Covid Response

Covid Response Plan

Message from Mrs Eagle

Update 15th March - Important Information about Reopening for Students, Staff & Parents

Dear Parents,

On the whole, the first week of reopening went really smoothly. Our students have done themselves proud by returning with great enthusiasm, and it was wonderful to be together as a community again.

You will have heard that unfortunately we have had two cases of Covid over the last week. These cases were asymptomatic. Around one in three people with coronavirus (COVID-19) have no symptoms, and so finding and isolating these hidden cases quickly will help to stop outbreaks before they get a chance to develop in our community. However, I was very saddened that some of our students and staff have to isolate again. It seems very unfair, especially when they've already been out for so long. It must be very frustrating when they have only just returned to school. My sincere commiserations to them all for this situation. Please remind them that self-isolation is one of the most important things they can do to help stop the spread of the virus and to help protect our friends, family and our community. We look forward to their return next week.

Mrs Eagle


How will we reopen and keep the risk of Covid as low as possible?

How will home testing work?

Covid Home Tests

Our Covid testing routines will change this week, and our students will be completing their regular Covid testing at home from this Thursday morning onwards. This is a really important part of our Covid Response, and all students have a responsibility to take part regularly in this. Please can you support your child with this, and a united effort will ensure that this is consistent across our community. Your collective efforts on this will enable us to protect our school from any cases of Covid that may arise, so thank you all for your cooperation.

When should your child test? We recommend that students test at home on Monday & Thursday mornings before school. This has recently changed as it should be 3-4 days apart. We encourage students to set a reminder on their phones to ensure that this routine is adhered to.

How should you report the result? Please report your child's test result (positive, negative or void) to the NHS and also to the school as below:

  1. NHS Test and Trace should be reported via the self-report page:

  2. Students are also required to report their test results to the school:

    • If your test result is negative or invalid please complete this form.

    • If your test result is positive, you must self-isolate immediately and contact school via the email You will also need to take a PCR confirmatory test which can be booked here:

What if you get a "void" result? If you get a void result, please take another LFD test. If you receive 2 void results in a row you should book a PCR test - you can book one here:

What to do if you don't have a home testing kit for your child? Your child will receive their home testing by the end of the day on Tuesday 16th March. If they have not received this then please email the covid team on and the team leader will arrange for your child to collect it. If you have not consented to covid testing and would like for your child to home test, please email who will arrange for your child to complete a test in school and your child will then be issued with a home testing kit. You will need to complete the consent form prior to us being able to carry this out using the following form.

You can access the letter for all parents here that contains further information on Home Testing process

How are we managing the use of face coverings?

Unless medically exempt, we will expect our students to wear face masks when they are walking around the school site both indoors and out. This is the same expectation as last term. However, with new Government guidance (and a new stronger variant of the virus since we were last open), we will also be strongly encouraging the use of face masks in classrooms whenever social distancing is not possible. Students will be permitted to remove their face masks when they are in their marquee/field Year Zone at break and lunchtimes. Please can parents let your child's tutor know if there is a reason why this shouldn't apply to your child.

The face mask rules add yet another restriction onto our young people’s lives, impeding their communication and self-expression. Therefore, we have applied as much flexibility as possible in relation to the Government guidance. The Government guidance indicates that this expectation may be reviewed at Easter, so we very much hope that after that point it will be safe for our students to remove them when in lessons. We will be very much guided by the risk.

Items of note regarding use of face masks in classrooms:

● We will be recommending that students wear face masks in their classrooms. When students arrive at the start of each lesson, teachers will let students know whether social distancing is possible in their classroom/class, and therefore whether masks can be safely removed.

● We will be encouraging our students to ‘look after each other’ by complying with this if they can’t socially distance.

● If students choose not wear their face masks to protect their peers, we will engage them in positive conversations about their choice. However, they will not be sanctioned.

● We appreciate that the wearing of face masks in classrooms is not ideal. It may be that these are uncomfortable when worn for extended periods of time, and if a young person needs a ‘face mask break’ they should take it off for a few minutes.

Other items of note regarding face masks:

● We have a supply of face masks for students’ use in our ‘Student Support Hub’. Our strong preference is for students to bring their own.

● Disposable masks are discouraged on environmental grounds, but we do understand that some students may need to use these in the shorter term.

● It is vital that students understand how to wear face masks well (if worn incorrectly, it can increase the risk), so please take some time to read and watch these links together at home: CDC How to wear facemasks World Health Organisation Face Mask Video

● Tutors will also be explaining 'how to wear face masks' during tutor time w/c 8, March, and they will also explain how to avoid the problems of misuse with the dos and don’ts below:


  • As before, always wear your face mask when traveling around the school site, both inside and out.

(“Moving = Must = Mask”)

  • If social distancing isn’t possible in classrooms, look after your classmates by wearing a face mask as much as possible. .

  • Clean your hands, or use hand sanitiser before and after you touch your mask, including whenever you put them on or take them off

  • Store face masks in individual, sealable plastic bags between each use.

  • Replace your face mask with another one if it becomes damp.

  • Bring a spare facemask to wear in case yours becomes damp during the day.

  • Tell your teacher if you are exempt from wearing a face mask on medical grounds.

  • If your mask is disposable, remember it is not recyclable so please throw it into the ‘normal’ waste.


  • Touch the front of their face covering during use or when removing it

  • Keep your mask on your head or chin when not in use

  • Wear a face mask if it becomes damp.

  • Wear face visors; these have been shown to spread Covid more easily than masks.

How will social distancing work?

All members of our community should maintain a two metre distance from each other wherever possible. The full return of students means that we do not have the space for distancing between students to take place all the time, particularly whilst they are in classrooms. Therefore, we will be encouraging our students to maintain some distance between each other around the site, but the emphasis will be on alternative strategies such as wearing face masks, use of year bubbles & outdoor marquees, not moving around the classroom, good hand hygiene and ‘catch it, bin it, kill it’ etc.

How will year ‘bubbles’ work?

We will be following the government advice and our students will be in ‘bubbles’ which will be the size of a year group. The use of year group bubbles will enable us to deliver the full range of curriculum subjects with specialist teaching, whilst allowing us to use ‘track and trace’ should we have any cases of Covid within the school community. To add to this, the use of marquees ensures minimal risk of transference as the marquees are open sided, and therefore the students are outside and ventilation high. We are convinced that the use of the marquees was a large factor in ensuring that we had no (known) transference with our positive Covid cases last term.

Students will be moving around classrooms so that specialist equipment can be used, and high level teaching provided. With that in mind, we will endeavour to keep the year groups as separate as possible by using staggered break and lunchtimes which will reduce the number of students moving around the site at any one time. Each year group will also have a specific marquee that they will spend their break and lunch in, as below.

Year 7 - Marquee 1 (by the nursery) and the small field

Year 8 - Marquee 1 (by the nursery) and the small field

Year 9 - Marquee 1 (by the nursery) and the small field

Year 10 - Marquee 2 (by the tennis courts) and the field

Year 11 - Marquee 2 (by the tennis courts) and the field

Students will go straight to the canteen to collect their lunch (if appropriate) and then proceed straight to the location specified for their year bubble. When the students are under the marquee, they should sit down on the artificial grass. They should bring a plastic bag or coat to sit on to aid their comfort. They are then permitted to remove their face masks and should socially distance as much as possible. They are also welcome to use the adjacent field areas to their marquees when the weather is good. Pupils should not wander around the rest of the school at any time.

Unfortunately, due to the staggered lunch/break system there is no indoor alternative to the marquees during poor weather. This is because the other classrooms, hall and sports hall are being used for teaching spaces at this time. We appreciate that this situation isn’t ideal, but need to prioritise the need to keep Covid secure, and are convinced by the Science that the use of outdoor spaces helps to minimise the risk of transference. Thank you for your cooperation.

How will the staggered lessons work?

In order to minimise contact between year group bubbles, we will avoid creating busy corridors by having staggered break times and lunch times for different year groups. We will also provide a five-minute changeover between lessons and a longer time at break for changeovers. This will allow us time for cleaning surfaces in the dining hall between groups. It will also reduce the risk of passing in the corridor or playground. Brief passing in the corridor is currently deemed ‘low risk’, so there will be times during lesson changeover when this does happen but we will try to keep this to a minimum. If you would like to see this schedule, click here. You will see that it includes the use of two marquees. We will have two large open-air marquees in two separate locations on the school field. One will be next to the nursery and the other will be behind the tennis courts. These provide covered outdoor space for our students and will allow us to be specific about which year group bubbles are allowed where during the staggered break/lunch times. Students will receive copies of their year schedule from their tutor group, and copies will be in every classroom. We will also use media boards and an IT reminder system to help staff and students stick to time.

What are the daily timings of lessons and breaks?

Please click here to see the daily schedule for each year group.

How does the one-way system work?

In order to help with social distancing between bubbles, we have developed a very detailed one-way system around the school site. This applies to areas both inside and outside the school buildings. This must be followed by all staff and students at all times during the school day. Anyone who isn’t familiar with this should watch our introductory video and/or see this map [One Way System Site Map ]. If any student ignores this and puts others, at risk our normal behaviour systems will be used.

What time should students arrive and where should they go in the morning?

There will not be staggered starts to the day, so we ask that students arrive on site between 8.30 and 8.40 in the morning. If students have no choice but to arrive earlier, they will be allowed on site at around 8.20am and there is an 'inside queue' in Marquee 1 where Year Bubbles are held separately before the school can fully open at 8.30. Students waiting in the marquee will remain in their year bubbles before proceeding to their tutor rooms at 8.30.

At 8.30, all students go immediately to their tutor groups. There can be no hanging around on the school site, or in the local area prior to school starting. Please make sure that your child knows where their tutor base will be by following this link. [Tutor Teams 2020]

What will classrooms look like?

All classrooms still have the desks facing forwards, and a two metre area for teachers. This is marked with tape and includes the teacher’s desk. Each student will be allocated a desk and it is likely that they will share this with another student. This will be their working space for the duration of the lesson. Students should try to reduce the amount that they move around the classroom each lesson. There is not enough space to socially distance students within our classrooms, so we will be using the other methods of risk mitigation such as wipes, hand-gel and bubbles.

How will assemblies function?

We have decided that face to face assemblies with whole year groups will not take place until the risk of Covid is reduced further. Assemblies are an important part of our school life so will continue but they will be online and watched silently from tutor bases.

Are visitors / parents allowed on school site?

No visits will be allowed except for exceptional circumstances and with prior approval by the school. Therefore, the vast majority of parental meetings with staff during school hours will be online or by telephone. Parents will be unable to drop off forgotten items to their children – PE kits, lunches, books etc. cannot be passed on. We also ask that parents do not gather outside the school gates during drop off and pick up times.

Supply teachers, peripatetic teachers, those providing specialist support to the SEND team and those carrying out immunisations are allowed to visit our school, although we will try to minimise our use of supply teachers.

Any visitors (who are allowed on site for exceptional circumstances) will need to wear face masks, comply with our Covid response (which will be explained at reception) and provide their contact details and consent for track and track purposes. They should also reassure us that they have read our guidance in full by signing a declaration on arrival. They should bring a pen to avoid transference of Covid.

How will we help to promote good hygiene ?

We will ensure that all students understand the importance of good hygiene (handwashing and ‘catch it, bin it, kill it’). This will be delivered in tutor time on 8 March. There will also be posters around the school site. We also ask parents to regularly remind your children of these important routines.

In addition to this, there is a ‘sanitising station’ by the entrance to each classroom. This includes hand sanitisers and a box of wipes/blue roll and spray. All students should use hand-sanitisers on the way in and out of every classroom. They will also collect a wipe or tissue/spray and wipe their own desk at the start of each lesson. They will keep this and dispose of it on their way out. In case of allergies, students may bring their own sanitiser, but parents are asked to inform the tutor if that is the case, and the routine of using it at the start and end of each lesson should still be followed.

What equipment should students bring and how will specialist equipment be shared?

Students should bring all the equipment that they need for the day as this will minimise the need for them to borrow. This includes essentials such as a planner, a pencil case, exercise books, two face masks (stored in a sealable plastic bag), a lunch box including a drink (energy drinks are not allowed), a coat and/or black sweatshirt and grey V neck jumper and a plastic bag to sit on when in the marquee. Students should bring in a spare change of uniform in their bag on their ‘PE days’ in case they need to change.

Please can parents ensure that items are labelled carefully and students will need to look after their equipment even more than usual. This is because items of lost property will be disposed of promptly if not collected. Any specialised shared resources will be kept within year group bubbles and/or thoroughly cleaned if it is shared across year groups.

How will shared spaces like surfaces and toilets be kept safe?

The cleaning team will take extra care in cleaning high touch services such as doors and banisters around the school. We have a cleaning check sheet in each toilet to show how regularly the toilets are cleaned.

How will we ensure the well-being of our pupils?

Our wide range of students will have experienced a variety of emotions throughout the last few months. The broad spectrum is likely to include those who have enjoyed the flexibility and independence of being at home, and students who have experienced significant low mood and anxiety. Some students may have experienced all these emotions, and some may well feel reluctant and apprehensive about returning to school. In addition, there is a significant likelihood that many will not be experiencing challenges, and will be keen and ready to return.

As a community, we will aim to maintain a sense of calm and give our students a very warm welcome back to school. Our Tutors, Student Support Team and Designated Safeguarding Team will continue their excellent support of our students throughout this difficult time, being alert for signs of disengagement and despair. It will be key to contextualise our student’s feelings as normal responses to an abnormal situation. Active support will be needed to rebuild the school community, friendships and social engagement and equip students to respond to issues linked to Covid-19 to support their physical and mental wellbeing.

  • Our Progress Leaders will work with tutors to develop a tutor input allowing students to talk about, and normalise their Covid experiences.

  • For the next four weeks, tutors will be leading their tutees with four key themes for recovery: Self-Efficacy, Hope, Gratitude, Connectedness. We hope that this input will help our students’ well-being and emotional regulation.

  • Where more intensive support is needed, students will be signposted to various options such as talking to our Student Support Workers, working with our Emotion Coaching that takes place in school and/or there are some recommended outside agencies which support with wellbeing in the pupil planner.

  • Any students who are in higher risk groups for Covid (such as those with a high body mass index (BMI), those with health conditions such as diabetes, and those from some Black, Asian or minority Ethnic (BAME) backgrounds) are welcome to talk to their tutor, Progress Leader, CLT link or the Headteacher about any concerns that they may have. This will give a chance to accommodate any additional protective measures that might be suitable.

How will we ensure that our Quality of Education is excellent ?

From reopening, our main teaching aim will be to ensure that our students enjoy learning again. We will be using the ‘lessons learned’ from the remote learning period to further develop our teaching provision; this may include methods of assessment and feedback developed during the recent period of remote learning. Alongside this, teaching time will address any significant gaps in students’ knowledge. Three main changes will take place:

  1. We will need to make sure that we assess our students in order to establish what the gaps are, and there may need to be a higher number of assessments than usual.

  2. Teachers will adjust the curriculum where necessary, moving topics around and increasing provision for groups of students where there are significant gaps in core subject knowledge.

  3. Regular marking will resume, alongside other effective forms of assessment. However, work will only be marked after books have been left ‘quarantined’ for two days (48 hours), and then returned after the same length of time in quarantine ‘post marking’. It will therefore take at least four days for any work to be marked. Students should be patient whilst waiting for this to be returned.

How will we manage school attendance?

The guidance is clear that all students should be back in school and this is vital for students’ wellbeing and future success. Therefore, we will be reinstating the attendance policy, including the section related to fixed penalty notices from 8 March. Fixed Penalty notices will be reviewed on a case by case basis. Children who are at home for confirmed or suspected cases of Covid will be able to access remote learning on Google Classrooms. This will not be available for other students. If a child has been off with Covid symptoms and has complied with the test and trace guidelines, we will not request evidence of negative test results or other medical evidence before welcoming them back after a period of self-isolation.

Does my child have to come back to school? Can he/she work from home instead?

School attendance will be mandatory for the vast majority of pupils from 8 March onwards. We understand that some of you may be reluctant or anxious about returning to school. This may include students who:

a) have themselves been shielding previously but have been advised they no longer need to shield.

b) live in a household where someone is clinically vulnerable (CV) or CEV (including young carers).

c) are concerned about the possible increased risks from coronavirus (COVID19) such as those who have certain conditions such as obesity and diabetes.

Nearly all students of compulsory school age must be in school from 8 March unless a statutory reason applies (see below). If you are worried, please take time to familiarise yourself with our Covid measures on this website. We are very happy to discuss any of your concerns about Covid risks to try to reassure you that our school is being made as safe as possible.

A small number of pupils will still be unable to attend in line with public health advice to self-isolate because they:

1) have Covid symptoms or have had a positive test result

2) live with someone who has symptoms or has tested positive and are a household contact

3) are a close contact of someone who has coronavirus (COVID-19)

4) are clinically extremely vulnerable so must shield and stay at home as much as possible until further notice. They are advised not to attend school while shielding advice applies nationally. We know from growing evidence that many children identified at the start of the pandemic as clinically extremely vulnerable (CEV) are not at increased risk of serious outcomes from coronavirus (COVID-19) and children are gradually being removed from the shielding patient list (SPL) as appropriate, following review with a clinician.

If a student has evidence to show that they are in any of the four categories above, we will provide high quality remote learning for them. This will not necessarily be in the form of ‘live lessons’ as provided during the January/February lockdown. Some teachers will share their lessons remotely, others will set tasks and provide alternative videos.

If the categories 1-4 do not apply to your child, they should attend school.

How else will we help our students to ‘catch up’?

We have developed an action plan for funding received as part of the Government’s billion pound ‘Catch up Premium’. This will ensure that our students can benefit from additional help with the learning that may have been lost during the Covid Crisis. This may involve a tutoring programme or extending the school day, offering specialist teachers the opportunity to run after school tuition for selected students.

How will we ensure that student behaviour is excellent?

The first priority for behaviour management will be to support our students and welcome them back warmly. All staff will receive training on Adverse Childhood Experiences and the impact of trauma as part of our March INSET. This training is to support us all in the best possible management of students on their return. For the next four weeks, tutors will be leading their tutees with four key themes for recovery: Self-Efficacy, Hope, Gratitude, Connectedness. We hope that this input will help our students’ well-being and emotional regulation.

We will also re-establish our classroom routines and expectations consistently across the school. Students will also have missed out on enough of their learning time, so we need to ensure that there is a high level of focused learning across the board. We will not give a very small number of students the opportunity to interrupt the learning of others.


We will maintain a sense of calm and give our students a very warm welcome back to their school.

We will celebrate student excellence at every level and ensure that there are lots of consequences for positive behaviour.

We will ensure that our three rules are followed:

1. Romsey students give their very best effort throughout each lesson.

2. Romsey students listen carefully when their teacher is talking.

3. Romsey students follow requests from all members of staff in a respectful manner.

The stamper system will be used again with safety measures (such as students placing their planners down on the desk, and use of hand gel during the process) to ensure low Covid risk.

To give students a chance to regulate their emotions and choose to moderate their behaviours before punishment, teachers will:

Give a warning and give the student a chance to choose to improve.

Remove the student’s planner and give a second warning.

Add a B in their planner & set a detention if appropriate.

Lunch detentions will be allocated to one-year group each day of the week.

Curriculum Leaders and Progress Leaders will identify pupils who seem reluctant or anxious about returning or who are at risk of disengagement and they will work with teachers, tutors and parents to develop plans to re-engage them. They will use the Stepped Approach to Behaviour as appropriate.

What are our expectations around uniform?

Uniform plays a valuable role in contributing to the ethos of our school and will set the appropriate tone for excellence. We believe in the importance of all students feeling smart and united in their uniform, so that they have a sense of pride in themselves and in being part of their school. The DfE states that uniforms do not need to be cleaned any more often than usual, nor do they need to be cleaned using methods which are different from normal. Therefore, we will be returning to our usual high expectations around uniform from 8 March and we look forward to welcoming all of our students back looking smart and ready for their learning. Please ensure your child comes back to school wearing a full and correct uniform.

Some reminders of our expectations:

  • Students should wear smart black shoes (not trainers).

  • We will be increasing our use of ventilation as part of our Covid defence in classrooms, so students are allowed to wear an item of warm clothing such as a coat, their normal V neck grey jumper and/or a black sweatshirt. If the temperature is sufficiently comfortable, teachers will ask students to remove these outer garments during lessons.

  • Students should wear their blazers over the jumper/sweatshirt and under their coats.

  • Students are not permitted to wear hoodies at any time whilst on school site.

  • Students will be allowed to wear PE kit on their ‘PE days’ and they should bring their normal uniform in a bag in case their PE kit gets wet during their PE lesson.

We understand that many families have faced financial difficulties over this pandemic. As a result, our Governors have increased the uniform grant to £80 to cover the essential clothing and/or footwear needed to attend our school. This applies to parents of children in receipt of Free School Meals. However, any parent who is experiencing financial difficulties is welcome to apply for the grant even though their child might not be in receipt of FSM. This is applicable to students who went into Yr7, 9 and 10 in September. Any families in year 8 and 11 in September who are facing difficulties, who didn't claim during last year are also welcome to put in a claim.

We will have a proportionate and measured approach to students who do not have the appropriate uniform. For example, any student who is not wearing the correct uniform will be able to borrow uniform from our clean stock.

How will the canteen run and what are the requirements for packed lunch?

Students are welcome to bring in their packed lunches and/or the school canteen will be open from March.

If students bring in a packed lunch they must keep it to themselves and not share with others. We recommend that students do not bring in sharing snacks such as crisps and sweets.

Innovate (our catering company) have reduced their lines slightly towards more ‘grab and go’ style food. This will ensure a smooth service and to allow students to make quick selections to aid speedy service and social distancing.

The new menus for Innovate are found here [Menu1 - Cold Deli Menu - Hot Deli Menu]. These will change over time.

Please see this link which explains what Innovate has put in place to make sure our dining areas is a safe place to be

Innovate will not be using plastic wrappers as this will lower the risk. The vast majority of the food served will not be wrapped as there is no scientific evidence to show that the virus is spread via unwrapped food.

Payment for the canteen will still be cashless. Please add money onto your child’s account online beforehand. We will not be using the ‘fingerprint scanner system’ and will be looking up pupils manually at the till, so keeping our students safe and also by using hand gel on entering the Canteen area. Canteen staff will be wearing Face Masks and Visors when serving at the till.

We will have a small amount of cash available to borrow in case of emergencies when a student does not have access to money for their lunch.

Unfortunately, we will not be able to offer the breakfast service until further notice. This is because students will be arriving at 8.30 in the morning.

When queuing for the canteen, students will line up in pairs or threes from their year bubble. They will be facing the same way at a one metre spacing from another pair/three. They should use the lines which are clearly marked along the floor of the main corridor

How will we ensure that the risks on transport are as low as possible?

We strongly encourage staff and students to walk or cycle to school if at all possible. This will help to lower the Covid risk and is also a great idea for wellbeing. Where students are coming from further afield, we advise them to use our dedicated school transport as this will minimise potential contact with the general public (see the section on Wheelers). Any staff or students who have no choice but travel by public transport should follow the guidance, and try to avoid travelling at peak times.

We know that a number of our students travel on SouthWestern Railway, so please see this link for a guide as to how our students should travel safely on trains. This includes wearing facemasks for all customers over 11 years old. This link also contains some useful information. We are aware that some of our students have no choice but to travel by train from Southampton, and the train times do not coincide perfectly with the start of the school day. As we cannot open the school to students before 08.20, these students may need to get a later train than normal. If this applies to your child, please contact their Progress Leader and Tutor and please write a note in their planner which details the train that they are getting, and their subsequent expected arrival in school.

SouthWest Trains will also be using their Twitter account @sw_help to share information, so please do follow them on twitter for updates. To keep our students (and their customers) safe, SouthWestern Railway are carrying out enhanced cleaning on stations and trains, focusing on commonly touched surfaces such as door buttons and grab rails, and at 100 of their stations they have also provided hand sanitiser stations. When schools and colleges return, they will also be putting additional resources at some stations to help encourage customers to follow guidance on face coverings and social distancing. Pupils can check their journey on the Southwestern railway app or our website before they travel.

To assist with social distancing on the Bluestar 4 from Southampton we will be providing an additional "514" service. This is to separate the Romsey School students away from the general public and Mountbatten students. The 514 will drop off and pickup in Romsey Bus Station (same place as the Bluestar 4)

Wiltshire transport have also issued a statement which can be read here: Update from Wiltshire Transport

Are private cars allowed on school site?

To minimise mixing, the majority of cars will not be allowed onto the school site between 8.30 – 9.00am and 2.15pm – 3.15pm. Passes will be given out in exceptional circumstances at the discretion of the Headteacher. Please drop off in central Romsey or Waitrose car park, in order to avoid congestion in the residential areas around the school. Parents are also asked not to gather at the school gates at any time. The Site Team are on duty during these times to avoid gatherings and entry to the school. Parents should have a ‘Site Pass’ for authorised entry.

What about school transport?

The Southampton Wheelers Buses and the Landford minibus will be running as normal from the 8 March. The transport team are working through adjusting the fees to account for the period the school was closed, in order to ensure parents only pay for the service when their children are using it. You will be contacted individually by the Transport Team in due course.

How will the Wheelers’ buses work to prevent Covid?

It will not be possible for students to socially distance on Wheeler’s buses, therefore alternative measures will be taken to minimise risk. Students will be expected to wear face masks on Wheelers transport at all times.

Drivers will be focused on driving the vehicle, therefore we need to trust our students to be responsible and each student should follow the measures to minimise risk below. Any student who fails to comply will be banned from using the bus as they are putting others at risk.

Students must socially distance at Bus Stops and when boarding the vehicle as requested by the driver.

Wheelers are also following the Track and Trace code, so if the students do not have a pass, then no travel will be allowed. This will prevent students going on other routes and cross contaminating.

Wheelers are using a “BS EN 1276 Biocidel” product used in a fogging machine and surfaces are being disinfected with a “Virucidel mixture to EN1276,14675,13704,14476 & 1650”. This will be used every day and between school runs.

Hand sanitizer dispensers have been fitted to all Wheelers’ vehicles. These should be used each time when getting on and off the vehicle.

Bus windows will be open to create ventilation. Pupils should not close them, so they may need to bring warmer clothes.

The drivers on the double-deckers are in the cab so distanced from our students. Drivers will also be temperature checked prior to starting each duty.

Any pupil who feels ill should not travel and should isolate as per guidelines.

Drivers will aim to ensure that mixing between year groups is as low as possible. For example, it may be Years 10/11 downstairs. Years 7/8/9 on the upper deck where possible.

Social distancing must be adhered to when alighting the vehicle. The lower deck will empty before the top deck.

Is it possible to provide home testing kits for children that travel on school buses, so we know before they all mix together?

All of our students will have had at least one test by the time that they return to school on school buses. Therefore, this will ensure that the risk of transference is as low as possible at that time. It is not possible to give home testing kits before students have taken three tests in school. This is because the purpose of the test is to ‘practise’ the testing under trained supervision prior to doing it at home without this guidance.

How are we monitoring the use of masks on school buses?

All students travelling on a school bus (whether it be a public, private hire, school minibus or Hampshire Transport vehicle) to The Romsey School are expected to wear a mask. The following steps have been taken to encourage their use:

  • All students are being regularly reminded of their responsibilities by tutors

  • All buses that depart from the school site are being checked by senior staff and spare masks are given to students who haven’t got them on the way home

  • The prefect team have been asked to take more of a leadership role on the buses by monitoring the situation modelling the expected behaviour

  • Mrs Eagle has written to parents asking them to discuss the importance of these measures with their children and will continue these reminders in her regular parent communications

  • Students are being encouraged to confidentially give us the names of students that are not complying so that we can issue some consequences

It is challenging to monitor mask use once the buses have left the school site, and virtually impossible to do so on the morning runs. However, we will continue to do everything we can to ensure students meet our high expectations and step up to their wider responsibilities to keep vulnerable members of the community safe.

How can we make the bus queuing system as Covid safe as possible?

When students are waiting for their bus in the afternoon they wait in their year groups in allocated parts of Marquee 1. Use of the marquee gives space to allow for social distancing, and because the Marquees are open sided and ventilation good, it minimises the risk of transference. We are convinced that the Marquee use was a contributory factor in no (known) transference of Covid last term.

What is our approach to extra-curricular activities and the wider curriculum?

School events, activities and clubs which are ‘cross year groups’, or those that mean that large gatherings are likely, will not take place until the risk of Covid is lower. Equally there will be no off-site educational trips or visits until the risk of Covid is lower. We really value these activities as an important part of our students’ curriculum, therefore this will be reviewed throughout the academic year and we will bring these opportunities back as soon as it’s safe to do so. We will be following the latest guidance.

Some extra-curricular provision may take place, but in small groups within the same academic year groups. At present there will be limited singing or playing of woodwind/brass instruments until the risk is lower. Outdoor extra-curricular sports of Netball and Football will run in year bubbles in the first instance, with ongoing review and a view to introducing more sports after Easter.

Will my child do PE/Dance?

From 8 March, all pupils will still be required to attend school in their PE kit on the days that they have PE. For the wellbeing of our pupils we wish to ensure that physical activity levels are kept to a consistently high level during lessons. Practical PE lessons will nearly always take place next term.

For this to happen we will be opening up the games changing rooms for pupils to use if they have got wet during the lesson. This is to avoid pupils feeling uncomfortable later in the day having to sit in damp clothing and catching a chill. Pupils are recommended to wear face coverings when in the changing room. On dry weather days pupils will not be expected to change but simply collect their belongings.

Key Stage 3 PE (years 7, 8 and 9)

Outdoor games lessons: boys will be taking part in hockey on the astro and will require their shin pads, while the girls will be taking part in basketball in the sports hall.

Logistics: Pupils put their bags in the outdoor changing rooms and then head to their areas. At the end of the lesson on dry days pupils will simply collect their bags and proceed to their next lesson. If it rains then pupils will have the opportunity to change into their school uniform. Please be aware, games lessons will go ahead outside on the astro even in poor weather so a change of clothing is essential on these days. The changing rooms will be sprayed with disinfectant after each use and wiped by the pupils as they enter in the same way that we prepare classrooms. Face coverings are recommended.

Indoor PE lessons will be health related exercise for the boys and multi sports for the girls. A number of these activities will be outside so the pupils will have access to the indoor changing rooms. Once again face masks are recommended. We will do our best to ensure your child's education and physical activity goes ahead whatever the weather. It is fine for your child to remain in their Romsey School PE kit all day - should they wish to change then it is into their school uniform.

Key Stage 4 Core PE (years 10 and 11)

Pupils will continue to perform on a rotation basis participating in a different sport each week. Pupils are to continue coming to school in their PE kit on days when they have timetabled PE. For poor weather days they will be able to put bags in the changing rooms but will not be required to change at the end of the day.

A polite reminder to all:

Sport sweaters and bottoms must be in black (uniform colours).

If students are wearing leggings, they may only be those displaying the school logo.

How will we manage confirmed cases of COVID-19 amongst the school community?

If any member of our community finds that they have symptoms of Covid, however mild, they should stay at home and inform the school immediately. If the student has any siblings, they should also stay at home

If anyone presents with symptoms of Covid whilst they are in school, they will need to report to the ‘hatch’ which is the student access to reception in Admin Block. They will then have their temperature taken with our non-touch thermometer and be told to go home and self-isolate for ten days, and follow the ‘stay at home: guidance for households with possible or confirmed Covid-19 infection’ (see link at the bottom). Any siblings will also be asked to go home.

If you are called by the school, we ask that parents collect your children urgently and if you are not available to do so, please make alternative arrangements as soon as possible.

If someone who has attended has tested positive for Covid-19, they should inform the school immediately. We will then contact the local health protection team, give them information about ‘close contacts’ and follow their advice.

The health protection team will carry out a rapid risk assessment to confirm who has been in close contact with the person during the period that they were infectious, and ensure they are asked to self-isolate.

Please see here information relating to how we will manage pupils and/or staff who develop symptoms during the school day and also information for parents if their child is sent home with symptoms

To report an absence either phone 01794 512334 and leave a message on the absence

or email

COVID Risk Asssessment & Remote Education Provision Information

March 2021 - Covid-19 - School Risk Assessment.pdf

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