We recognize the differences between the Manager’s Schedule and the Maker’s Schedule, and as such understand the cost associated with interrupting people on the Maker’s Schedule when we organize meetings. As a product company with lots of “makers” in our company, we want to divide our resources (e.g. time, focus, energy) using this schedule. This is because we believe that having blocks of uninterrupted time without any meetings throughout the day is going to be beneficial to everyone in the team to keep their momentum for the task(s) ahead. We do this by:
- Scheduling meetings as late in the day as possible (you do your best work as a maker in the morning)—if not possible, then as early as possible in the morning
- Schedule meetings with most participants as late as possible (in some cases even instead of meetings that have already been scheduled with fewer participants which you can then move to an earlier time slot).
- If you can’t make the meeting, cancel up front.
- Sharing our comments and questions via Slack—this way we can avoid walking over to each other’s desks to chat because it’s convenient for us to do so, not considering that we may completely derail the other person from their workflow (see Jason Fried’s TED Talk on this topic).
- Assign tasks to someone via Asana to get them done, not via Slack
- Take a vacation every 3 months (sharpening the saw). After roughly 3 months you start to become less productive.