Compliance Monitoring

Part C (Birth-Age 3)

Self-Monitoring

Your primary resources for self-monitoring SpEd paperwork are:

CIMP Rubrics ("Continuous Improvement Monitoring Process") help you assess IFSPs and evals against state standards.
DPALs ("Due Process Activity Lists") are checklists for all SpEd paperwork. They make it much easier to remember all those little steps.

CIMP Rubric: IFSPs

Part C IFSP CIMP MASTER Rubric

CIMP Rubric: Evals

Part C Evaluation/Assessment MASTER CIMP Rubric

DPALs

Part C Due Process Activity Lists

Due Process Memos

While filing SpEd paperwork, Due Process Secretaries use the DPALs to check accuracy. When missing or inaccurate items are identified, they notify case managers via a Due Process Memo:

After receiving a Due Process Memo, the case manager has 1 week to locate and/or correct the identified items.
If the identified paperwork is not completed within 1 week, the school psychologist is notified. The case manager must contact them within one day with a plan to address the identified paperwork.
If the identified paperwork is not completed within 1 week of the school psychologist’s notification, the building administrator is notified. The case manager must provide the building admin. and school psych with a plan ASAP.
If the identified paperwork is not completed within 1 week of the building admin’s notification, the Special Services Supervisor (SSS) is notified. The case manager must provide the SSS, building admin., and school psych with a plan ASAP.
The building admin. or SSS may request a formal meeting to discuss a plan.

Due Process Memo - Master Template

Make a Copy

State Monitoring

On a scheduled multi-year cycle, districts must engage in Self-Review, Self-Correction, and MDE Review. During years where none of these activities are required, districts have "free" years. If districts engage in some form of self-monitoring during these free years (i.e., CIMP - see above) and submit an annual continuous improvement plan, they can extend the gaps between official compliance monitoring.

Multi-Year Monitoring Cycle

Self-Review

MDE provides record review training for district representatives, and the district then conducts a self-review of records for compliance with state and federal laws. MDE verifies the review and issues findings. The district and MDE determine corrective action to implement based on record review findings.

Self-Correction

The district must correct all identified noncompliance, both within individual student records and for noncompliance deemed systemic in nature through Corrective Action Plans (CAPs).

MDE Review

MDE provides record review training for district representatives, the district conducts a self-review of records, and MDE verifies the review and issues findings. MDE also, among other monitoring activities, interviews district staff, conducts a site visit, issues a report containing a summary of findings related to the LEA’s compliance with state and federal laws, and orders corrective action to address findings of noncompliance.

Corrective Action Plans (CAPs)

If noncompliance is identified, districts are responsible for developing and implementing Corrective Action Plans (CAPs) during the year following review. Most CAPs focus on staff training followed by file review to ensure that the training was effective. Districts have been able to use CAPs to address training needs, to further clarify requirements, and to achieve compliance in previously identified problem areas.

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