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Active Minutes is a tool for writing a meeting minutes.
You can write meeting minutes quickly as a Evernote format.
Created documents are saved Evernote cloud, so you can share it with your project member.
And Active Minutes also supports writing a meeting agenda.
Furthermore, Active Minutes can transform the meeting agenda to a meeting minutes.
== key features ==
* write meeting agenda
* write meeting minutes
* save document to the Evernote cloud
* convert meeting agenda to meeting minutes
* send document to project member for review ( through AP collaboration )
* create/edit review group
* create/edit review member
* customize document template
- customize field name
- add new field
== action item list ==
Action item list extracts action items from meeting minutes automatically.
Extracting minutes are
* saved to Evernote ( having "Draft" or "Sent" icon )
* having same tag of action item list ( a tag is utilized as the project identifier )
Action items extracting method is as follows.
* extracted action items are compared to those of action item list
* if any existing action item that has the same No. of the checking action item is exist,
the checking item will skipped.
* Even if two action items have same No, those are treated as different action items when their meeting minutes are different.
* If a action item which was extracted in to action item list was deleted from meeting minutes,
the action item in the action item list will not be deleted automatically.
In those case, user has to delete it manually if necessary.
* change the row color according to the status of the action item
* change the row color of the action item whose due date is over
* action item list horizontal scrolling by swipe operation (iPhone version only)
== AP collaboration ==
* send review request to review members through Active Group(*)
(*)Active Group is our communication AP
* import group information from Repeat Contact(*)
(*)Repeat Contact is our AddressBook AP
== customizing template ==
Both of agenda and minutes template is customizable for your purpose.
* edit label name
On the template edit screen, you can change the template settings.
Please refer upper YouTube video.
* add new field
Swipe down row of template. Then the new field configuration window will pop up.
New field will be inserted upper side of swiped row.
** field type
You can select one of field type of followings.
text: text field
title: inline edit text field ( fit for short text )
date: date field
location: inline text field. this field value is saved to DB and become selectable.
person-list: list of person. Refer the "attendee" list.
link-list: list of link. Refer the "attachment" list.
** title rule and content rule **
Rule is composed from constant and rule variable.
Rule variable is a variable expression of note information.
Rule variable is evaluated and replaced to a corresponding constant.
Rule variable has next format.
{% <rule directive> %}
<rule directive> is one of followings.
- autonumber-line
sequence line number in the list.
- date
date value of note configuration.
date format can be specified.
- template-name
template name of the note.
- tag
tag value of note configuration.
tag is used as Evernote Tag.
tag is expected to used identifying the project.
- note-key
note-key value of note configuration.
note-key is expected to use identifying the note.
== sharing note ==
the agenda and meeting minutes are created as Evernote note (call "notes" from this line).
Active Minutes creates Evernote notebook named "ActiveMnutes" automatically.
And notes are belongs to "ActiveMinute" notebook.
To share notes with other group member, Active Minutes creates SharedNotebook of Evernote.
(SharedNotebook is data of evernote that indicates a notebook is shared with other user)
After Active Minutes passed the review infomation to Active Group, review request will be sent to
the group member, and the requested member may open the link in email.
Opening link brings invoking Active Group, and it creates the LinkedNotebook of Evernote.
(LinkedNotebook is data of evernote that indicates the notebook is owned by other user )
Thus note sharing will be achieved.
=== FAQ ===
Q. How to delete a note？
A. Swipe the note in the note list screen
Q. What is the concrete operation to convert a meeting agenda into the minutes?A. Touch the "convert note" button on the tool bar of agenda screen
Q. How to change the note name rule？
A. There are no way of change the note name rule, but you can change the note name indivisually