the station.

A request is still out there for any additional images to be considered for the banners, and can I draw your attention to the draft banners and additional information displayed on the website. 

Ideally the ACP would like to have submitted the proposed designs by 20th March so as to have the banners in place for the first May bank holiday.

Let s try and have this finalised in terms of images asap!

 

Hoorah!! - T in the Park Concert is happening

There is already superb contact from DF concerts-

Jo Blyth who’s role in Local Business Engagement has been busy engaging with local businesses and signposting them to the major DF Concerts Contractors as potential local suppliers. 

These businesses include Builders Merchants, Butchers, Artisan Bakery, Accommodation Providers and a local ticket outlet.

Accommodation provision is a significant opportunity with around 950 bed/nights needed during the preparation for the event, this also positively impacting food outlets.

DF Concerts will also be producing a guide for contractor staff to signpost Accommodation, Food Outlets and Evening Entertainment.

So, loads going on, and I believe we have a more linked up  common goal now.

Let’s keep the show on the road!

Many thanks to my colleagues for all their hard work and support-

Geoff, David, Eleanor, Louise and Sue.




2. Treasurers Report
Louise provided a report of our current finances, as follows:
Total in Bank account - £5643.75
of which £4116 is reserved for the replacement Banners and £711.64 is funds belonging to the Christmas Event Organisation.
Funds available to ACP are : ££816.11

Membership for 2014/15 was 30.

Membership charge for 2015/16 remains at £5

3. Election of Committee Members
All current committee members agreed to stay in post for a further year, no additional applications made.
The committee for 2015/16 remains unchanged.

4. WiFi Project
David Homewood reported that he has completed an initial survey of almost 60 businesses in Auchterarder, and to date 14 have committed to join the system and a further 9 are interested on knowing more.

Felix Gibson from 802WoRKS provided an interesting presentation on the possibility of a Business led WiFI system for the town centre.
The plan discussed was to obtain a dedicated Fibre Optic connection to one of ACP Member Premises, and from there to role it out over a WiFi system installed at several locations to cover the participating businesses and potentially provide a free service to visitors.

Once an order is placed installation would take approximately 3 months, with the greatest wait being for the dedicated fibre optic link from BT.  The full cost of the installation should be covered by the £3000 grant that each participating business can apply for.  Once the individual business applications are completed 802WoRKS would deal with the grant applications and installation.

There will be an annual service charge of circa £6000 + VAT for a 3 year contract. Reducing the contract duration to 1year could increase the charge to £8000. The greater the number of businesses that participate the lower the individual cost, eg With 25 participants cost would be circa £20-£32 per month.

It is proposed that initially all businesses would pay the same charge.

Industry Standard security would be employed to protect all individual data.

System reliability should be circa 99.999% availability.

The current proposal is for a 100Mb Bandwidth Service, which would be managed to provide appropriate service levels for businesses and visitor users.
The initial allocation could be circa 80Mb for Business Users and 20 Mb for Visitors.
The overall and/or apportioned bandwidth could be increased or decreased once usage has been assessed.

Visitors using the service would access the service via a "splash page" which would allow advertising of local services, offers, events etc
Potentially any advertising revenue via the splash page could be used to reduce the costs or provide additional services.
Visitor usage along with business usage can be recorded and reported, and reports of this usage made available to members of the service.

It should also be possible to add WiFi links for Telephones, CCTV and payment card readers.

Felix was thanked for his presentation, which answered most of the questions raised during the initial survey and the meeting then closed at 7pm



Post this presentation the ACP committee members present discussed the potential of the WiFi System and it was agreed to progress a proposal further with 802WoRKS, and request an initial survey from 802WorKS. The aim being to obtain further information of the equipment and service to be provided together with actual costs.



Notes of the Auchterarder Community Partnership meeting
held 3rd March 2015, 5:30 – 6:30pm in Cafe Kisa.
 
 
Attendees:
Carol Wood - ACP Chairperson / Cocoa Mountain
Eleanor Aitkin - ACP Committee Member / D&R Johnston
David Homewood - ACP Committee Member / FoAH
Geoff Gelder - Secretary (Also representing Community Council, Bloom Association & Allotment Association)
Noreen Homewood - SWRI
Richard Halley - Watson Hogg
Judy Bremner - ACP Committee Member/Strathearn History Club
Moris Armfield - Strathearn History Club
Christine Duff - Strathearn History Club
Euan Mackintosh - A&DCC
Euan Mitchel - Auchterader Police
Sam Arnott - Co-op
Judy Barrow - PKC -Community Capacity Worker
Jim Healy - Resident
Elizabeth Healy - Resident
John Robertson - Visitor
Mark Liddiard - Visitor
Alan Matheson - Sewcreative
Ewan Anderson - N7 Architects
Jo Blyth - DF Concerts
+3


1. Carol (ACP Chairperson) welcomed everybody present to our first public meeting of 2015, and particularly our two guest speakers Ewan Anderson from N7 Architects and Jo Blyth from DF Concerts. Carol also thanked Café Kisa for the use of the premises for the meeting.
 
2. The ACP thanked Judy Barrow for securing the funding for replacement of the Ryder Cup lamppost banners with new ones to focus on Auchterarder.  A request was put out for any additional content to be considered for the banners, and everybody's attention was drawn to the draft banners and additional information displayed on the website.  Ideally the ACP would like to submit the proposed designs by 20th March so as to have the banners in place for the first May bank holiday.
 
3. It was announced that the ACP was going to progress an application for a Business Improvement District (BID), as had been discussed previously in early 2014.  Attention was drawn to other BIDs in the area ie "Discover Dunblane" and "Crieff Succeeds". Further details, including fully costed business plans of both can be found on the internet.
 
The Dunblane BID has just recently been balloted by its local businesses, and APPROVED.
The Crieff BID goes to ballot in May, with the result due in June.
  
 
4. Ewan Anderson from N7 Architects provided an interesting presentation on the forthcoming Community Planning Workshops as part of the PKC "Auchterarder Charrette Initiative”.  Ewan highlighted the experience that N7 have already gained in several other charrettes for the Scottish Government. The following key points from the presentation are noted:
The outcome should generate a Vision for Auchterarder going forward, including a Masterplan to guide future planning discussions.
The Vision should Tangible and Achievable.
It should include a mix of:
Quick Fix, low cost, possibilities that could be funded from existing sources,
Medium and Longer Term possibilities that may require funding to be secured.
 
The first Community Engagement event is in the Aytoun Hall on Friday 13th March 5:30 to 7:30pm
Whilst you would be welcome at any stage of the proceedings, you would get best value by being there at the start and staying for the whole period.  After an initial short presentation those present will be split in to workable groups to express their thoughts and listen to others.
 
       IF YOU HAVE VIEWS ON THE DEVELOPMENT OF AUCHTERARDER TOWN CENTER PLEASE COME ALONG.  
 
 
 5. We then welcomed Jo Blyth from DF Concerts to take about Business Opportunities at the proposed T in the Park Concert. Jo started with a brief introduction to DF Concerts and her role in Local Business Engagement.  Whilst the Planning Application is yet to be approved Jo has been busy engaging with local businesses and signposting them to the major DF Concerts Contractors as potential local suppliers. These businesses include Builders Merchants, Butchers, Artisan Bakery, Accommodation Providers etc. DF Concerts have also recently announced two local Ticket outlets, one in Auchterarder and one in Crieff.  Accommodation provision is a significant opportunity with around 950 bed/nights needed during the preparation for the event, this also positively impacting food outlets. Jo highlighted that DF Concerts would be producing a guide for contractor staff to signpost Accommodation, Food Outlets, Evening Entertainment etc....

Jo announced that she would be arranging a Business Seminar, with more information, probably in April. 

Several local business representatives took the opportunity to talk with Jo once our formal proceedings ended.


6. All present were thanked for attending and the meeting closed at 6:30
 


 

Minutes of Meeting held Monday 1st September - 5:30-6:30pm, at Café Kisa

Attendees:
Carol Wood - ACP Chairperson / Cocoa Mountain
Louise McGregor- ACP Treasurer / Whispers
Eleanor Aitkin - ACP Committee Member / D&R Johnston
David Homewood - ACP Committee Member / ALRA
Geoff Gelder - Secretary (Also representing Community Council, Bloom Association & Allotment Association)
Sue Brown - Tiny Touch
Representative - Tiny Touch
Representative - Labels for Less
Representative - The Tea Room
Noreen Homewood - SWRI
Richard Halley - Watson Hogg
Judy Bremner - ACP Committee Member/ Auchterarder Historical Society
Keith McNamara - PKC
Euan Mitchel - Auchterader Police
Ian Martin - Police Scotland
Lawrence Kenny - Transport Scotland
Samuel Wightmen - Café Kisa, CRUK
Catherine McGraw - Catherine's
Charmaine McNair - The Florist in Auchterarder
Sam Arnott - Co-op
Judy Barrow - PKC -Community Capacity Worker
+1

1. Carol welcomed everybody to the meeting, and after a round the table introductions briefed on the key points to which PKC/Ryder Cup Europe had responded.  THE FULL RESPONSE CAN BE DOWNLOADED at Documents OnLine.

 

(1) Remove the need for Parking Permits in the High Street

 

Agreed

(2) Provide “High Impact Posters” on the access roads and for individual shops to ensure all customers know car access and parking is still possible

Ryder Cup Europe, as part of their community engagement communications plan, have already purchased significant advertising space in not only local but National Newspapers indicating that Auchterarder is very much open for business. In addition RCE have also produced large event signage that will be displayed on key routes indicating this to passing traffic. These were due to be erected in the second week of September.

 

(3) Issue Press Statement/Advertisement to clarify the situation, and confirm the High Street will remain open for business as usual

Agreed – we will work up a Communications Plan with partner organisations and share it with you.  Key message is “Auchterarder is open for business”

 

(4) Consider withdrawing the local bus pick up service and directing all local residents/visitors with Ryder Cup tickets to the “West Park” facility

 

For the reasons articulated above, this is a service that has been planned by the Transport Group and that Group wishes to keep the current proposals.

 


2. During the discussion which followed, the following was noted:

a. The need for a Public Meeting was discussed, and agreed that the proposed Ryder Cup event in the Aytoun Hall on Friday 12th September could be used to promote the fact that the High Street will be open for business as usual throughout the Ryder Cup week.

JUDY BARROW, with support from Ryder Cup Media team , will provide an advertising leaflet for the event which can be displayed in shops and advertised in local press.

ACP to consider manning a stall at the event and generating there own individual shop leaflets.

b.  Details were requested of the Local Pick-Up plan, but advised not yet finalised.  ACP would prefer a plan that does not pick up around the centre of the High Street - to discourage all day parking by attendees in the prime parking areas.

Keith McNamara agreed to let ACP know asap.

c.  Details were requested of the proposed advertising, to ensure it had the clear message that the High Street will be open for Business as Usual.

Keith McNamara agreed to seek prior view of the copy for view by ACP, from Ryder Cup media team.

d.  Louise, ACP, highlighted the long delay in generating the PKC sponsored Local Business Leaflet.  It was originally to be available for the workers setting up the site, but with that task almost complete the leaflet is only to be ready this week.  It was also noted that the on line version is not readily found from the Ryder Cup pages.

3. The meeting finished with a tank you to Sam for providing the venue. 

 








Minutes of Meeting held 25th Aug 2014 , 5:30 - 7:00 pm at Café Kisa.

Attendees:
Carol Wood - ACP Chairperson / Cocoa Mountain
Louise McGregor- ACP Treasurer / Whispers
Eleanor Aitkin - ACP Committee Member / D&R Johnston
David Homewood - ACP Committee Member / ALRA
Geoff Gelder - Secretary (Also representing Community Council, Bloom Association & Allotment Association)
Sue Brown - Tiny Touch
Noreen Homewood - SWRI
Euan Mitchel - Auchterader Police
Samuel Wightmen - Café Kisa, CRUK
Catherine McGraw - Catherine's
Charmaine McNair - The Florist in Auchterarder
Sam Arnott - Co-op
David  - Co-op
Patricia Halley - PH3 Dry Cleaning
Gordon Polley - Ellies Cellar
Judy Barrow - PKC -Community Capacity Worker
Donnie Macleod - Synergy Cycles
Margaret Kennedy - Local Resident
Euan Mackintosh  - A&DCC
+1





1. Chairpersons Welcome and Report:   Carol welcomed everybody to the meeting and thanked Sam for his continued support in providing a venue for the ACP meetings.  The PKC sponsored Ryder Cup advertising leaflet for local businesses should after several delays be out in circulation soon, many thanks to Louise for coordinating this.  The Baton event in the summer was a great success for all in Auchterarder and demonstrated the value to the High Street of such an event.  It was reported that over 3000 people attended the event.
2.  Co-op Advertising Screens:  The new tills at the Co-op include advertising screens, targeting customers packing their bags. Carol asked if these were available for local input. Sam Arnott advised that these are controlled from a central location to communicate Co-op Offers, and presently do not support local community content.
3.  Ryder Cup Update PC Euan Mitchell provided a brief on the latest local traffic impacts of the Ryder Cup. A lengthy discussion resulted from this brief, specifically around peoples understanding of the access and parking restrictions to Auchterarder High Street throughout the event.  Key being the:
  • confusion resulting from the 1st issue of the Local Residents Leaflet which was widely circulated and reported in the press.
  • recently posted No Waiting No Loading restrictions for A824, which includes the High Street.
  • lack of information on the local bus pickup for Ryder Cup ticket holders.
  • general belief that Auchterarder will be virtually inaccessible to many of its regular customers.
During the presentation it was identified that other local towns/villages whilst not now having a local bus pickup for the event, will benefit from an additional Park&Ride facility at "West Park".  It was proposed by ACP members that this could also be the best solution for Auchterarder Residents and Visitors who are attending the event, as it reduces any significant need to park in Auchterarder and hence makes any parking restrictions unnecessary.

The outcome of this discussion was agreement from all present that a letter be sent to those responsible for traffic management plans for the Ryder Cup stressing in no uncertain terms the potential impact of this on the traders and residents of Auchterarder.  Given the short time available to correct this situation, It was further agreed that the letter should be sent to local councillors, elected representatives and press.

Because of the urgency to seek resolution of this issue it was agreed to hold a further meeting Monday 1st September, 5:30 - 6:30 at Café Kisa.

4. Other Information:
  • An event to celebrate the Ryder Cup is being planned by PKC/Friends of Aytoun Hall, probably for 12th September.
  • A future Town Leaflet and promotions, to be discussed further at the next general meeting, in support of the events being planned for later in the year.
  • High Street Christmas event SUNDAY 30th NOVEMBER, in the High Street and Aytoun Hall
  • Auchterarder Bloom Christmas Tree Festival, for 2 weeks prior to Christmas.


  Post Meeting Note: Below is the text of the letter sent to Mr Keith McNamara for action: 

RYDER CUP IMPACT ON AUCHTERARDER HIGH STREET

Whilst the value of the Ryder Cup to Scotland and Perth & Kinross is acknowledged, the committee and members of the Auchterarder Community Partnership (ACP) are becoming increasingly concerned at the likely impact on Auchterarder High Street during the forthcoming Ryder Cup event.

The numerous briefings from the Ryder Cup Organisers and Perth & Kinross Council led us to believe that we could expect business as normal throughout the event, and stressed the value of extra custom during the set up and take down periods. We believe very few on the High Street have benefited from much extra added value to date.

Our greatest concern though, is for the access and parking in Auchterarder High Street during the event.  Since the Ryder Cup briefings started over 12 months ago, we believe we have simply been trickle fed bad news – with the worst being left to the last!

Version 1 of the  “Local Residents Leaflet” provides very misleading information on access to and parking in the  high street, and has been circulated to several thousand residents and businesses, and published in the local press..   This situation has been further compounded by the Planning Notices appearing on lampposts along the A824 which includes Auchterarder High Street, stating that there is NO WAITING and NO LOADING along the A824. 

We understand a Park Permit system is to be implemented in the High Street, but details have yet to be provided to Businesses, Residents or Visitors.  We challenge the need and practicality of such a system. Additionally the details of the proposed permit parking system have yet to be communicated to any residents and potential visitors.

The availability of the local bus pickup service for resident and visitor ticket holders staying in Auchterarder is now seen as a significant disadvantage to the town, especially as details have yet to be provided.  We understand an additional Park and Ride is to be available for Crieff/Comrie etc , known as “West Park”, and consider this should also be used for residents and visitors from Auchterarder.  This would positively improve the High Street parking situation.

Due to these issues, local residents and regular visitors are currently under the impression that Auchterarder High Street will effectively be inaccessible to car users and hence local traders are questioning the value of even opening during the Ryder Cup week.

The situation has been further compounded by the very late notification that the Community School of Auchterarder will be closed for both the Thursday and Friday, rather than just the Friday as previously advised.  Many shop owners and staff are now faced with additional childcare costs if they choose to stay open.

This topic was discussed at an open meeting of the Auchterarder Community Partnership, held 25th August, at which it was agreed that we request Perth & Kinross Council and the Ryder Cup Team take steps to correct the situation immediately, as follows:

Remove the need for Parking Permits in the High Street,

Provide “High Impact Posters” on the access roads and for individual shops, to ensure all customers know car access and parking is still possible,

Issue Press Statement/ Advertisement to clarify the situation, and confirm the High Street will remain open for business as usual,

Consider withdrawing the local bus pickup service and directing all local residents/visitors with Ryder Cup Tickets to the “West Park” facility.

Strictly enforce the NO WALK ON access to the event, and the access to the local bus pickup (if still implemented), to minimise parking in the High Street.

With only a few weeks remaining prior to the event, the businesses within Auchterarder have little confidence that this mess can be cleared up and if significantly impacted will seek financial compensation.  The Auchterarder Community Partnership will meet again 1st September 2014, 5:30-6:30pm at Café Kisa in Auchterarder and you are invited to that meeting.

 

Carol Wood (ACP Chairperson)

 

Distribution:

Action:

Keith McNamara      KDMcNamara@pkc.gov.uk

 

Information:

Teresa Wilson           teresaw@specialprojects-uk.com

PC Euan Mitchell      euan.mitchell2@Scotland.pnn.police.uk

Auchterarder & District Community Council   AuchterarderCommunityCouncil@pkc.gov.uk

Cllr Tom Gray   tomgray@pkc.gov.uk

Cllr Anne Gaunt   agaunt@pkc.gov.uk

Cllr Murray Lyle  mlyle@pkc.gov.uk

Gordon Banks MP banksgr@parliament.uk

Roseanna Cunningham MSP roseanna.cunningham.msp@scottish.parliament.uk

robin.matheson@bbc.co.uk

stvnews@stv.tv

editor@thecourier.co.uk

editorial@strathallantimes.co.uk

eirian@livinglocal.org.uk

nreid@alloaadvertiser.co.uk

 

 

 

 












Minutes of AGM held 19th May 2014, 6pm at Café Kisa

Attendees:
 
Carol Wood - ACP Chairperson / Cocoa Mountain
Louise McGregor- ACP Treasurer / Whispers
Eleanor Aitkin - ACP Committee Member / D&R Johnston
David Homewood - ACP Committee Member / ALRA
Geoff Gelder - Secretary (Also link to Community Council, Bloom Association & Allotment Association)
Sue Brown - Tiny Touch
Noreen Homewood - SWRI
Euan Mitchel - Auchterader Police
Samuel Wightmen - Café Kisa, CRUK
Christina Gelder - CRUK
Catherine McGraw - Catherine's
Charmaine McNair - The Florist in Auchterarder
Sam Arnott - Co-op
Graeme Craston - Co-op
Denise Jackson - Perth & Kinross Sports Council
Stuart Bonney - Community Sports Partnership
Patricia Halley - PH3 Dry Cleaning

Apologies Committee Members/Members - Judy Bremner, Cairine Caskie

1. Chairpersons Report: Carol Wood welcomed everybody to this AGM and thanked Sam or the use of Café Kisa today and throughout the last year. Carol went on to report the following highlights of the last year and looking forward:
The ACP is now in its 3rd year and aims to continues to promote the sustainable development of Auchterarder and surrounding area for the benefit of the community, and to Involve those who live and work in Auchterarder to raise profile and brand the town – destination town
Completion of the Initial development of the website www.auchterardertown.co.uk, and suggestion that it could include a page for Local Recruitment and more photographs.
The design of a logo for the ACP, as depicted on the website, by Ally Booker. Carol asked David Homewood to pass on our thanks for this. Carol  requested we use the logo on a number of promotional items, specifically Window Stickers, Postcards and Shopping Bags.
Carol thanked Sue, Eleanor and Louise specifically for their work in securing advertising for ACP members in Scottish Field. Two further entries are planned, one in June and a double page in September to coincide with the Ryder Cup.
Carol identified that the ACP had carried out its own Retail Survey after the one commissioned by PKC which concluded that the most likely outcome was an out of town supermarket at some time in the future. The ACP Survey disputed the conclusion and recommended that a town centre development should be the preferred option. The Co-op coordinated this activity and also commissioned architects resulting in some visionary drawings of how the town centre could look.
Carol reported that the ACP had started down the route of applying to be a Business Improvement District and that this would form part of the Town Centre Planning activity being undertaken by the Community Council. Initial funding via the BID would allow the recruitment of a project manager to engage the local community and develop a Bid Proposal to be put to the local business community.
Carol also reported that:
      the Local Historical Society had secured funding for information boards in the Aytoun Hall.
      a link to the PKC Zero Waste Campaign was considered but no viable options identified for ACP involvement.
      the ACP has promoted support of Shona and Dementia Awareness in the town
      ACP meetings have regularly had updates on the Ryder Cup access issues from Euan.

Looking ahead, Carol identified we need to:
 re-engage with the local traders  and other groups after a quite period,
 promote the availability of free advertising by PKC, as part of the Ryder Cup Support Package,
be aware of the Royal Visit at the end of May, although no specific plans are known for a visit to Auchterarder,
support the FoAH event being planned for the Commonwealth Games Batton Relay arrival in Auchterarder on 5th July,
develop a common approach for opening etc during the Ryder Cup Week, many are believed to be opening until 9pm,
support Sam Whiteman as chairperson of the local CRUK fundraising group in whatever ventures they plan for the Ryder Cup Week, which will be shared with the local Macmillan charity group.

2. Treasurers Report: Louise gave the Treasurers Report:

Balance at Year Start  £76.50

Balance at Year End  £250 (To be confirmed)

The ACP had ?? paid up members for 2013/14

Fees of £5 are now due for the current year, and can be paid to Louise at Whispers.


3.  Election of Committee Members : Geoff reported that Kevin Webb had resigned from the committee, but all others had offered to continue in existing roles for a further 12 months. No additional nominates were made at this time so the committee remains the same and a replacement for Kevin will be sought.

Carol Wood - Chairperson 
Louise McGregor - Treasurer
Eleanor Aitkin - Vice Chairperson
David Homewood - Committee Member
Judy Bremner - Committee Member
Geoff Gelder - Secretary

4.  Ryder Cup Traffic Report: PC Euan Mitchel provided a detailed report on the evolving, but still draft, parking and traffic management plans for the Ryder Cup. Once finalised PKC will leaflet the town with the information. Whilst details of the Car Parks and some road closures/restrictions was already know, two possible changes to local traffic management where identified:
Access between the A9 and Western Rd may be restricted to coaches using the coach park. All Auchterarder traffic to/from the A9 would have to use the Aberuthven junction travelling North and Braco travelling South.

The A9 junction at Aberuthven may have some form of traffic management to assist in joining/leaving the A824 is under consideration. This may be traffic lights or a temporary roundabout, within a 30mph controlled section of the A9.  

5.  Community Challenge Fund : Members present where reminded of the availability of the Community Challenge Fund which could provide funding of up to £2014 towards events planned for 2014.


6.  With no other urgent business the meeting was closed at 7:30pm


--------------------------------------------------------------------------------------------------------------------


Minutes of meeting held 4th Feb 2014
Attendees:
 
Carol Wood - ACP Chairperson / Cocoa Mountain
Eleanor Aitkin - ACP Committee Member / D&R Johnston
David Homewood - ACP Committee Member / ALRA
Geoff Gelder - Secretary (Also link to Community Council, Bloom Association & Allotment Association)
Sue Brown - Tiny Touch
Noreen Homewood - SWRI
Euan Mitchel - Auchterader Police
Daley Smith - IOLAIRE Finance
Samuel Wightmen - Café Kisa
Wendy Ross-Smith - Alame Fraser Ltd
Catherine McGraw - Catherine's
Charmaine McNair - The Florist in Auchterarder
Ian Black - Co-op
Shona Fowler (PKAVS - Perth & Kinross Association of Voluntary Services - Older Persons Wellbeing)
+2
 
1. Introduction, Carol welcomed all present to the first meeting of 2014. 
2. Logo Progress, The logo selected by the ACP committee, as can now be seen on the website, was shown. It will now be used on all future ACP material. Thanks were given to Ally Booker @ Creative Design in Nottingham who kindly produced a selection of Logos free of charge, and then provided all necessary files associated with the logo so that the ACP can use it on virtually any advertising medium.
3. Dementia Awareness, Shona gave a well received introduction to the awareness training advertised on the website. The daytime sessions are already almost fully booked.  Recommend booking ASAP to secure a place.
4. Ryder Cup, Euan gave us an update on the plans for the Ryder Cup Traffic Management.  A final brief to locally elected persons will be held in March, which should confirm most details. 
5. Business Improvement District (BID Scotland), Geoff & Carol outlined the aims and advantages of following the BIDS process, which is fully supported by the Auchterarder & District Community Council (A&DCC). Full details are to be found on the bids-Scotland website. Which was followed by general discussion on the topic. Initial funding is via Scottish Government and PKC, to a value of up to £40K, to generate a BID Proposal and hold a Ballot. If agreed at the ballot, by at least 50% of businesses within the area proposed then funding will be by a Business Rates Levy and possibly other applicable external funds. Concern was raised that current trading conditions make a levy unattractive, but it was noted that any levy was at least 14 -18 months distant due to the bids process that had to be followed, and that the project had to show positive outcomes for those paying for it. The ACP and A&DCC now aim to form a steering group to take the idea forward, and will engage further with Bids-Scotland to better understand the process and communicate this via both future ACP & A&DCC meetings.
6. AOB - Ian Black, from the co-op, outlined number of improvements due to be carried out in the store by May whilst they continue to consider more radical solutions. With no further business the meeting closed at 6:30pm. Date of next meeting TBC.
 
 
 
 
 
 
 
Minutes of meeting held 10th September 2013
Attendees:
Carol Wood - ACP Chairperson / Cocoa Mountain
Eleanor Aitkin - ACP Committee Member / D&R Johnston
David Homewood - ACP Committee Member / ALRA
Geoff Gelder - Secretary (Also link to Community Council, Bloom Association & Allotment Association)
Euan Mackintosh - A&DCC Chairperson
Sue Brown - Tiny Touch
Noreen Homewood - SWRI
Samuel Wightmen - Café Kisa
Catherine McGraw - Catherine's
Charmaine McNair
Cairine Caskie - Greystones B&B
Ian Black - Co-op
Graeme Laing - Co-op Consultant (GL HEARN)
Murray Henderson - Co-op (HAUS)
Jim Webster - Co-op (HAUS)
Yvonne Bell (PKC - Zero Waste Campaign)
Ana de Tliguel (PKC - Zero Waste Campaign)
Shona Fowler (PKAVS - Perth & Kinross Association of Voluntary Services - Older Persons Wellbeing)
 
 
 
1. Introduction - Carol welcomed everybody to the start of a potentially busy Autumn and Winter period.
 
2. Zero Waste Brief (PKC Representative) - Ana and Yvonne briefed the community representatives on the progress towards holding a Zero Waste Fortnight in Auchterarder & Aberuthven. Unfortunately none of the representatives present felt they could take on any more activities in already busy diaries. It was suggested that the team should focus on engaging the Community School of Auchterarder, as with circa 800 pupils any support would reach numerous households in the area. The ACP will support the events with entries on the Community Website, and as this campaign will extend throughout 2014 there may be further opportunities for groups/organisations to participate.
 
3. Forthcoming Events Calendar discussed:
      a. Ryder Cup "Educational Launch" at CSoA 24th Sep.
Geoff briefed that this event was not to include local organisations, other than the School.
      b. Auchterarder Christmas Event (DEC 2013)
 Sue identified that this was being planned to take place in the Aytoun Hall on Sunday 1st December 2013, and businesses would be encouraged to take part. 
      c. Lang Toon in June (2014 ?)
It was agreed by all present that this event, missed in 2013, should be  returned to the calendar asap. All members are asked to provide any details of the events last held in 2012, to form the basis for further discussion at our next meeting.
      d. Ducally 2014
Carol identified that this would be repeated in July 2014 and that further details should be likely in Jan 2014.
      
4. Notices/Local Information:
      a. Advertising Opportunity - Scottish Field
Sue identified that several local businesses now supported a whole page of advertising for Auchterarder in Scottish Field, and would continue to do so for at least 6 months.
      b. Historical Society - Information Boards for Aytoun Hall
It was identified that this project was progressing, although it was identified that it may have limited initial value as the Aytoun Hall is not open on a regular basis.   Key questions to be clarified are - can it be open at specific times and can it be staffed? This would support it becoming a visitor attraction which would benefit the town and support signage on the A9.
      c. Traders Survey update
The Co-op representatives gave a briefing on the key outputs of the survey, and went on to brief the meeting on a series of visions they had created for a future Auchterarder Town Centre.  The drawings displayed resulted in much discussion, and we look forward to receiving copies that we can display to prompt further discussion.  
      d. Revised Cinema Planning Application
It was noted that the Cinema planning application had been revised to include the option of a large Retail Outlet, with its own off street car park, rather than the original residential only permission.
 
5. Increased Community Engagement
Being well over schedule this topic was deferred to the next meeting, although it was noted that the A&DCC are interested in a similar event.   Ideally, this could also incorporate a display of the visionary drawings for the town centre, and needs to happen before the end of the year.
 
 
6. AOB
Shona Fowler briefed the meeting on the Older Persons Wellbeing initiative, highlighting an Aging Well event scheduled for 9th October (2-4pm).  Several local traders showed interest in the possibility of making Auchterarder a "Dementia Aware Town" , for which Shona can provide the necessary training.  Further information will be included on the website. 
 
David briefed the meeting on progress with the LOGO, which should hopefully result in some options being presented by the end of the year.
 
 
 
 
Minutes of Meeting held 11th June 2013 - Draft in progress!
 
Attendees:
Carol Wood - ACP Chairperson / Cocoa Mountain
Louise McGregor- ACP Treasurer / Whispers
Eleanor Aitkin - ACP Committee Member / D&R Johnston
David Homewood - ACP Committee Member / ALRA
Kevin Webb - ACP Committtee Member / Churches Together
Geoff Gelder - Secretary (Also link to Community Council, Bloom Association & Allotment Association)
Euan Mitchell - Police Community Engagement Officer for Ryder Cup 2014 
Sue Brown - Tiny Touch
Noreen Homewood - SWRI
Jacqueline Walsh - PKC Sen Community Capacity Worker
Samuel Wightmen - Café Kisa
Ian Black - Co-op
Mike Stone - Co-op
Graeme Laing - Co-op Consultant
Christina Gelder - Resident
Danielle Riley - Ellies Cellar
Christopher Kaslewicz - K Stanley Antiques
 
 
1  Geoff welcomed those present and passed on apologies for Charmaine McNall, Catherine McGraw, Judy Bremner, Karen McRostie, Richard Halley, Ann Gaunt, Alyson Lilley,  Ken Spittal, and Cairine Caskie.
 
2. Geoff announced that the local Community Networking Meetings, run by Jacqueline Walsh, will now be subsumed into the ACP  Meetings. It having been agreed they both had similar aims, in improving community wide engagement.
 
3. Discussion of the recommendations in the PKC Retail Survey Report.
Several members of the ACP expressed concern regards the ease in which the report dismissed the possibility of a Town Centre solution to satisfy the need for a larger supermarket to serve the town and surrounding area. Supported by the team from the Co-op, those present actively discussed the issues including the factors that led the report to conclude that a large supermarket was need and whether it would really stem the significant leakage of local spending power to other shopping areas. The result of this discussion is that the Traders Group within the ACP will prepare a survey to be passed around local traders to specifically ascertain their view on the current health of the High Street and the likely impact of a Town Edge Supermarket.  This will be followed by wider consultation with the local community.  (The covering letter and the survey can be viewed or downloaded at Documents Online.
 
4. Ryder Cup Brief - PC Euan Mitchell.
Euan provided a brief on the currently available information on the local impact of the Ryder Cup in 2014. Additional detail will be added to our own website, specifically the details on the 3 planned Park & Ride schemes which will facilitate most of the travelling public. Further details are now not likely until the Autumn presentations, at which we may get details on any proposed road closures or restrictions - specifically around the Gleneagles access road from the A9 and the bus route through Glendevon from the Park and Ride at Balado. Euan stressed that whilst the official line was that all access would be via the notified Park & Ride schemes or the Train, it is reasonable to assume a local solution will be available for ticket holders resident within Auchterarder. The local scheme will only be announced once the number of ticket holders to whom it applies is known. It should be business as usual on the High Street during the day, with opportunities to cater for the increased level of visitors using local accommodation in the evenings.
 
Meeting Closed at 7:15pm
 
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Meeting 7th May 2013 (Including AGM)
 
Minutes
 
Attendees:
Carol Wood - ACP Chairperson / Cocoa Mountain
Louise McGregor- ACP Treasurer / Whispers
Eleanor Aitkin - ACP Committee Member / D&R Johnston
Geoff Gelder - Secretary (Also link to Community Council, Bloom Association & Allotment Association)
Sue Brown - Tiny Touch
Euan Mackintosh - Community Council
David Homewood - ALRA
Noreen Homewood - SWRI
Kevin Webb - Churches Together
John Torkington - Resident
Kate Torkington - Resident
Catherine McGraw - Catherine's
Charmaine McNall - Florist
Alyson Lilley - Gleneagles Hotel
Jacqueline Walsh - PKC Sen Community Capacity Worker
Samuel Wightmen - Café Kisa
Ian Black - Co-op
 
 
1. Welcome - Geoff (Secretary) welcomed all regular and new attendees and requested any new attendees to add their details to the circulating attendance/contact sheets.
 
2. Chairpersons ReportCarol (Chairperson) provided a summary of all the events over the past twelve months. Key events being the:
 
- transition of the Traders Association into the Auchterarder Community Partnership(ACP) in May 2012, with an agreed constitution, bank account, and        management committee.
 
- bid for community funds for creation of a community website. As a result of this activity alternative options where explored, which resulted in the creation of a free website on Google Sites with a focus on good local content.  Carol identified that at a future date funds may still be requested to upgrade the site.
 
- work towards creation of a unique identity "LOGO" for the ACP.  This commenced with a competition at Auchterarder Community School, and we are now working towards getting this adapted to meet the requirements of a LOGO.
 
- work towards identifying opportunities for additional "Brown Signage" for Auchterarder ie a Visitor Attraction.  It is hoped to continue this with active support of the Auchterarder Local History Society which is to become a member of the ACP.
 
Carol went on to outline the next steps for the ACP, these being:
 
- Wider engagement with the community to carry out a survey to identify those issues that people feel should be addressed.
 
- Creation of a "Town Pamphlet" to advertise the town.
 
- Support Auchterarder events such as Lang Toon in June, Christmas Fair and encourage any additional events.  It was noted that the Lang Toon in June may be a much reduced event in 2013, although nothing has been formally heard from the previous committee since there call for new committee members.
 
Carol then requested that Geoff provide an update on progress and plans for the website.
Geoff stated that the initial data set, covering local businesses, clubs and organisations is now considered complete - although inputs will continue to be added as and when provided. Over the coming summer months the focus will be on developing the Tourist elements of the site, then in the autumn work will return to the local businesses, clubs and organisations with the aim of getting 100% on the site before the end of 2013.  As the site is now at a worthwhile size we will add usage metrics tools to track usage of the site and increase its promotion. Geoff stated he would be happy to attend any club or organisation event to promote and discuss use of the site by the local community.
 
 
3. Annual AccountsLouise briefed the meeting on the current state of the funds for the first year. No expenditure from bank account as all minor costs met by committee members.
 
      Opening Balance £0
      Closing Balance   £76.50
 
The cost of ACP membership, for either individuals, businesses, clubs or organisations was set at £5 per annum (May - Apr) and is now due payment..
 
 
4. Election/Re-election of Management Committee - All of the existing committee had offered to continue to stand, and 3 additional club/organisation representatives where also agreed.
 
New Committee is:
 
Carol Wood (Chairperson)
Eleanor Aitken (Vice Chairperson)
Louise McGregor (Treasurer)
Geoff Gelder (Secretary)
David Homewood (ALRA Representative)
Judy Bremner (ALHA Representative)
Kevin Webb (Churches Together Representative)
 
 
5. Discussion on Out of Town/ Town Centre Retail Development - This planned discussion was deferred to a future meeting as we do not have the results of the PKC Survey and a potential new development by an existing retailer is at a sensitive stage in negotiations.
 
6. AOB & Topics raised during other discussion:
 
Euan Mackintosh said he may be able to set up a meeting for the ACP with the owner of the Beam Engine located in what was Whites Mill. Geoff will liaise with Euan on this. Aim being to see if it can be opened to the public in support of some events.
 
Charmaine proposed the school be approached for support on generation of graphics for the ACP LOGO. It was agreed this would be followed up at the next school community integration meeting, to which the ACP is usually invited.
 
Charmaine highlighted that we should be setting up Face Book and Twitter accounts for the ACP. Alyson, from Gleneagles, also said they could help with "Social Media Skills".  Carol will arrange a session with the Gleneagles Media specialist, and the topic will be discussed further at the next committee meeting.
 
The meeting was then closed at 18:35
 
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Minutes of Last Meeting, held 5th March 2013,5:30-6:30pm, at Cafe Kisa:
 
 

Attendees:

 

Name                                             Organisation/Business                                                                   ACP Member ?

Carol Wood                                    Cocoa Mountain                                                                             ACP (Chairperson)

Louise McGregor                           Whispers                                                                                          ACP (Treasurer)

Catriona Glen                                 Child After Child              

David Homewood                         ALRA    

Noreen Homewood                      SWRI    

Kevin Webb                                   Auchterarder Churches Together            

Denise Jackson                              Auchterarder Gymnastics Club 

Cllr Tom Gray                                 PKC       

Shona C. Stewart                          Merry Go Round Playgroup, Cubs, Scouts & Beavers      

Donald Ramsey                            Post Office         

Judy Bremner                               ADLHA 

Ian G. Black                                   Co-op   

Russell Keiller                               Perthshire Chamber of Commerce         

Euan Mackintosh                         A&D CC               

Sam  Wightman                           Café Kisa             

Geoff Gelder                                Auchterarder Bloom, Auchterarder Allotments, A&D CC          ACP (Secretary)

            1.       Introduction: Carol Wood welcomed all and provided a brief introduction of the work to date of the ACP.

2.       Website Progress: Geoff provided a brief update on the growing website content and its evolving structure.  All are requested to view and continue to provide inputs to the website.

3.       Car Parking Brainstorm Session: Geoff led the brainstorming, with support from Carol and Louise to gather in the results and keep it moving at a good pace.  The group had been briefed to stay positive at all times and be prolific rather than detailed in their contributions, and all entered into it in a wholehearted way.  The group generated so many “sticky note” comments it was a challenge at times to keep up with the activity of grouping them under common themes.  The aim of the session had always been to generate a wide range of possible solutions, and in this it was successful.  The session also identified the need for more clarity on the definition of the problem, against which the potential solutions could be assessed.  The key output was the need for a detailed survey to be carried out of current parking habits, and whilst others have already carried out surveys their scope is not known.  Clr Tom Gray agreed to investigate the survey methodology and outcome of the PKC survey carried out in 2012, and to provide any available information.  A secondary purpose of this session was to introduce those not familiar with brainstorming to the techniques and ground rules for their application, again this was seen as successful and we can look forward to more of the same on a wider range of topics.  The full output of the car park brainstorm session can be found following these minutes.

4.       Future Development Projects:  The ACP now propose to work on a strategy to first engage the whole community to identify those issues on which the ACP should focus its activities and then to formulate practical plans for their resolution.  This is seen as supportive to the developing PKC Community Plan, to which we would hope to identify common themes.  The first step will be to engage with those organisations which hopefully share and support this objective, specifically:  The Community Council, PKC Councillors and PKC Community Capacity Workers.   An example of similar community engagement and planning outputs can be seen for Crieff at www.crieffcommunitytrust.org.uk , and is worth a look.

5.       AOB: The meeting finished with a call from Carol to anybody who may have time to serve on the Lang Toon in June Committee, which is understood to be in need of support.

6.       Next Meeting: No date at present, but AGM will be held in MAY2013

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Car Parking Brainstorm Session Output

 Whilst awaiting all to arrive, the early arrivals looked at defining the parking problem/issues, as follows:

The number of people who generally want to park close to the town centre during normal working days and at weekends

Too many cars not enough space

Irresponsible parking

The main car park is far too small

People leaving cars parked all day

Inefficient use of existing spaces

Too many use spaces for more than 2 Hours, which should be a fair and reasonable time

Unable to see round parked cars when joining High Street

Double parking by delivery men/women when no spaces

No time limits or meters

Shopkeepers/workers  parking in front of own shops

Non-essential shopping being done at peak times, ie OAPs  9am and  3pm

Lack of signage that parking is available at the school, free of charge, weekends and after 4pm

Unclear parking areas


We then moved on to proposing solutions, with the problem defined as:

 Within the primary zone (defined as the High Street, East of Castleton Rd to West of Montrose Rd) we need to increase the parking available between 10am and 4pm each day by 10 -20% over the next 1 to 3 years. This is presumed to require an increase of 20 spaces by Mar2014 and a further 20 by Mar2016, or an equivalent reduction in demand

 

 Ideas proposed , as recorded on the Stick-Its, no duplicates removed:

Could we enlarge Co-op parking area?

Extend Car Park

Move Bus Depot, and extend Car Park

Pressure PKC to seriously explore access to Johnny Moir park (Also signed as Dunlop Park)

Angled parking on the High St

Add 2nd level to Car Park

Encourage a “big hitter” to buy out Dohertys, and construct a 2 storey outlet with under parking

Find an overspill car park

Establish a local shopper’s taxi service, maybe subsidised

Encourage shoppers to walk one way, return via taxi with goods

Extend existing Car park behind deja

Carry out a survey to ascertain who is parking, why they are parking and when they are parking.

Allow angles parking, which should also reduce traffic speed (North side of High St, Castleton Rd eastwards)

Repaint White and Yellow road markings

Encourage more use of Co-op delivery service

Pressure PKC to accept that more parking must be provided along with any additional house building

Sat & Sunday parking at School, maybe even a small charge for School Funds

Sign for School parking

Limit parking in Crown Wynd car park to 2 Hours

2 Hr limit on High Street Parking

Prefer time limit to charging

Ask School Teachers/Staff to stop parking on High Street

Weekend Car Parking in the school with walking access via Chaple Wynd

Parking charges, beyond initial 2 hour period

Ask Shop Staff to stop parking in the High Street

Lobby PKC remorselessly to expand off road parking

Identify legitimate residential requirement

Restrict parking for non-residents

No shopkeepers cars parked on High St for more than 30 minutes

School teachers must use school car park

Establish a Long Term car park, with park & ride

Car Park Charging

Free parking in car park, which should be extended, metered parking in High St

Residents Parking Zone

None residents area limited to 30 minutes

Parking Fees will require monitoring, discourage use of High St and result in increased travel costs

Introduce Charging, and resident cards.

Allocated Parking Spaces

Residents Parking

Reduce Long Term Parking

Encourage parents to walk with their children to school

Try a park and ride system for folk outside the prime zone

Parking restrictions on % of High St

Private cars parked on street, when off street parking available

Caravans parking in High Street

Encourage use of mobility scooter rather than cars

Parking Bays, to be marked out.

Parking Bays

Pavement area at Car Park?

Council Hut?

Use of Telecoms area 10am-4pm

Establish a Town/Community Plan, of which parking would be one of the topics

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