Structure of Quality Management System (QMS)

Statement

ALBA's Board of Directors has adopted this Quality Management System to ensure that the organization and its grower tenants are in compliance with food safety and organic laws and regulations and hold appropriate certifications. 

In order to implement this QMS, ALBA has created a management structure comprised of trained and certified ALBA staff and qualified consultants. These individuals ensure that ALBA's Growers register as members of the Grower Group (QMF -04) and meet GAP requirements. They also ensure that this QMS meets the ISO 9001:2015, including its most recent updates.

Staff Roles Related to the QMS

The Executive Director is required to meet at least once a year with the Group Administrator and to assess the effectiveness of this QMS in maintaining customer confidence in the safety of food grown on ALBA land and in the integrity of its organic production.  The Executive Director will review and recommend to the Board any policy changes necessary to update and improve the QMS. 

The Group Administrator is responsible for managing the Grower Group and coordinating with the In-Field Technical Staff (see below).  S/he is also responsible for reporting to the Executive Director the results of the GAP and organic audits. ALBA and individual farmer compliance with organic certifications are managed through and can be referenced on www.myccof.org. 

The Internal Auditor performs internal audits on compliance of individual Grower Group members to the Harmonized GAP Standard and on this QMS.

In-Field Technical Staff provide logistical support to the Group Administrator and all grower tenants, including the Grower Group to ensure proper management of the QMS. The In-field Technical Staff is comprised of the following:
  • The Administrative Assistant provides technical assistance to ALBA farmers in all matters related to food safety and organic record-keeping.
  • The Farm Manager manages ranch operations and provides technical assistance to ALBA farmers in all matters related to production, harvest, and delivery to the ALBA Organics cooler. 
  • The Education Program Manager ensures compliance and provides technical assistance to students enrolled in ALBA's PEPA (farmer education) Program.  (See Grower Member Page.)

Training and Competency of Key Personnel:

   Personnel      Required Training    
       Document
        Training
        Current Staff Receiving Training
Group Administrator
ISO 9001
Harmonized Standard Training
Certificates on file
Kaley Grimland de Mendoza
Internal Auditor
ISO 9001
Harmonized Standard Training
BSI Lead Auditor Training
Certificates on file
Kaley Grimland de Mendoza
Cathy Carlson
Administrative Assistant        
Annual Basics of Food Safety and Symptoms of Food Borne IllnessNone        Juana Hernandez
Education Program Manager    
Annual Basics of Food Safety and Symptoms of Food borne Illness
Attendance sign-in sheet
Nathan Harkleroad            
Executive Director
Annual Basics of food safety and symptoms of food borne illness,  Recall Action Team trainingAttendance  sign-in sheets
Patricia Carrillo
Grower Members
Annual Basics of Food Safety and Symptoms of Food borne IllnessAttendance sign-in sheets
QMF-04
QMP-05 Training and Competencies outlines the required training and competencies of the above roles.

ALBA Organizational Chart (QMP-07)



Management Review Policy

To ensure that the provisions of the management system illustrated in QMP-07 are reviewed and assessed for effectiveness, the Executive Director shall meet, at least once each year, with the  Group Administrator and, as necessary, with the In-Field Technical staff.

Management Review Procedure

During the management review meeting(s), the Group Administrator will review the findings of the internal and external audits. S/he will discuss the performance of each farmer and the performance of the Grower Group as regards food safety and Organic certifications. S/he will also assess the performance of suppliers and effectiveness efficiency of the QMS itself and describe any unresolved issues that have surfaced since the last management review. S/he will recommend changes to the QMS and present these to the Executive Director.

The Executive Director will listen to the assessments provided by the Group Administrator. S/he will take action as necessary directly or through appropriate staff to help individual farmers or the Grower Group to improve performance. S/he will present any QMS policy revisions to ALBA's Board of Directors for adoption.

Management Review Communication and Dissemination

Staff will record Minutes of the management review meeting and disseminated this document to all ALBA personnel who are engaged in ALBA's food safety and organic certification protocols. If the changes to the QMS will affect the farmers' responsibilities or those of the Grower Group, then these individuals and the Group shall receive appropriate and timely notice of these changes.

Adaptive Management

Adaptive management of current management and operational performance will be implemented and the QMS updated to reflect any adaptive management measures taken.

Records

The Group GAP Process and Product Management Organizational Chart (QMP-07) will be updated yearly to reflect any personnel name changes or structural changes.

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Kaley Grimland,
Feb 15, 2017, 10:56 AM