Bylaw 1: Interpretation
a. Homophobia: A range of negative attitudes and actions towards people who are or perceived to be non-heterosexual, including prejudice and discrimination, fear, hatred,aversion, erasure, contempt or mocking. Homophobia can range from unfounded assumptions to physical violence.
b. Heterosexism and Heteronormativity: Heterosexism is the systemic and institutional privileging of heterosexual relationships and orientations and the assumption that heterosexuality is the default, “normal” or only legitimate sexuality. Heteronormativity idealizes monogamous, long term, procreative heterosexual relationships. Heterosexism often manifests in homophobic or heteronormative actions.
c. Transphobia: A range of negative attitudes and actions towards people who are or perceived to be trans or gender non-conforming, including prejudice and discrimination, fear, hatred, aversion, contempt or mocking. Transphobia can range from unfounded assumptions to physical violence.
d. Cissexism: Cissexism and Cisgenderism are the beliefs that transsexual and transgender identities are inferior to those of non-trans (cis) people and that the cis experience is the normal or default experience.
e. Alosexism: The assumption that all people experience sexual attraction/ desire or want to engage sexually with other people. This includes assumptions that romantic relationships are unable to function without sexual activity and the assumption that everyone wants romantic relationships.”
f. Queer: The word “queer” has a long and complex history, and has many different understandings. Queer is often used as an umbrella term to encompass nonnormative/minority sexualities and gender expressions and identities. UVic Pride uses the term “queer” as both an umbrella term and a political term. Queer as a political term is anti-assimilationist and distinguishes movements, activism and organizing that challenges all forms of oppression from mainstream LGBT organizing. Queer as an umbrella term can refer to people who experience heterosexism, cissexism, homophobia and transphobia and includes not only gay and lesbian identities, but also bisexual, pansexual, asexual and other identities. Gender and sexuality are separate things, although for some folks they are heavily interrelated. Some trans*, genderqueer and gender variant people use “queer” to describe their gender identity; others may not. UVic Pride uses “queer and trans” to reflect this.
g. IBPOC: The self identification of someone who is an Indigenous and/or Black Person of Colour
2. These bylaws are to be reflective of the Vision, Mission, Values, and Goals of the University of Victoria Pride Collective. These are:
a. Vision: The University of Victoria Pride Collective strives to gather as a sustainable, driven Collective that solicits participation from and provides space for folks who experience homophobia, heterosexism, transphobia, and/or cissexism and allosexism, as well as
intersex folks and folks who are questioning. As an organisation, the University of Victoria Pride Collective works towards the eradication of all forms of oppression in personal, interpersonal, societal and institutional practices through challenging ourselves.
b. Mission: The University of Victoria Pride Collective works to provide a safer space for individuals within and outside of the queer and trans communities, both at the University of Victoria and in the broader communities. The University of Victoria Pride Collective aims to alleviate all forms of oppression and to address a lack of available safer space, community and education regarding queer and trans issues, needs and experiences. The University of Victoria Pride Collective acts as an organisation that facilitates community building through various activities and advocates for issues related to sexual orientation and expression and/or gender identity and
c. Values: The University of Victoria Pride Collective identifies priorities for the organisation based upon the following values:
i. Advocacy with and for individuals in queer and trans communities, while being respectful of intersections of identity, experience and oppression;
ii. Striving for anti-oppression while recognizing that all forms of oppression are linked;
iii. Creating safer spaces that are anti-oppressive, and use a framework that challenges racism, ableism, colonialism, sexism, ageism, heterosexism cissexism, classism, xenophobia, and ethnocentrism, while celebrating body positivity, consensual sex, diversity, and different religious and cultural backgrounds and practices.
iv. Ongoing development of safer spaces, events and resources;
v. Respect for individuals’ privacy;
vi. Respect for and inclusion of individual self-identification and self-expression, without making unfounded assumptions or assumptions based on stereotypes, and without appropriating or co-opting identities and experiences;
vii. Ongoing promotion and development of resources and events for a broad variety of topics, including intersections of theory and practice;
viii. Inclusion of sexual orientation and expression and gender identity and expression;
ix. Striving to reach as much of the queer and trans communities as possible at the University of Victoria and throughout the broader communities;
x. Acknowledgment and recognition of histories of oppression, including the ongoing processes and effects of colonization, and understanding that the process of decolonization is a necessary foundation of creating safer spaces'
xi. Acknowledgement of the importance of bodily autonomy, judgement- free health care and reproductive justice;
i. To provide ongoing, anti-oppressive education and resource development in line with the needs of queer and trans communities and the University of Victoria Pride Collective
ii. To provide safer space(s), including a broad range of accessible events, resources and outreach
iii. To provide an accessible, welcoming, anti-oppressive and safer space in the office of the University of Victoria Pride Collective
iv. To develop resources and actions aimed to eliminate all forms of oppression both within and outside of the University of Victoria pride Collective
v. To work on Collective values within a framework of anti-oppression
vi. To maintain a sustainable, anti-oppressive volunteer model under which volunteers are supported by, encouraged by, and accountable to the University of Victoria Pride Collective and queer and trans communities.
3. "The Collective" shall refer to the University of Victoria Pride Collective.
1 We have chosen to use the term ‘queer’ in an attempt to be inclusive and respectful of various forms of sexual orientation and expression and gender identity and expression. ‘Queer’ is a term used by some individuals, groups and communities to describe their sexual orientation and/or gender identity, as they may not associate with all or some other terms. The term ‘queer’ is also used as an umbrella term to encompass the entirety of the LGBTTTQQIAA and ally community. The term ‘queer’ has a history of being used as an oppressive term and is being reclaimed by some individuals, communities and activists. It is important to recognize that ‘queer is still experienced as an uncomfortable and/or oppressive term for many individuals, groups and/or communities who identify as queer or to whom the term may be applied. The use of the term ‘queer’ attempts to encourage members of the distinct communities that make up ‘queer’ to see each other as allies or even members of a larger community.
2 For more information on anti-oppression and anti-oppressive practice, visit the UVic Pride office or visit us online at www.uvicpride.ca
3 For more information on queer terms, visit the UVic Pride office or visit us online at www.uvicpride.ca
Bylaw 2: Membership
1. Members :
a. Membership is open to all who are seeking community, resources and/or support concerning oppression related to gender and sexuality and sexual and romantic orientation, and either experience these intersections of oppression or are interested in working respectfully as an ally to those that do. Members are open to and interested in advocacy for 2-Spirit, queer and trans communities using an intersectional lens that addresses multiple experiences of oppression, including colonialism, racism, transmisogyny, ableism and other forms of oppression.
b. All members shall have speaking rights, but not voting rights, at General and Collective Meetings.
C. All members will be expected to have a working knowledge of collective policies and procedures concerning anti-oppression and will complete Safer Spaces and Anti-Oppression training (or demonstrate having had equivalent training and/or knowledge), at minimum, at the earliest opportunity.
D. “Members” shall refer to those who regularly access the UVic Pride space to attend meetings or events, access resources or use the Pride space to socialize. As we recognize that people access our space in emergency situations or times when they need support, there will be no prescriptive time limit as to what constitutes “membership”, but rather the Collective will ask and expect members to reflect on the frequency of their visits to the UVic Pride space or events and self-determine whether to identify as a member or not, with the understanding that membership also includes certain duties to and expectations of the collective. Someone who has spent significant amounts of time in the UVic Pride space or at events but has not yet completed the mandatory training may be approached by the coordinating committee at the discretion of the collective to complete training as well.
2. Voting Members :
a. Members shall receive voting rights if they fulfill one or more of the following criteria:
i. Attend two or more Collective or General Meetings within one (1) term in the last three (3) academic terms of the University of Victoria;
ii. Participate in one working group, caucus or committee, created at a Collective or General Meeting within the last three (3) academic terms;
iii. Complete volunteer training within the last three (3) academic terms.
b. If a member does not fulfill any of the above criteria, but still feel that
they should be allowed to vote, they may:
i. Appeal at the Collective Meeting prior to a General Meeting for voting rights at that General Meeting.
ii. Appeal prior to or at the beginning of a Collective Meeting for voting rights at that meeting.
iii. These appeals may be done in person, by phone, by email, or by mail.
iv. Voting rights shall be awarded at the discretion of the Collective to members whose volunteer work demonstrates knowledge of the Collective and/or participation in related community events and organisations.
3. Removal :
a. Complaints against a Collective member must be made to the Safer Space Coordinator, or if preferred, another Collective Coordinating Committee member, who will take actions including but not limited to facilitation, mediation, and consultation. If, after two (2) weeks, the problem is deemed irresolvable by these means, the Safer Space Coordinator, or if preferred, another Collective Coordinating Committee member, may move to remove the member in question at the next General Meeting. At the meeting, the member may be removed by a three quarters plus one majority vote.
4. Suspension :
a. Complaints against a Collective member shall follow the procedure to remove a member, except:
I. Collective members may move to suspend the member in question at a collective meeting or general meeting
ii. Suspensions must include a time or condition upon which the member may regain Collective membership, specified by the Safer Space Coordinator, or if preferred, another Collective Coordinating Committee member.
b. A Collective member may be suspended as well if it has been determined that they have not made a reasonable effort to have a working knowledge of collective policies and procedures concerning anti-oppression and/or complete Safer Spaces and Anti-Oppression training, or refuse to complete training.
Bylaw 3: General Meetings
1. Authority : General Meetings shall be the highest authority within the Collective. The dates of general meetings shall be set by motion of the Collective.
2. Types : There are three types of General Meetings:
a. Annual General Meetings, which shall be held each year. These shall be held during the month of October, except when deemed impossible by the Collective.
b. Semi-Annual General Meetings, which shall be held each year. These shall be held during the month of March, except when deemed impossible by the Collective.
c. Special General Meetings, which may be called by the Collective as necessary.
3. Notice : There shall be at least fourteen (14) days' notice of a General Meeting. Such notice shall include:
a. Thirty (30) posters to be posted on the University of Victoria campus, containing the date, time, and location of the meeting, and the procedure for members to appeal for voting rights;
b. Notice in relevant community media, containing the date, time, and location of the meeting, and the procedure for members to appeal for voting rights. Such notice may be given at the discretion of the Collective.
4. Decision-making :
a. Cards : There shall be three (3) types of visually distinct voting cards, a set of which shall be distributed to each member in attendance at the meeting. Non-voting members may use their cards to raise concerns and express opinions; during a final vote, their cards will be noted in the minutes, but will not count towards the passing of the motion. Any concerns of members presenting yellow and red cards will be noted in the minutes of the meeting and discussed if desired.
i. A green card shall represent agreement with a motion;
ii. A yellow card shall represent agreement with concerns;
iii. A red card shall represent opposition;
iv. Showing no card shall represent abstention from the vote;
b. The decision-making process shall be as follows:
i. A matter shall be presented to the Collective.
ii. There shall be a round, during which all members will have the opportunity to express their opinions.
iii. There shall be a straw-poll to ascertain the need for further discussion.
iv. There shall be another round, at which time the concerns of those who voted in the straw-poll with red and yellow cards shall be presented and noted.
v. There shall be facilitated discussion.
vi. There shall be a final vote.
vii. This process may be repeated and revised at the discretion of the facilitator under direction of the Collective.
5. Voting :
a. Motions shall be passed by a two thirds plus one majority of green and yellow votes not counting abstentions. That is, where the combined number of green and yellow votes is greater than twice the number of red votes.
b. If a motion is passed, but the combined number of red and yellow votes is greater than or equal to the number of green votes, the motion shall be passed with the provision that further attention be paid to the matter.
c. Abstentions shall not be included in the calculation of the outcome of a motion, but shall be noted in the minutes. If the number of abstentions is greater than or equal to one third of the individuals present, but the combined number of green and yellow votes is still greater than twice the number of red votes the motion shall be passed with the provision that further attention be paid to the matter.
d. Further attention may include: striking a working group, tabling the motion, having further discussion, holding a second vote or straw poll, clarifying the motion, and/or making revisions to the motion. These actions may be taken at the discretion of the facilitator under direction of the Collective.
e. Matters requiring a three quarters plus one majority shall proceed as above, but requiring the higher margin. That is, where the combined number of green and yellow votes is greater than three times the number of red votes.
6. Quorum : Quorum for General Meetings shall be: one Collective Coordinator, one other member of the Coordinating committee, and at least eight (8) other Collective members
7. Documents : Minutes of General Meetings shall be made available to the membership within one week of a General Meeting.
Bylaw 4: Pride Collective
1. Collective meetings : There shall be Collective meetings, open to all members of the Collective, which shall oversee the Collective’s programs and activities, and at which primary decision making will occur.
2. Meetings : The Collective shall meet at least once every two (2) weeks during University of Victoria academic terms.
3. Decision-making : The Collective shall agree upon a decision making model for Collective meetings. When possible, this shall reflect consensus-based decision making as closely as possible If no decision-making model can be agreed upon, the decision making process shall follow the one outlined in Bylaw 3.
4. Voting : Voting shall follow the procedure set out in Bylaw 3.
5. Quorum : Quorum for Collective meetings shall be one Collective Coordinator, one other member of the Coordinating Committee, and at least two (2) other Collective members.
6. Documents : Minutes of Collective Meetings shall be made available to the membership within two (2) days of a Collective Meeting.
7. Delegation :
a. The Collective may delegate any, but not all, of its duties and responsibilities to individuals or committees.
b. Members may step forward at meetings and request the ability to pursue anything pertaining to any of the responsibilities of the Collective. This shall be given by decision of the Collective at meetings or the member in charge of the relevant aspect of the society.
c. Members or groups who volunteer or are delegated any duties of the Collective shall report progress at a Collective meeting within a reasonable time or when requested by the Collective.
8. Notice : Collective Meetings shall be advertised at least one (1) day in advance through relevant media.
Bylaw 5: Coordinating Committee
1. Constitution : There shall be a committee of the Collective known as the Coordinating Committee, which shall be responsible for the daily operations of the organisation. The Coordinating Committee fulfills the duties and responsibilities outlined in Bylaw 6.
2. Membership : The Coordinating Committee shall comprise the following members:
a. Collective Coordinators
i. At least one of these individuals must be undergraduate or graduate students at the University of Victoria.
ii. In the event that there are less than three collective coordinators, the requirement for one being an undergraduate or graduate student is not necessary.
iii. There shall preferably be three (3) Collective Coordinators.
b. Paid Coordinator (when possible)
c. Financial Coordinator
d. Representative to the University of Victoria Students' Society Board of Directors/Representative to the Advocacy Relations Council
i. This individual must be a member in good standing of the University of Victoria Students' Society.
e. Graduate Students Representative
i. This individual must be a graduate student. Preference will be given first to graduate students of the University of Victoria.
g. Trans Representatives
i. There shall be up to two (2) Trans Representatives
ii. These individuals must be self-identified trans, nonbinary, and/or gender variant persons.
NOTE: We recognize that the lived experience of transmisogyny is a specific situation which differs from that of transphobia alone. We therefore advise the collective to elect individuals whose experiences represent the diversity of trans experiences.
h. Representative to the Camosun Pride Collective
i. This individual must be a member of the Collective or the Camosun Pride Collective
ii. Safer Space Coordinator
iii. There shall be up to two (2) Safer Spaces Coordinators
3. Eligibility : Only Collective Members in good standing are eligible to serve on the Coordinating Committee.
4. Elections :
a. Members of the coordinating committee will be elected at a general meeting for a one (1) year term either when a position becomes vacant or at the end of the current representative term.
i. If a member of the coordinating committee is elected at the AGM then their one year term shall be until the next year’s AGM.
ii. If a member of the coordinating committee is elected at the SAGM then their one year term shall be until the next year’s SAGM.
iii. The representative to the University of Victoria Students’ Society Board of Directors will be elected at an SAGM for a one year term commencing May 1. The position automatically becomes vacant at the Semi-Annual General Meeting.
b. In the event that there is a vacancy on the Coordinating committee, the Collective shall appoint a qualified person to fill the vacancy at a Collective Meeting, such appointments shall expire at the next General Meeting.
c. Any member of the Collective self-represented through phone, letter, or presence at a General Meeting may be nominated, for available positions, from the floor at that meeting.
d. Every candidate for election to the Coordinating Committee shall present a statement outlining the candidate’s interest and qualifications for the position.
e. All elections will include the nominees and an option of “no”. Only those who are preferred to “no” may be elected to a position.
f. All elections of Coordinating Committee positions will be done by secret ballots. position shall be left vacant.
h. One person can only hold multiple positions when deemed necessary by the Collective.
5. Hiring Practices :
a. Persons applying for a paid position must recuse from all aspects of the hiring process.
b. The hiring process must be equitable including standardized hiring materials.
c. The hiring committee must contain at least one person who is not a voting member of the Collective and who does not know any of the applicants socially.
d. The hiring committee must contain no more than four (4) persons.
e. For non-work study positions, the union shall be contacted and unionized hiring procedures followed.
6. Signing authorities : The Collective Coordinators, Financial Coordinator, and the Paid Coordinator may be made signing authorities.
7. Reporting : Each member of the Coordinating Committee may be asked to give a report on their activities related to the Collective at any Collective meeting.
8. Delegation : The Coordinating Committee, or any of its members, may delegate any, but not all, of their duties and responsibilities to such persons or committees as they may designate.
9. Keys :
a. All members of the Coordinating Committee, as well as hired positions, will be presented with a key to the office when elected/hired with the expectation that they will help to create a safer space and help to extend office hours.
b. Up to three (3) Collective members who are not part of the Coordinating Committee or hold a paid position may hold keys to the office that expire at the end of each academic term.
c. To apply for a key Collective members must provide valid reasons, at a Collective meeting, for having said key. All those present with voting rights will vote to approve/decline the Collective member in question.
d. All key holders must be given available volunteer and anti-oppression training.
10. Leave of Absence : The Collective may authorize a member of the Coordinating Committee to take a leave of absence and may appoint another qualified person to fill the vacancy in the interim.
11. Resignation : A member of the Coordinating Committee may resign at any Collective or General Meeting by either phone, letter, email, or presence.
12. Removal :
a. Complaints communicated to a member of the coordinating committee at least forty-eight (48) hours prior to the next collective meeting will be put onto the agenda of that meeting. A third party facilitator will attend the collective meeting. If it is decided by the collective that the individual in question is in dereliction of their duties, then a SGM will be called with at least 14 days notice to elect a new member to fill that position. It is recommended that those parties involved seek non-binding mediation during that time.
b. After two (2) consecutive meetings missed without notice, there shall be an attempt made to contact the individual in question and advise them of the repercussions of continued absence. In the event that they fail to attend the next meeting without prior notice, after the attempt to notify, that member of the Coordinating Committee shall be deemed to have abandoned their office, and the position declared vacant.
Bylaw 6: Duties and Responsibilities
1. Duties of the Collective :
a. Bring issues regarding the implementation and use of the Vision, Mission, Values, and Goals to the attention of the Collective;
b. Abide by the spirit of the Constitution and Bylaws;
c. Outreach to new members, with respect to marginalized and diverse constituencies;
d. Maintain the office equipment, computer and furniture as well as maintain general cleanliness of the office; up to date minutes binders;
f. Ensure availability of resources;
g. Communicate the availability of new resources to the Collective;
h. Communicate the need for specific resources;
i. Make recommendation for the hiring of paid positions and the nomination for available coordinating committee positions;
j. Help to plan, organise, and promote socials, dances, parades, and other events;
k. Other duties as required.
2. Responsibilities of the Coordinating Committee and Hired Positions : The Collective Coordinators and Paid Coordinator shall ensure that the below responsibilities, and the Duties of the Collective are managed, either by the relevant position, delegation among themselves, or delegation to Collective Members.
a. Collective Coordinators, Paid Coordinator, and Work-Study : All three positions shall:
i. Ensure that Collective Members abide by the spirit of the constitution and bylaws;
ii. Check voicemail, mail, and e-mail regularly;
iii. Be aware of the Collective's capacity to provide support and resources and to provide referrals, as necessary;
iv. Ensure new participants are welcomed;
v. Ensure information about Collective operations is accessible;
vi. Attend Collective meetings regularly;
vii.Other duties as required.
b. Collective Coordinators and Paid Coordinator : The Collective Coordinators and the Paid Coordinator shall:
i. Ensure that internal and external communication occurs;
ii. Ensure that access to, training in, and upkeep of technological resources occurs;
iii. Manage volunteers according to the Collective's Volunteer Policy;
iv. Enforce and promote safer space practices in accordance with the Collective's Safer Space Policy;
v. Ensure consequences of decisions are brought before the Collective at Collective meetings;
vi. Liaise with related groups in the Greater Victoria area;
vii.Be available for public enquiries involving the Collective and represent the views of the Collective to the best of their abilities when necessary;
viii. Ensure up to date volunteer training occurs on a regular basis and that all volunteers with key access have completed volunteer training, in accordance with the Collective's Volunteer Policy
ix. Other duties as required.
c. Collective Coordinators : The Collective Coordinators shall:
i. Liaise with greater campus community;
ii. Facilitate events;
iii. Facilitate Collective meetings;
iv. Arrange workshops;
v. Organise graphics and promotional materials;
vi. Be aware of events in the community and communicate them to the Collective, including via the calendar;
vii. Oversee the hiring of paid coordinator and work-study;
viii.Supervise paid coordinator and ensure that hours are being recorded properly;
ix. Other duties as required.
d. Paid Coordinator : The Paid Coordinator shall:
i. Manage online communication in accordance with the Collective’s values;
ii. Organise and supervise work-study program, including ensuring the proper recording of hours;
iii. Oversee the organisation of events, in collaboration with the Events Committee or relevant working group;
iv. Book rooms for the Collective and other organisations at the discretion of the Collective;
v. Manage agenda for and facilitate Collective meetings;
vi. Create and maintain an office hours schedule for the coordinating committee;
vii. Ensure cheque requisitions are completed and submitted in a timely fashion;
viii. Other duties as required.
ix. In the case of there being no Paid Coordinator the duties of that position will fall into the responsibilities of the Collective Coordinators.
e. Work-Study : The Work-Study shall:
i. Perform duties as outlined in the job description developed by the Coordinating Committee;
ii. Other duties as required
f. Financial Coordinator : The Financial Coordinator shall:
i. Be responsible for compliance with the UVSS reporting requirements;
ii. Maintain financial records including detailed records of all transactions;
iii. Present a report on the current budget to the Collective, including spending to date and projected budget at meetings when requested.;
iv.Develop financial policies in line with the Vision, Mission, Values, and Goals of the Collective and that reflect the responsible control of funds, in consultation with the Collective;
v. Other duties as required.
g. Representative to the UVSS Board of Directors : This representative shall:
i. Attend meetings of the UVSS Board of Directors regularly;
ii. Facilitate communication between the two organisations;
iii. Bring to the attention of each organisation agenda items in regard to common interests and coordination between the two organisations;
iv. Submit motions to the UVSS Board of Directors meetings, as directed by the Collective
v. Represent the views of the Collective to the best of their abilities during debate on relevant motions
vi. Attend Advocacy Relations Council meetings
vii. Communicate with the other advocacy groups in the SUB and build relationships;
viii.Report to the Collective with relevant information;
ix. Other duties as required.
h. Grad Student Representative : This representative shall:
i. Facilitate communication between UVic Pride and the Graduate Student Society;
ii. Facilitate graduate student involvement in the Collective;
iii. Bring to the attention of each organisation agenda items in regard to common interests and coordination between the two organisations;
iv. Other duties as required.
i. Trans Representatives: The Trans Representatives shall:
i. Communicate events and items of common interest between trans groups in the community and UVic Pride;
ii. Work with the Resource Coordinator to maintain and inform about transition related resources (eg. binders, breast forms, etc.);
iii. Organize at least one (1) trans-specific and trans-focused event per semester;
iv. Maintain living document of trans resources, support groups, recommended health professionals, etc. in the local area.
v. Other duties as required
j. Representative to Camosun College : This representative shall:
i. Attend meetings of the Camosun Pride Collective regularly in order to facilitate communications between the two organisations;
ii. Bring to the attention of each body agenda items in regard to common interests and coordination between the two organisations;
iii.Other duties as required.
k. Safer Space Coordinator : The Safer Space Coordinator shall:
i. Handle complaints concerning Safer Space violations
ii. Make recommendations on ways to promote Safer Space within the collective office and collective events
iii. Shall ensure that a minimum of two (2) Safer Space workshops per semester occur
iv. Oversee the peer support program
v. These persons shall take the next available Anti-Violence Project volunteer training, and/or earliest training in anti-oppressive practice, anti-racism, decolonization, inclusive practices, non-violent communication, active listening, conflict resolution/de-escalation, and safer spaces.