PROPOSAL SUBMISSION SYSTEM (OFFICIAL/DUTY ACTIVITIES)

Proposal Submission Steps

1. Fill Out the School Proposal Form
   
   

   • Teachers or staff members who wish to propose an activity must complete the official school proposal form.
     
     

   • The form can be obtained from the school administration or downloaded from the internal system. Edit it Offline https://docs.google.com/spreadsheets/d/1uRB6CCf8xypw7YDD4VoDXRu-oKYH2Ppo/edit?usp=drive_link&ouid=112767335756379691341&rtpof=true&sd=true
     
     

2. Signature of the Person in Charge (PIC)
   
   

   • Once the form is completed, it must be signed by the Person in Charge (PIC) of the activity.
     
     

   • The PIC is responsible for the content, purpose, and completeness of the proposal.
     
     

3. Approval I – High School Principal
   
   

   • The proposal is submitted to the High School Principal for the first level of approval.
     
     

   • The principal will verify that the activity aligns with the school’s agenda and vision.
     
     

4. Approval II – Junior High School Principal
   
   

   • After being approved by the High School Principal, the proposal is forwarded to the Junior High School Principal for the second level of approval.
     
     

5. Approval III – Director of Education
   
   

   • Once the proposal passes the first and second approvals, it will be brought by the Junior High School Principal to the Director of Education for final approval.

   • The Junior High School Principal is responsible for presenting and briefly explaining the proposal content to the Director.
     
     
     

Proposal Submission Deadline

• All proposals must be submitted no later than Saturday at 12:00 PM (WIB).
  
  

• Proposals submitted by this deadline will be discussed in the following Monday’s management meeting.
  
  

• Proposals submitted after the deadline will be processed the following week.
  
  

Additional Notes

• Proposals that do not follow this procedure will not be processed.
  
  

• The proposal must be submitted at least 7 days before the scheduled activity, except in urgent cases with a written explanation from the PIC.

Official Duty Proposal (Additional Attachment for Dinas Purposes)

5. • All submissions involving official duty must include an Official Duty Proposal (Dinas) document that contains:

     • Name and date of the activity

     • Purpose and benefits

     • List of participants

     • Estimated cost and funding source

     • Activity plan

     • Closing statement

   • The proposal template and upload can be obtained from the site coordinator's drive: https://drive.google.com/drive/u/0/folders/0AAYS4bNdqJhzUk9PVA