Monday, May 4

5:00pm           GFS Sample Order Form Due

5:00pm Deadline for Advanced Pricing on Utility Orders with DLCC

Wednesday, May 6     Advanced order deadline for decorator (Showtime)

Monday, May 18

12:00pm                  Deadline to upload content/POS into the Perenso Portal for your iPad

2:00pm - 6:00pm Large Broker Move In  **pushed back to 2pm due to delayed Hall access

Tuesday, May 19

  8:00am - 5:00pm Vendor Move in/Set up
8:00am - 9:00am Sample Deliveries Arrive
12:00pm - 5:00pm Badge Pick-Up Available 
2:00pm Mandatory Vendor Training with GFS Events & Perenso        

Wednesday, May 20

  6:00am       Venue Opens
  8:00am        GFS Sales walk through-All vendor booths set and staffed
  9:00am - 3:00pm        Show Floor Open
  3:00pm - 7:00pm       Vendor tear down

Exhibitor Booth Packages - Included in Booth Fees

Standard booth (10x10): pipe & drape, identification sign, carpet, one trash bin and one eight foot (8'x30") skirted table.
Half booth (5x10): pipe & drape, identification sign, carpet, one trash bin and one four foot (4'x30") skirted table.
*Exhibitors are responsible for individual booth needs, samples, marketing materials, and staffing *

Exhibitor Booth Ordering:  Showtime Event and Display

• • STEP 1: To gain login access please email our exhibitor services team at Infodesk@showtimedisplay.com.  In some cases you may have already received your login email from show management or a previous order. 

  • STEP 2: Please click the link provided in the login email, you will be redirected to the online store Boomer, and will be asked to enter your email and password provided in your login email. You will then be prompted to change the password for your account

  • STEP 3:  Once you have successfully logged into the site, please select the show that you will be exhibiting at. Basic information should be viewable for the show such as the items included in your booth package. 

  • STEP 4: On the left-hand side of the page, there will be a list of available Departments. Click on these to browse through the items available to order.

  • STEP 5: Once you are ready to check out click, “View My Cart”, in the top right-hand corner and follow the check out prompts  

**please note ALL shipments will be subject to show site receiving charges. Any shipment received without a Show Site receiving will be held for payment. 

Advanced pricing order deadline: May 6
Final day to order standard pricing: May 13

If you have any questions please feel free to contact our Customer Service, Team Phone toll-free at 1-800-721-0029 Option 3 Email at infodesk@showtimedisplay.com 

Exhibitor Information & Order Package PDF Link

Exhibitor Utility Ordering: DLCC

• Electrical, Plumbing, etc. please click HERE to place orders (pg 22-23 of Exhibitor Guide)

• Contact exhibitorservices@pittsburghcc.com or 412-325-6102, should you have any questions, or need any additional information.

• Deadline to receive advanced order rates: May 04, 2026 @ 5:00pm

Product Sampling Form: 

• NEW This Year:  Exhibitors are no longer required to turn in individual sampling forms or provide COIs for sampling or selling.  All vendors will be covered under the COI provide by Gordon Food Service, matching the limits outlined in the language below. 

  • The food samples must be bite-sized. 

  • Beverages are limited to a 4 (four) ounce portion. 

Ice Ordering Information:

• • If you are ordering more than five bags of ice, please secure a cooler and have your product delivered.

  • Recommended: Mastro Gourmet Quality Ice: (412) 681-4423

  • Ice can also be ordered through the DLCC. The ice ordering form via Levy is linked here. If you order through Levy, they must be placed in advance as they do not guarantee on-site availability.

Recommended Hotels:

The Westin Pittsburgh

Omni William Penn Hotel

172 Drury Plaza Pittsburgh Downtown

Embassy Suites by Hilton Pittsburgh Downtown

DoubleTree Pittsburgh Downtown

*Please note: We do not have a contracted block of rooms for vendors. Please book directly through your hotel of choice.

*NO SHOW FEE*

A $500.00 no-show fee will be incurred and billed back to the vendor if a reserved booth space has not been set-up prior to 1 hour before the show.   The Gordon Food Service Events team will check all exhibit booths one hour before the show opens to ensure proper set-up. Empty, unmanned booths will be turned into customer seating. The No Show Fee covers the costs of the seating rental that is incurred by Gordon Food Service.   

Exhibitor Booth Cleanup

Please wait until the announcement after 3pm to commence tear down of your booth.  No vendor should begin tearing down their booth prior to the announcement that the show has closed.  If you are found to not be compliant with this rule, you may be subject to a $1,000 fine.  Booth tear down must be completed by 11pm on Wednesday, May 20, 2026.

Do NOT leave garbage at your booth; receptacles will be available for you to dispose of your garbage.  Boxes that have been broken down and stacked neatly can be left. Any booths that are left with garbage (including boxes not being broken down, POS, decorations and food) will be subject to a cleaning fee.  

Improper disposal of oil & grease will result in a $5,000.00 fine to the vendor. Oil & grease must be dumped into designated grease barrels/bins that will be labeled as such on-site. If you have any questions of where to properly dispose of oil during the show, please don't hesitate to ask our information booth for more details. 

To abide by local health code, please DO NOT give away product at the end of the show to Gordon Food Service Staff or customers. 
A no wagon nor wheeled carts policy will be implemented by Security at our entry doors to the exhibit halls. All guests will be requested  to leave these items in their personal vehicles during  show hours.
If you have a wagon or wheeled cart needed for vendor set-up / tear-down, please enter via the loading dock and staging area. 

Any leftover food will be donated to a local Food Bank.  Please place a pink “RESERVED FOR FOOD BANK” sticker on the items that you wish to donate.  Left dry or shelf stable items at your booth will be picked up by the local food bank after the show concludes.  Products left in the cooler or freezer after 3pm will be considered as a donation to the food bank or other charity. We appreciate your cooperation in assisting us with helping others in our community. 

Exhibitor Show Etiquette

• • Use your provided iPad(s) for lead capturing. See Lead Retrieval tab below for more information.

  • No smoking is allowed in the building.  Please also refrain from smoking by the doors where our customers will be entering.  Your discretion and courtesy with respect to smoking is greatly appreciated.

  • Please do not use your cell phone for personal use while in your booth during show hours.

  • Do not remove chairs from seating areas throughout the show floor. 

  • Please wait until the announcement after 3pm to commence tear down of your booth.

  • iPad return is NOT permitted prior to the close of the show.  

  • Specific Fire Code Regulations MUST be followed per venue. See Fire Code Rules & Regulations tab below for more information. 

Although the DLCC is a union facility, exhibitors may do some work without hiring labor: 

Exhibitors may:

·   A Credentialed full time employee of the booth may erect, crate and uncrate a display no larger than 400 square feet with the use of battery operated power tools.   This shall include the installation of floor covering as needed.

Exhibitors may not borrow tools, ladders or other equipment from the Exhibit facility and or contractors. 

·   Install custom fit, logo skirting on the booths tables

·   Plug/unplug and turn on/off small (120v) equipment and products

·   Wipe down, clean products and equipment

·   Hand carry booth material in one trip without use of material handling equipment. This does not include briefcases or luggage

·   Unload and reload their own vehicle at the loading dock, in the area as specified by the service contractor

·   Unload and reload their own materials using their own non-mechanized cart. Carts will not be provided

·   Unload and reload their materials provided the vehicle is no larger than a cargo van in the designated POV lane.

·   U-hauls and box trucks must be unloaded by the Service Contractor

Sample Order DEADLINE for Pittsburgh Show: Monday, May 04, 2026

Sample Order Form - LINK 

• Download to your computer, fill out, then email it to fs_samples@gfs.com. The form itself cannot be edited. 

Only active, open-coded, and in-stock items within each Show’s distribution center are allowed to be showcased at the Show. Please reach out to your category manager with any questions regarding product statuses. 

For Gordon Food Service brand suppliers, please ensure that Gordon Food Service branded products are also presented at your booth. 

Pittsburgh Show Distribution Center: Imperial & Springfield 

Sample Check-In

Cases will be delivered to the loading dock on Tuesday morning. Broker cases will be palatalized separately. 

• • • Exhibitors are responsible for checking their samples in at the dock between 8:00am - 9:00am on Tuesday, May 19th.

    • After 9:00am, samples will be put back on the truck. Exhibitors are responsible to find, pull and check samples in with our Dock Managers

    • Product left on the loading dock or trailer is at-your-own risk. 

    • Sample order issues must be communicated to both fs_samples@gfs.com and the events team at the Info booth by 3pm EST the day before the Show.

Re.Source

Gordon Food Service takes pride in an earth-friendly approach at our food shows. But we can't do it alone! Please make sure all disposable items at your food show booth are Re.Source products where applicable.

Recommended Re.Source products for food show booth applications:

• 556170  Re.Source 12 Ounce Plastic Cups, Clear, RPET, 70 Ct Bag, 6/Case

• 891871  Re.Source 6 Inch Molded Fiber Plates, 125 Ct Package, 8/Case

• 891908  Re.Source 8 Ounce Paper Hot Cups, 50 Ct Package, 20/Case

• 350707  Re.Source 3.25 Ounce Plastic Soufflé Portion Cups, Clear, 3.25 Ounce, 100 Ct Package, 20/Case - use with lids 

  • 874234        above product (2,000 count) or 350715 (2,000 count)

• 874234  Fabri-Kal Greenware Lids, Clear, for 3.25 & 4 Ounce Portion Soufflé Cups, PLA, 125 Ct Bag, 16/Case

• 350716  Re.Source 8 Ounce Plastic Deli Containers, Clear, 8 Ounce, 50 Ct Package, 10/Case

• 418047  Re.Source Dispenser Kraft Napkins, Xpressnap, 500 Ct Package, 12/Case

• 428033 Paper Food Tray 1/2#- 4-250ct

• 428034 Paper Food Tray #1 4-250 count

• 430553 Compostable Green Forks, 10-100 ct

• 430554 Compostable Green Knives , 10-100 ct

• 537808 Compostable Black Forks

• 537809 Compostable Black Knives

• 537813 Compostable Black Spoons 

For the full Re.Source product list please click the POS links below.

Re.Source POS 1
Re.Source POS 2

Schedule & Information

Please adhere to the schedule below for Large Broker & All Vendor Move-In. **Note that no earlier access will be permitted.
Reminder that exhibitors are responsible for checking their samples Tuesday morning. 

Monday, May 18

12:00pm - 4:00pm Large Broker Move-In

Tuesday, May 19

8:00am - 5:00pm All Vendor Move-In
2:00pm Mandatory Vendor Training with GFS Events & Perenso   

*NO SHOW FEE* A $500.00 no-show fee will be incurred and billed back to the vendor if a reserved booth space has not been set-up prior to 1 hour before the show.   The Gordon Food Service Events team will check all exhibit booths one hour before the show opens to ensure proper set-up. Booths that are considered empty with personnel and display materials will be turned into customer seating. 

Dock Information: 

• Accessible Loading Bays: 221-223, 216-220.  *Additional docks may be available Tuesday - Thursday; information coming soon*

• The DLCC has dock plates for loading & unloading equipment (if you have one, bring one).  

• The DLCC docks are covered; therefore, no trucks can idle once they are parked.  Tractors must be detached.

• If you have refrigerated trucks coming they need to be electric.  

• There will need to be electric ordered for the bay in which your trailer is parked.   

• A security checkpoint is in place for freight trucks entering and requesting dock access.  

• Please use the following address for the docks: 

• 1000 Ft. Duquesne Blvd. (9th & Ft. Duquesne)

• Pittsburgh, PA  15222

• *The entrance of the dock is adjacent to the river

• *Show docks are up the ramp on 2nd floor 

• You MUST check in with our dock team at the loading dock to receive your dock assignment.  If you pull your trailer into a dock without checking in with Joe V. first, you will go to the back of the line and wait for a new dock. 

Floor Plan Link

Floor plan links are live and considered final 30 days before the show. After this time, they have been sent over for fire marshal approval and we may not be able to make further adjustments. Any questions, please reach out to events@gfs.com 

Click on this Vendor Registration Link to Register

Save time during setup and register today!  Print your badge on site using your express QR code, emailed to you after registering. On-Site Registration and badge printing will take place during set-up Tuesday afternoon at the Perenso booth.

For detailed instructions on how to register for name badges, please click HERE.

Badge Pick-Up is available 12:00pm - 5:00pm the day before the show; as well as the morning of the show. 

**Please note: each booth worker MUST register for a new name badge for each Show. The same badge cannot be used Show to Show.**

Each Vendor/Exhibitor is responsible for following the cooking requirements: 

Broker Kitchens: 

• 1. If you are frying, you will need to provide a stainless steel table for your fryers. The venue and onsite decorator will NOT have these available for rental. You MUST provide your own onsite. Failure to comply will result in not being able to use your fryers for the show

  2. Fryers must be placed 24 inches apart on the stainless steel tables.

  3. You must have one class K fire extinguisher present per table with fryers. Each fire extinguisher must be up to date with an inspection tag. This must be visible and placed near the fryer for inspection.

  4. Depending on where your kitchens are placed on the show floor, you must be set 10 feet from the perimeter wall of the hall and 5 feet off the drape line. You may not place items against the wall and must provide ample walking space.

  5. Please be sure to have your kitchen set up with fire extinguishers visible by 2pm on Tuesday for the final fire marshal walk through. 

If you fail the walk through inspection, you will need to have a recheck the morning of the show and could face being shut down for sampling & distribution and subject to a fine.

Cooking in your Booth: 

• 1. If you are cooking or warming food in your booth, you must have an ABC fire extinguisher with a metal handle out of the box and visible at all times. Please make sure that this is not a HOME USE extinguisher.

  2. Small (single well, non-commercial) tabletop fryers are permitted in the booth; however, you must comply with the following:

     • Fryer may not be placed on a drape line

     • You must have a metal sheet pan under the fryer

     • You may not have decor or fabric around the fryer, unless you have a certification of fire retardant material

     • You must have one class K fire extinguisher present per table with fryers. Each fire extinguisher must be up to date with an inspection tag. This must be visible and placed near the fryer for inspection.

  3. Please be sure to have your booth set up with fire extinguisher visible by 4pm on Tuesday for the final fire marshal walk through. 

If you fail the walk through inspection, you will need to have a recheck the morning of the show and could face being shut down for sampling & distribution and subject to a fine.

Fire Extinguishers: 

• 1. Each Vendor/Exhibitor is responsible for having the appropriate fire extinguisher for each venue.

  2. Each fire extinguisher must be compliant with a tag, “good until” date, and the pull tab. Failure to meet venue or Fire Marshal requirements may result in your being pulled from participation at the Show. In the event of being pulled for not meeting fire extinguisher requirements, no booth payment refund will be issued.

  3. The Gordon Food Service Events Team inventory includes some fire extinguishers that can be rented per Show. Check at the Show Information Booth for further details or send specific questions to events@gfs.com. A $50 cash rental fee will be charged.

*To print the Fire Code Rules & Regulations PDF click here*  

Vendors and Brokers will have the ability to download the show app on their personal devices to capture leads. All booths still receive (1) iPad per single booth space. Utilizing the show app increases the number of booth users capable of taking leads. 

Instructions: 

• Personal Device Lead Capture Training PDF 

• Personal Device Lead Capture Training Video 

• iPad Ordering and Lead Retrieval step-by-step 

• iPad Lead Capture Training Video - how to use on show floor 

Gordon Brand Content / POS:

We have gone paperless on Gordon Food Service Branded point of sale / content. All branded content will be accessible on the sales tablets at your booth. You will be able to email the materials to the customer directly from the tablet.

National Brand Content:

To email customers your Point of Sale marketing content from the booth iPad, all content must be uploaded to the Show Portal. If you have already loaded content into the portal you do not have to load it again. 

Here's how:

• • You'll receive an email from events@gfs.com with instructions

  • Click this Show Portal Link 

  • Enter your User ID (same ID used to enter allowances)

  • Click the "Content" tab

  • Follow the instructions on the document in the email from events@gfs.com to upload your content.

  • For a detailed tutorial with step by step images please CLICK HERE.

Deadline to upload content to the show portal is 2 days prior to the show date before Noon. 

**If you miss the Monday deadline to upload your content, please email showsupport@perenso.com** 

Vendor Parking on SHOW DAY:  

ON SHOW DAY, VENDORS CANNOT PARK AT THE CONVENTION CENTER GARAGE, WE HAVE LIMITED SPACES RESERVED FOR CUSTOMERS ONLY.

We do not validate parking for exhibitors. 

PRICE / OFF-INVOICE DISCOUNTS

Customers receive automatic price discounts* on all eligible products delivered from 05/25/26 - 07/18/26 just for attending the show. They don't have to commit to these items at the show to get the discount; it will happen automatically. *Off - invoice discounts are not offered to program accounts with contract pricing except HPS. 

GIVEAWAYS & BOOTH ACTIVITIES

We would like to help communicate your booth giveaways or activities to our Customers and Sales Teams via our internal show site, customer app & email communication. Please fill out the Food Show Giveaways & Activities form to indicate what you are planning on doing - the more information the better!
The form is due 30 days before the show - please reach out to events@gfs.com for further inquiry. 

ALLOWANCES

Please log into our Vendor Show Portal to see your list of approved items with and without allowances. If you need access to the portal, email showsupport@perenso.com. If you have questions about items you can bring to the Show or allowances, contact your Category Manager in Grand Rapids. 

SUPPORTING SUSTAINABILITY WITH REDUCING WASTE TO LANDFILL

Safe food donations: Greater Pittsburgh Community Food Bank & 412 Food Rescue

• We have charitable stickers that will be distributed prior to show close. Please leave your identified products on your tables and they will be picked up. All products left in the trailer or cooler after 3:00PM are considered a donation.

Not suitable for donation? 

Help us reduce waste to landfill by utilizing our Compost Bins available at:

• Vendor/Broker Kitchenette areas - Compost food items that are no longer acceptable for samples throughout the show day

• Waste Reduction Zones on the show floor

• Review your Vendor Compost Guide in your booth

• During show tear-down

View our Composting Awareness video to learn the ways we can create further sustainability at our shows!

GUIDELINES FOR CHILDREN/STUDENTS AT THE SHOW 

Please Note: Adults Only

As part of our commitment to providing a professional environment for all guests, no children under the age of 18 are permitted in our shows. 

Students are asked to attend the Show after 1:00pm.

The Gordon Food Service Events team will be happy to help you on any show related questions.  Contact us at events@gfs.com. 

• For specific show questions contact Matt Kirkwood at matt.kirkwood@gfs.com or Olivia Price at olivia.price@gfs.com.

For questions regarding show deals, products, and/or approval for sample coordination for the show, contact your Category Manager.