posted Feb 12, 2015, 1:15 PM by Athens Drive High School Band
updated Mar 16, 2015, 8:47 PM by Kimberly Lowe
Band Booster Meeting Minutes
Thursday, November 13, 2014
President (Mary Knierim): Welcome. Thanks for competition support. Winter
Programs starting up.
Secretary (Kim Lowe): Distributed minutes.
Delayed approval to give everyone time to look over. Approval obtained
post meeting via email with approval by David Scarborough and second by Wendy
Treasurer Report (Jean Burroughs): Provided financial snapshot for current fiscal year.
Income is at $230,080.70 with expenses at $176,301.74. Large expense for
Philadelphia trip is coming up this month. Since July, fundraisers have earned
$73,290.45 with $40,9070.50 going to student accounts and $32,319.95 to general
fund. Our budgeted amount for 2014-15 fundraisers is $90,380.67. Fundraisers exceeding budget include Big Al’s,
Durham Bulls, Coupon Books, Fall BBQ and State Fair Parking. Fundraisers not
yet reporting include Cookbook Sales, Fruit & Nut Sale, Mattress Sale, Car
Wash, Spring BBQ, Let’s Eat, PNC, and NCSU Lemonade. Donations are down. State
Fair Parking is by far the largest contributor to the general fund. Durham
Bulls is largest contributor to student accounts.
Communications (Kim Lowe): Website Committee is developing a mobile app for the
band. Hope to have in production by mid January. App is available on all
platforms and ready for alpha testing. Interested alpha testers, please email
Ways and Means
- Fruit & Nut Sale: Packets went home October 30. Orders are due November
17 at 2:30pm. Delivery/Pickup is at band hallway December 12 from 2:30-6pm.
Order forms and information on website. Order deadline most likely extended
until banquet on November 22.
- Recipe Book:
300 books arriving in November and will be all that is available for Christmas
delivery. May have sample and/or books
at banquet. Cost is $18. Order form to be placed on website. First come, first
served for first 300. Another order
expected in January.
- State Fair Parking (Aleece Spalding): Beautiful weather. Gregory Poole is unique in
allowing us to use their area for parking fundraiser. State Fair Parking is a
crucial fundraiser for our band and earns far more for band’s general fund than
any other fundraiser. Provides approximately 37% of our overall general fund
- Big Al’s BBQ: Made approximately $5000 with $4500 going to
student accounts and $500 to general fund.
- PNC (Tabitha Groelle):
Athens Drive Band received 1
of 2 “Longest Volunteer Group” certificates at the PNC Volunteer banquet in
October. Band has been volunteering at PNC since 1999. All PNC slots, through
June 2015, are posted online and ready for signups. With marching season open,
hopes to get more volunteers. There are lots of events between now and June. Standby
slots are important for picking up extra carts so please sign up for those as
well. Need to work extra events to fulfill our contract obligations. If
contract isn’t met, we lose bonus resulting in an overall loss for the fundraiser.
Please consider signing up. Pays less than Bulls or Lemonade Stands but also
fewer hours and easier work. Making personal phone calls to get coverage for
Philadelphia dates. Realizes dress code is an issue but that is a PNC rule and
nothing we can change. With only 3-4
slots per event, should be able to fill all events but having trouble doing so.
Open to suggestions on how to get folks to signup.
- VIC Cards (Jean Burroughs): Passed around signup sheet for those who are not
already signed up.
- Scrip: Earn
extra percentages Thanksgiving Day.
Philadelphia Thanksgiving Day Parade (Richard
- Less than two
weeks away. Great itinerary planned: includes tour of Eastern State
Penitentiary, Sightseeing Cruise & Buffet on the Delaware River, Independence
Hall tour, marching in oldest Thanksgiving Day parade in America, Thanksgiving
dinner in Dutch country, holiday lights tour, Hersey’s Chocolate World and
Gettysburg National Military Park. All transportation, lodging, attractions and
meals included with exception of Friday dinner on the drive home.
inspection and packing on Saturday after Raleigh parade. Uniforms must be left
at school ready to go to after the parade on Saturday. Make sure student has
complete uniform, shoes, socks, gloves. If new gloves needed, charge will be
made to band account. Uniforms go on truck Monday after rehearsal.
- Check in at band
room Tuesday at 11pm. Busses leave at midnight. Back at 10pm Friday.
- Pack only one
suitcase or duffel bag; bring appropriate clothes, coat, hat, gloves,
toiletries, comfortable shoes, raincoat or umbrella. Bring a small carry-on with a change of
clothes to take on the bus for arrival in Philadelphia. Pack instrument and
instrument supplies. Bring pillow and blanket and small amount of spending
money for souvenirs and Friday dinner. Please tag all luggage and instrument
cases with student’s name and contact information. Band supplies rain gear for
parade. Average temperature is 43 degrees but extremely unpredictable. Dress in
multiple layers, thin layers under uniform, spandex, long underwear, wool
- Arrangements are
available for Early Drop Off and Early Departure. Early Drop Off starts at 6pm
Tuesday in the bandroom. Bring $5 for pizza and movies. Sign up online. Early
Departure is from Marriott hotel after arriving back from parade. After parade
students will be provided light meal, board busses in uniform, back to hotel to
change and retrieve luggage. Early departures should collect student’s luggage
and check out with their chaperone before leaving.
- Wendy Bennett
will be distributing add-on tickets and/or wristbands at the banquet to
families who purchased. Families purchasing cruise tickets should pick those up
in Philadelphia by last name at the ticket window located near the dock. Field
House Restaurant is closing down for us. If you did not purchase add-on for
Field House, additional seating may not be available.
- Those not going
to Philadelphia can view parade locally on ABC11 from 9am to noon. 6ABC.com
will provide live stream. Athens is 8th band out of 21 and should
cross cameras around 10am.
- Those going to
Philadelphia, check out parade’s website (http://bit.ly/1qEHhVZ) for map and
recommended viewing locations. Parade also has facebook page. Joyce and Brian
Bubar to record 6ABC.com and TV.
- Band’s FAQ
document containing latest itinerary, travel tips and more is available at
- If interested in
10:15am Hersey’s Chocolate Factory tickets, contact Jennifer Wakeford right
athensbandtrip on Twitter or text “Follow @athensbandtrip” to 40404. Will be
communicating schedule changes, important reminders and arrival information.
- Have rented large
truck to transport equipment, props, uniforms, etc. Students will help load the truck Monday.
Truck will be 1 or 2 hours behind the busses on Friday. Could use some help
unloading if you can come back or hang around a bit later on Friday night.
- Meeting at 1pm
Sunday (11/16) to work on parade props.
- We have been
asked to appear on Good Morning America before the parade. Band student
interviews. Segments aired at 7am and 7:18am. Entire band, in uniform and ready
to go, needs to be onsite at 6am to practice with crew of Good Morning America.
Guard (Rebecca Davis): Thanks for all the help. Looking forward to Winter
Guard. Dates will be posted soon. Thanks for helping us get to Philadelphia and
for new parade uniforms.
Percussion (Jim Merchant): Winter Percussion orientation last night. Auditions
Fundraising Survey (Wendy Bennett): Thank you! 107 responses. Provided useful
- 86% of
respondents have worked at least one of our big 4 fundraisers.
- State Fair
Parking is most popular fundraiser (50 of 59 workers or 49% ranked #1) with
only 3 (5%) ranking as least favorite; Durham Bulls came in second with 15 of
79 workers (19%) ranking as #1 and 27% of workers ranking as least favorite;
PNC came in close third with 7 of 41 workers (17%) ranking as #1 with a
corresponding 17% ranking as least favorite; Lemonade Stands came in fourth
with 4 of 56 workers (7%) ranking as #1 and 36% ranking as least favorite.
- Most families
(77%) work fundraisers to fulfill their 6 fundraiser shift credits to partially
pay their band account (70%). 40% work to spend time with other band families,
26% have fun, and 19% pay their band account in full working fundraiser venues.
- Most families do
not take advantage of fundraiser opportunities because of family obligations
(72%), work obligations (68%), pay for time commitment to low (52%), other
volunteer obligations (34%). 15% prefer to pay and 6% are uncomfortable working
- Those who have
worked in the past but no longer do so is due to changes in work situation
(50%), changes in family situation (47%), they don’t enjoy it (31%) and changes
in financial situation (11%).
- 31% of
respondents depend on fundraisers to ensure child’s participation in our band
programs. 69% do not.
- 95% know children
14+ can work some venues.
- 71% of respondents
indicated their children work fundraising venues.
- 78% feel it is
important students be able to work venues.
- For our General
Fund only fundraisers, 88% participate in Band BBQ, 57% in Let’s Eat! events,
47% in Mattress Sale and 33% in Car Wash.
- Concession type
fundraisers are most preferred (50%) with Service fundraisers (parking, car
wash) running a close second (45%). 25% of respondents prefer sale-based
fundraisers. 25% prefer other types of fundraisers.
- Social activity
fundraisers are almost evenly split with 55% voting against and 45% voting for.
- Good education
with Scrip program. 94% of respondents familiar with program.
- Good education
with Sponsor Program with 86% of respondents familiar with program. Of those
53% are willing to solicit sponsorships.
- 76% of respondents
felt we had an adequate number of fundraisers, 20% felt we had too many and 4%
felt there were not enough ways to earn money for their band account.
- 30% of
respondents would be willing to pay more in band fees and not be asked to work
fundraisers. 70% would not.
- 5 respondents had
ideas for new fundraisers.
- Need to do more
education regarding “fundraiser shift credits”. 19% indicated they did not
understand fundraiser shift credits and 18% indicated they did not know first 6
fundraising shifts earned additional for their band accounts.
Mattress Sale (Aleece Spalding):
- Need more
workers! Please sign up. Will be a fun day. Shifts are 3 hours each.
Statistically 85-95% of those in the market for a mattress will purchase. Send
out on neighborhood list servers. Forms up front. Clint is here with $5 for
those in attendance at last meeting. To beat last year (49 sold), invite one
person. $10 right now if you can phone someone during this meeting and get him
or her to agree to come Saturday.
- Doc volunteered
to drive mini-bus. Need a couple of kids in mattress suits to work carpool line
in the morning or tomorrow afternoon. Yellow yard signs in hallway. Please take
some and put up. Need help putting signs up around school. Students will be playing instruments and
promoting at street corners. Chaperone needed with each group.
Upcoming events include
Winter Percussion, Winter Guard, Marching Band Banquet (11/22), Parades
(Raleigh, Philadelphia, Cary and Apex), and Parent Christmas Party (12/13 at
Merchant’s home). Gobble Golf is being rescheduled for after Thanksgiving.
Director’s Comments (Dr. Markoch):
- Thank you for
being here. Extra convention programs available up front. Please take one.
- Moving now to
parade season with golden treasures of Carnegie, NCMEA, Concerts and Marching
Band competition shows behind us. This year our colorguard will be mixed in
with the winds for parades. Raleigh parade on the 22nd is a test
drive of our Philadelphia parade performance.
- Community and
volunteer activities include playing at grand opening at Lowe’s Foods.
Wonderful gig. They presented us with a $150 Lowe’s Foods gift card that we
used to provide the Wind Ensemble with bagels prior to their trip to Winston-Salem
for their NCMEA performance. We’ve provided pep-bands for special events at
Combs Elementary, Yates Mill Elementary and Oak Grove Elementary. Performed at
NCMEA in Winston-Salem for the 3rd time in 9 years.
- Mattress Sale on
- Raleigh parade
and Banquet on 22nd. Will be taking formal picture of marching band
down at the stadium before the Raleigh parade. Went on SmugMug for the first
time. WOW! All marching band students receive recognition and certificates at
- Philadelphia 22nd-25th.
Grateful for Richard, like having our own travel agent.
- Apex, Cary
parades after Thanksgiving.
- Wind Ensemble
will be “band caroling” at 3 area senior centers on December 14th.
Laura Ashford to coordinate sites. Forty-five minute performance at each site.
- We have new
activity buses. NICE!
- Grand Holiday
Concert December 18th.
coming up. Students are getting ready for auditions.
- Winter Percussion
and Winter Guard starting up. Jazz Band starting in January.
- Thanks to Jim
Merchant for new shelving in back closet.
- Receives constant
accolades on our booster parents and students.
Has the best job in the world.
- Next year is
Disney during spring break (2016).
- Applying for 2017
- Support, spirit
and love most important.
President’s Closing Remarks (Mary Knierim): School
play, “A Flea in Her Ear”, is Thursday, Friday and Saturday, November 20-22.
Several band students participating.
No meeting in December. Next
meeting, January 8, 2015.
Meeting Adjourned: 9:45pm