Documents‎ > ‎

By-Laws

BY-LAWS OF THE OHIO STATE UNIVERSITY CHAPTER OF THE

AMERICAN PHARMACISTS ASSOCIATION

ACADEMY OF STUDENT PHARMACISTS

Revised: January 2013

 

SECTION I. MEMBERSHIP YEAR

  1. The membership year shall be November 1 through October 31.

 

SECTION II. MEMBERSHIP DUES

  1. The Executive Committee shall establish the dues for the American Pharmacists Association Academy of Student Pharmacists (APhA-ASP) members annually.
  2. Active members pay annual dues which includes membership in the American Pharmacists Association Academy of Student Pharmacists (APhA-ASP), the Ohio Pharmacists Association (OPA), the Academy of Pharmacy of Central Ohio (APCO), and the International Pharmaceutical Students' Federation (IPSF). Membership entitles the member to all benefits offered by each organization.

 

SECTION III. LOCAL AFFILIATE/PROFESSIONAL LINK

The American Pharmacists Association, Ohio Pharmacists Association, Academy of Pharmacy of Central Ohio, and the International Pharmaceutical Students’ Federation shall formally recognize the Academy of Student Pharmacists as the affiliated student chapter provided the following standards are met:

  1. Organization for the purpose of offering unified Association membership on the campus of The Ohio State University.
  2. Application of the one-person, one-vote principle for the representation of all student chapter-governing bodies.
  3. All elections conducted with open nominations and secret ballot.

 

SECTION IV. EXECUTIVE COMMITTEE

  1. The Executive Committee shall be composed of the following elected officers: President, Vice-President, President-Elect, Treasurer, Treasurer-Elect, Director of Programming, Director of Public Relations, Membership Vice-President, Student Political Advocacy Network Liaison, and P1 Liaison. Faculty advisors may attend the Executive Committee as ex-officio members of the committee.
  2. Eligibility to run for a position on the Executive Committee of APhA-ASP shall be limited to the following members:
    1. President-Elect: current second year student pharmacist during year of office.
    2. Vice-President: current first, second, or third year student pharmacist during year of office.
    3. Treasurer-Elect: current second year student pharmacist during year of office.
    4. Director of Programming: current first, second, or third year student pharmacist during year of office.
    5. Director of Public Relations: current first, second, or third year student pharmacist during year of office.

6.     Membership Vice-President: current first, second, or third year student pharmacist during year of office.

7.     Student Political Advocacy Network (SPAN) Liaison: current first, second, or third year student pharmacist during year of office.

8.     P1 Liaison: current first year student pharmacist during year of office.


[NOTE: The office of President shall be assumed by the immediate past President-Elect and the office of Treasurer shall be assumed by the immediate past Treasurer-Elect.]

  1. In order to hold any executive position, the student pharmacist must be an active member of APhA-ASP and pay his/her dues pursuant to Section IIB above.
  2. Incoming Executive Officers may only hold office in another organization if approved by a majority vote of the current executive officers.
  3. The Executive Committee shall meet at least twice per semester. Special meetings may be called at the request of the President. A majority of the members duly elected shall constitute a quorum at any meeting of the Executive Committee.
  4. Each of the permanent members of the Executive Committee shall have one (1) vote on the matters pursuant to Section IV Letter E with the exception of the Faculty Advisor(s), who will have no vote.
  5. The duties of the Executive Committee shall include, but not be limited to, the determination of policies and procedures for the organization and implementation of said policies and procedures.

 

SECTION V. ELECTION OF OFFICERS

A.    A member may only run for one position in an election.

B.    The officers of the chapter that serve on the Executive Committee shall be determined by a majority vote of all voting members present at a general meeting announced for the purpose of election. [NOTE: Voting members are defined as dues paying active members.]

a.      This election shall be conducted with open nominations and voted on by secret ballot.

C.    The elected officers of the Executive Committee shall attend executive meetings and shadow current officers immediately following their election. They will then hold a term of office of one academic year beginning in April following their election.

 

SECTION VI. DUTIES OF THE OFFICERS

The officers of the American Pharmacists Association Academy of Student Pharmacists shall be responsible for guaranteeing open nomination in the conduct of the election of new officers. These officers shall assist the President in coordinating the activities of the Executive Committee, as well as various other committees.

A.    The duties of the President shall be:

1.     To preside over all meetings and oversee all Committee Chairpersons, Liaisons, and Representatives.

2.     To oversee that the President-Elect has complete understanding of The Ohio State University American Pharmacists Association Academy of Student Pharmacists Chapter Constitution and By-Laws prior to his/her installation as President.

3.     To update and revise the Constitution and By-Laws as needed.

4.     To oversee the duties of the Vice-President, President-Elect, Treasurer, Treasurer-Elect, Director of Programming, Director of Public Relations, Membership Vice-President, SPAN Liaison and P1 Liaison.

5.     To make any appointments deemed necessary.

6.     To assume such duties as may be imposed by official majority vote of the membership.

7.     To serve as an ex-officio member of all committees.

8.     To maintain close contact and communication with the other members of the Executive Committee and the chapter advisor(s) on a regular basis.

9.     To inform the membership and chapter advisor(s) of all actions taken.

10.   To compose the annual Chronology Report for all appropriate committees and the Chapter Activity Report.

B.    The duties of the Vice-President shall be:

1.     To exercise the duties of the President in his/her absence.

2.     To serve as Chairperson of the Patient Care Committee; therefore, appointing and overseeing the following subcommittee chairs: Operation Immunization, Operation Diabetes, Operation Self Care, Generation Rx, Katy’s Kids, Be Poison Wise/Smart, Open Airways for Schools, Project Heart, and newly constituted patient care projects developed by active members and approved by the executive committee. He/She will be responsible for the completion of the projects thereof.

3.     To coordinate the annual Patient Care Project Fair for the college during Fall Semester.

4.     To coordinate the National Patient Care Project reports due annually.

5.     To compose the annual Chronology Report for all appropriate committees and the Chapter Patient Care Award Report.

C.    The duties of the President-Elect shall be:

1.     To assist the President whenever necessary.

2.     To have a complete understanding of The Ohio State University American Pharmacists Association Academy of Student Pharmacists Constitution and By-laws prior to his/her installation as President.

3.     To update and revise the Constitution and By-Laws with the President as needed.

4.     To serve as Chairperson of the Student Development Committee; therefore, appointing and overseeing the following subcommittee chairs: Patient Counseling Competition, Pharmacy Council Representative, and Midyear Regional Meeting/ APhA Annual Meeting. He/She will be responsible for the completion of the projects thereof.

5.     To compose the annual Chronology Report for all appropriate committees and the Chapter Statistical Report.

D.    The duties of the Treasurer shall be:

1.     To prepare and submit an annual budget to the executive committee for approval before the academic year begins.

2.     To provide a financial report at least twice during the semester to the executive committee that compares income and expenses to annual budget.

3.     To serve as a Chairperson of the Fundraising Committee; therefore, appointing and overseeing the following subcommittee chairs: Career Fair. He/She will also assist the Treasurer-Elect as needed with the remaining subcommittees under the Fundraising Committee. He/She will be responsible for the completion of the projects thereof.

4.     To oversee that the Treasurer-Elect has a complete understanding of all aspects of the treasury prior to his/her installment as Treasurer.  

5.     To keep a record of all funds of the chapter.

6.     To provide an end-of-year chapter financial report to the executive committee at the last academic year executive committee meeting.

7.     To submit annually a chapter income tax report to APhA.

8.     To record all cash receipts and disbursements from all chapter activities. This involves maintaining a balanced checkbook and entering all information in a transaction ledger.

9.     To compose the annual Chronology Report for all appropriate committees and the Chapter Innovative Programming Report.

E.     The duties of the Treasurer-Elect shall be:

1.     To assist the treasurer wherever necessary.

2.     To learn all aspects of the treasury for the following year, when she/he will become Treasurer.

3.     To serve as a Chairperson of the Fundraising Committee; therefore, appointing and overseeing the following subcommittee chairs: Charity Luncheon and Merchandise. He/She will be responsible of the completion of the projects thereof.

4.     To compose the annual Chronology Report for all appropriate committees and assisting the Treasurer with the Chapter Innovative Programming Report.

F.     The duties of the Director of Programming shall be:

1.     To serve as the Chairperson of the Professional Affairs Committee; therefore, appointing and overseeing the following subcommittee chairs: Programming, International Pharmaceutical Students Federation (IPSF), APCO, and Blood Drive Coordinator. He/She will be responsible for the completion of the projects thereof.

2.     To work with the Executive Committee to determine meeting schedules during their term of office.

3.     To act as the liaison between guest speakers and the chapter.

4.     To compose the annual Chronology Report for all appropriate committees and the Outstanding IPSF Activity Report.

G.    The duties of the Director of Public Relations shall be:

1.     To serve as the Secretary and as the Chairperson of the Public Relations Committee; therefore, appointing and overseeing the following subcommittee chairs: American Pharmacists Month, Awards, and Social Affairs. He/She will be responsible for the completion of the projects thereof.

2.     To compose the annual Chronology Report for all appropriate committees and the Most Improved Report.

H.    The duties of the Membership Vice-President shall be:

1.     To serve as the Chairperson of the Membership Committee; therefore, appointing and overseeing the following subcommittee chairs: Membership, Finding Your Future in Four Minutes, Website Maintenance and Historian (who keeps a photo and/or video record of chapter activities for display within the College of Pharmacy).  He/she will be responsible for the completion of the projects thereof.

2.     To organize and distribute all recruitment materials prior to the start of the school year.

3.     To conduct a fall membership drive during the first month of classes.

4.     To conduct a spring membership drive during the end of Spring Semester.

5.     To compose the annual Chronology Report for all appropriate committees and the Chapter Professionalism Report.

I.      The duties of the Student Political Advocacy Network (SPAN) Liaison shall be:

1.     To serve as the Chairperson of the Legislative Committee; therefore, appointing and overseeing the following subcommittee chairs: Legislation, Policy, and OPA (Student Trustee on OPA Board of Trustees). He/she will be responsible for the completion of the projects thereof.

2.     To monitor information on the APhA Legislative Action Center.

3.     To organize, when necessary, the chapter’s activities regarding specific APhA "Call to Action" items provided in the APhA Legislative and Regulatory Update.

4.     To oversee the creation of the Chapter policy proposal to take to the Midyear Regional Meeting.

5.     To disseminate policy proposals from other chapters to be debated at either MRM or the APhA Annual Meeting.

6.     To serve or appoint someone to serve as the Student Trustee on the OPA Board of Trustees.

7.     To compose the annual Chronology Report for all appropriate committees and the Chapter Policy and Legislative Report.

J.      The duties of the P1 Liaison shall be:

1.     To represent the first year student pharmacist class during executive meetings and report pertinent information and events back to his/her class.

2.     To assist other members of the Executive Committee wherever necessary and possible.

3.     To oversee the annual Student-Faculty Silent Auction held in the Spring.

4.     To compose and compile the annual the Chapter Chronology Report.

K.    Any current Executive Committee member or candidate wishing to run for office in any other organization   must receive approval from Executive Committee members. Approval shall be defined by a majority vote.

 

SECTION VII. SUCCESSION OF OFFICERS

A.    In the case of a vacancy in the office of President, the Vice-President shall succeed to the office of President, serving the balance of the year.

B.    In the case of a vacancy in the office of Vice-President, President-Elect, Treasurer, Treasurer-Elect, Director of Programming, Director of Public Relations, Membership Vice-President, SPAN Liaison or P1 Liaison, the vacancy shall be filled by the organization from among its members in an election by secret ballot and majority vote. Persons eligible to run for office shall include students whom are first, second, or third year student pharmacists for the duration of their year in office. Fourth year student pharmacists shall not hold office on the Executive Committee due to rotation commitments.

 

SECTION VIII. COMMITTEES, SUBCOMMITTEES, LIAISONS, AND REPRESENTATIVES

A.    Each member of the Executive Committee shall serve as the Chairperson of his/her designated committee, in accordance with his/her elected position. The designated committee for each Executive Committee member is:

1.     President – Presides over all Committees

2.     Vice-President – Patient Care Committee

3.     President-Elect – Student Development Committee

4.     Treasurer – Fundraising Committee

5.     Treasurer-Elect – Fundraising Committee

6.     Director of Programming – Professional Affairs Committee

7.     Director of Public Relations – Public Relations Committee

8.     Membership Vice-President – Membership Committee

9.     SPAN Liaison – Legislative Committee

B.    The following subcommittees will fall under their appropriate committees:

1.     Patient Care Committee:

a.      Operation Immunization

b.     Operation Diabetes

1.     Education

2.     Glucose Screenings

c.      Katy’s Kids

d.      Operation Self Care

e.      Be Poison Wise/Smart

f.      Generation Rx

g.      Open Airways for Schools

h.      Project Heart

1.     Hypertension Screenings

2.     Student Development Committee:

a.      Patient Counseling Competition

b.     Pharmacy Council Representative

c.      Midyear Regional Meeting/ APhA Annual Meeting

3.     Fundraising Committee:

a.      Career Fair

b.     Charity Luncheon

c.      Merchandise

4.     Professional Affairs Committee:

a.      Programming

b.     IPSF

c.      APCO

d.     Blood Drive

5.     Public Relations Committee:

a.      American Pharmacists Month

b.     Awards

c.      Social Affairs

6.     Membership Committee:

        a.            Membership

        b.            Historian

        c.   Website maintenance

                      7.    Legislative Committee:

                                     a.            Legislation

                                     b.         Policy

                                     c.          OPA (Student Trustee on OPA Board of Trustees)

C.    There shall be no more than three (3) co-chairs and one (1) P1 chair per any of the above stated committees. More than three (3) co-chairs or one (1) P1 chair per committee requires approval defined by a majority vote of the Executive Committee.

D.    All newly constituted committees and subcommittees shall assume full responsibility immediately.

E.     The Ohio Pharmacists Association Representative shall be a student member on the OPA Board of Trustees and shall act as liaison between the two organizations.

F.     The Pharmacy Council Representative shall act as a liaison between the two organizations.

G.    If the co-chairs of any committee recognizes a need to request additional funding greater than the amount budgeted to carry out a project that is in accordance with the mission of the American Pharmacist’s Association, they may apply for additional funds by:

1.     Completing an approved "Request for additional funds form"

2.     Submitting the form to the Executive Committee for approval with two-thirds (2/3) majority required for the additional funds to be awarded.

 

SECTION IX. METHODS OF SELECTING AND/OR REMOVING OFFICERS AND MEMBERS

A.    Any student in the College of Pharmacy may be an active member by paying the dues pursuant to Section IIB above.

B.    The executive committee will be selected by the methods outlined in Section IV.

C.    Committee chairs will be selected by the Executive Committee based on an application process.

D.    If a student member lapses in their membership dues, they will not be considered an active member until his/her dues are paid.

E.     Any officer or member can be removed by a two-thirds (2/3) majority vote of the Executive Committee. Reasons for removal may include, but are not limited to the following:

a.      Any actions that blatantly oppose the mission statement of the American Pharmacists Association-Academy of Student Pharmacists

b.     Any actions that may harm the well-being or HIPAA rights of a patient during any APhA-ASP event

c.      If an officer is not upholding his/her responsibilities as outlined in Section V

 

SECTION X. APHA-ASP MEETING REIMBURSEMENT

[NOTE: Reimbursement is dependent on availability of sufficient funds in the APhA-ASP Treasury and is subject to approval of a majority vote of the Executive Committee. Amount of reimbursement will be determined by a majority vote of the Executive Committee]

 

  1. The Executive Officers of the current term may attend the national meeting or other APhA-ASP approved meetings (IPSF, The University of Utah School on Alcoholism and Other Drug Dependencies, etc.) and may be reimbursed for meeting registration, travel and lodging expenses upon meeting all of the following qualifications:
    1. Completing their term of office in good standing.
    2. Signing and agreeing to all stipulations of an agreement contract acknowledging mandatory attendance at required events established by the current Executive Committee.  
    3. Attending all required events at the national conference or other APhA-ASP approved meetings predetermined by the current Executive Committee.
    4. Fulfilling the obligations and duties of his/her elected office.
    5. Submitting all receipts for registration, travel and lodging expenses incurred at the national conference or other APhA-ASP approved meetings. Those persons requesting reimbursement must submit their receipts within the allotted time set by the current Executive Committee in order to be reimbursed.

 

NOTE: The amount of money reimbursed to the Executive Committee member requesting reimbursement will be determined by taking the average of the expenses of registration, travel and lodging of the Executive Committee that attended the conference or other APhA-ASP approved meeting. It is this average cost of attendance at the national conference or other APhA-ASP approved meeting that would be reimbursed to all current Executive Committee members who meet all five points of the above qualifications. No Executive Committee member will receive more reimbursement than the total of his or her expenses. Executive Committee members may alter the reimbursement schedule as they see fit with a majority vote.

 

  1. Any active APhA-ASP member may attend the national meeting or other APhA-ASP approved meetings (IPSF, The University of Utah School on Alcoholism and Other Drug Dependencies, etc.) and may be reimbursed for meeting registration, travel and lodging expenses upon meeting all of the following qualifications:
    1. Signing and agreeing to all stipulations of an agreement contract acknowledging mandatory attendance at required events established by the current Executive Committee.
    2. Attending all required events at national conference or other APhA-ASP related meetings predetermined by the current Executive Committee.

3.     Participating in APhA-ASP chapter events and thereby fulfilling the Participation Contract as determined by the current Executive Committee.

4.     Submitting all receipts concerning registration, travel and lodging expenses incurred at the national conference or APhA-ASP approved meeting. Those persons requesting reimbursements must submit their receipts within the allotted time set by the current Executive Committee in order to be reimbursed.                                                            

  1. The current Patient Counseling Competition winner shall attend the national meeting and may be reimbursed for registration, travel and lodging expenses upon meeting the following qualifications:
    1. Attend all Patient Counseling Competition events at the national conference.
    2. Signing and agreeing to all stipulations of an agreement contract acknowledging mandatory attendance at required events established by the current Executive Committee.
    3. Attend all required events at the national conference predetermined by the current Executive Committee.
    4. Submitting all receipts concerning registration, travel and lodging expenses incurred at the national conference. Those persons requesting reimbursement must submit their receipts within the allotted time set by the current Executive Committee in order to be reimbursed.

 

  1. If for any reason, any attendant of the APhA-ASP national conference or other APhA-ASP related meeting does not meet all their qualifications set for reimbursement, that attendant’s reimbursement will be under the discretion of the current Executive Committee. The attendant shall be notified by the Executive Committee that they are being considered noncompliant with the reimbursement agreement terms and that their reimbursement will be withheld in its entirety. The attendant shall have the opportunity to present their case to the Executive Committee in writing or in person. Upon this presentation, the current Executive Committee may or may not reconsider their decision for reimbursement. If the attendant does not accept the opportunity to defend their case, their reimbursement will be withheld in its entirety upon discretion of the Executive Committee.

 

SECTION XI. DISBURSEMENT OF FUNDS

  1. All disbursements of funds shall be authorized by the President and issued by the Treasurer.

 

SECTION XII. POINTS OF ORDER

  1. On all points of order not covered by this Constitution and By-laws, the Chapter shall be governed by Roberts’ Rules of Order or by establishing usages and customs in all assemblages governed by parliamentary rule.

 

SECTION XIII. AMENDMENTS

  1. A proposed amendment to the By-laws shall be presented to the American Pharmacists Association Academy of Student Pharmacists Executive Committee at least 28 days prior to its proposed adoption.
  2. The By-laws shall be amended only by the vote of two-thirds (2/3) of the members of the American Pharmacists Association Academy of Student Pharmacists Executive Committee voting by secret ballot.
  3. Unless otherwise provided, all amendments shall go into effect immediately upon receiving a 2/3 passing vote by the Executive Committee.
  4. The General Body Members shall be informed of any changes to the By-laws and will have access to the By-laws for viewing.

 

SECTION XIV. ORDER OF BUSINESS

  1. Items to be addressed in the business of General Meetings shall include, but not be limited to :
    1. Calling of meeting to order
    2. Committee reports
    3. Unfinished business
    4. New business
    5. Program
    6. Adjournment

 

 

Č
ĉ
Jennifer Backo,
Jan 9, 2013, 5:59 PM
Comments