LMS Attendance

How to Report a Student Absent: 

(Must call Daily)

Please call the attendance line at 505-892-1100  within 48 business hrs of absence (choose option 1) or dial EXT. 58100

Leave the student's first and last name, spell the last name or difficult names, Date of Birth (we have had duplicate students' names), grade, reason for absence, your first and last name, and relationship to your student. The call must be made by a legal guardian not by someone listed as an emergency contact. 

You may fax Dr. notes to 505-892-9728 , have your student bring them to the front office, or email the Attendance secretary at the email address below.  Attendance will not be changed after 48 hours without documentation being turned into the office. 

No hand written notes accepted to EXC absence ( phone call, email or legal documentation)

   nancy.catanach@rrps.net  or jaci.martinez@rrps.net

• Calls will be answered in the order received. It takes time to listen to calls and enter them please allow 24 hours for attendance to update.

• Robo calls for UNX  or TDU attendance go out at 11:00 am and attendance calls may not be updated yet.

• Attendance calls will be entered within 24 business hrs.  

• Student's Tardy or Early release to/from school for appt must have a Dr note to EXC.  TDE will not be recorded just because a parent called in. All day absences for appointments will also require a Dr note to EXC.

• Late bus students or Tardy students may pop an UNX absence alert until their attendance is adjusted after their arrival at school. a student must attend over half of the period for tardies. If they miss more than half it is an UNX absence.

• Please reach out to teachers for concerns with individual TDU or random UNX absences. Office will be notified if a change needs to happen.

Excused Absences ( must give a reason)

• Illness, Injuries, female issues up to 3 days consecutively( including chronic illnesses, mental health - documented on a health plan, IEP, or a 504 plan–Must state absence due to a 504)

• Religious/Cultural Activities (if it becomes excessive, documentation from a religious organization or tribe may be required)

• Family emergencies 3 days  consecutively ( if excessive, may require documentation to EXC)  

• family deaths 3 days

• Wedding - immediate family 1 day 

• Military advancement/deployment/visit (immediate family member)

• Medical, Dental, Mental Health, Physical Therapy, or legal appointments for students (Dr notes are required for all appointments to EXC) 

• Students arriving/late/leaving early to/from school due to an appointment must provide a Dr note to be EXC. A parent phone call or handwritten not will not excuse appts. For ongoing therapy and such, one note stating the student will have ongoing appointments weekly, monthly, date specific, etc for the SY or designated time will suffice.

• Extenuating circumstances if approved by the Principal.

• Graduation for RRPS only Exc.

Unexcused Absences 

Sports clubs not with RRPS school are not excused, Family Vacations,Weddings, reunions, hunting, are not excused 

• Family vacations/ reunions, extended holidays, extended vacation for a wedding etc...

• Mental Health Day (must be on a medical alert with Dr documentation for a mental health condition to be EXC)

• Absent for other family member's appointments unless OOT and only with documentation

• Personal (Parent must leave a reason)

• Non-school-sponsored activities, sports, or OOT trips…

• Absences for which a parent or guardian did not call a student in, or did not give a reason for the absence within 48 business hours. ( Documentation required if later)

• Documentation is required for ANY consecutive absences of 3 or more days.

• Dr notes may be emailed to the front office for the Attendance clerk or brought to the school upon return.

• Truancy letters will be sent via automated email from District for  5, 7 days UNX absences and via email for 10 days UNX absences.

• An Excessive Absence Letter may be sent, requiring a Dr note or Documentation to EXC any absences if a student is in excess of 10% Absenteeism EXC or UNX.

• Graduations not for RRPS