Embedded Files
Day 2 Workshop
Find the workshop you want to attend and click on the meeting link to join.
HR & Partners
Break 10:05 - 10:20 | 15 Minute
Break 11:20 - 11:30 | 10 Minute
Lunch 12:30 - 1:30 | 1 Hour | PFSP leadership will be available during this time for any questions you may have or just to say hi, Click here: Meet
Break 2:30 - 2:45 | 15 Minute
Common Legal Issues and Resource
Common Legal Issues and Resource
Link to Meeting | 10:20AM - 11:20AM & 11:30AM - 12:30PM
Description: Two of the District's senior lawyers will discuss legal issues that you may encounter in your role. They will discuss common issues around child custody, access to student records, and subpoenas. Learn what to do the next time a process server arrives in the office or parents provide conflicting information about who can pick up their student. We will provide brief explanations of the law, provide and explain available resources and leave time for questions.
Speaker(s): Kate Wilkinson | kawilkinson@pps.net | Assistant General Counsel & Mary Kane | mkane1@pps.net | Senior Legal Counsel
Department: Office of General Counsel
Target Audience: Any school administrative assistant
Workshop Recording: Common Legal Issues and Resource
Docuware
Docuware
Description: Please join to learn about what Docuware is and what it offers to the district. We will discuss Records Management policies and procedures, and educate school staff on essential software that they will use on a daily basis to impact their workload and responsibilities.
Speaker(s): Amanda Jones | Manager-Archivist, Records Management BESC
Department & Contact: Record Management | Presentation
Target Audience: School Administrative Assistant II & III - AKA: School Secretary - Elementary, Middle & High Schools
Workshop Recording
Empathy on Empty: Compassion Fatigue
Empathy on Empty: Compassion Fatigue
Description: Even the most empathic person can become so overwhelmed by the chronic stress associated with caregiving that negative attitudes start to take over. This concept, known as compassion fatigue, is particularly common among those in helping professions. During this session, we'll explore the root causes and symptoms of compassion fatigue as well as provide strategies for overcoming it.
Department & Contact: Sharise Nance | Empathy on Empty: Compassion Fatigue
Target Audience: ALL
Workshop Recording
Enrollment Updates for School Administrative Assistants
Enrollment Updates for School Administrative Assistants
Description: If enrolling new students is one of your duties, this interactive session is for you! A multi-disciplinary team will help tune-up your enrollment skills by walking you through the updated Enrollment Handbook and answering your questions. We will also hold a breakout room for SE schools impacted by boundary and program changes.
Speaker(s): Judy Brennan | jbrennan@pps.net | Director-Enrollment & Transfer • Enrollment and Transfer Center & Debra Giles, Director, IT Client Services
Department & Contact: Enrollment & Transfer | jbrennan@pps.net
Target Audience: School Administrative Assistant I & II
Workshop Recording: Enrollment Updates for School Administrative Assistants 1 Enrollment Updates for School Administrative Assistants 2
Fostering an LGBTQ Inclusive Workplace
Fostering an LGBTQ Inclusive Workplace
Description: Even with recent successes in social justice and popular culture, some gay, lesbian, bisexual, transgender and gender non-conforming employees still face bias, homophobia and discrimination in the workplace. The resulting fear and stress not only affect work performance but overall morale in environments that are not accepting or inclusive in varying degrees. In this workshop we will clarify sexual orientation and gender identity to better prepare all participants to collectively foster an inclusive working environment for all LGBT and gender non-conforming employees.
Department & Contact: Angelique Piwinski | Fostering an LGBTQIA Inclusive Workplace Uprise Health 2022
Target Audience: ALL
Workshop Recording: Fostering an LGBTQIA Inclusive Workplace
Innovative Decision Making: Problem Solving
Innovative Decision Making: Problem Solving
Description: Some of the best business ideas and new products have resulted from innovative thinking. Why? The most creative people see options more than they see problems. Creative problem solving involves a mix of divergent and convergent thinking – our ability to both generate options and evaluate them to select the best one. Our capacity to be innovative also makes us more flexible, often able to work better with others and to contribute valuable new ideas to our work teams. Have you ever wanted to learn to be more of an “out of the box” thinker? Now you can! Join us for this experiential workshop and learn to:
Utilize multiple ways of thinking
Frame problems as questions
Use generative brainstorming
Suspend judgement in solving old problems in new ways
Department & Contact: Nikki Narvaez | Innovative Decision Making: Problem Solving
Target Audience: ALL
Workshop Recording
Leave of Absence Process with FMLASource
Leave of Absence Process with FMLASource
Link to Meeting | 9:05AM - 10:05AM & 10:20AM - 11:20AM
Description: School Administrative Assistants will be provided a detailed overview of the leave request process presented by FMLA Source, and facilitated by the Director of HR Benefits Leave team. Participants will learn how to recognize an employee's potential need for leave, and assist employees in the leave request process, and learn the responsibility of time keyers related to the employee leaves process.
Speaker(s): Megan Lanham, Senior Account Manager, FMLA Source | Ligena Hein | Director - Benefits • Human Resources
Department: HR Benefits Department I benefits@pps.net
Target Audience: School Administrative Assistance
Workshop Document & Reference: Benefits Quick Resource Guide
Workshop Recording: Leave of Absence Process with FMLASource
Let's Talk | Connectivity & Communication
Let's Talk | Connectivity & Communication
Description: Join the workshop to learn about the new Let's Talk Engagement Process for Stakeholders (New Communication Tool). It is important to build strong communication and engagement pipelines in order for students to be successful. We invite you to learn about this process as it will need your leadership and voice. Join us to learn who we are as a newer team and understand the role of the Department.
Speaker(s): Jamaal Tibbs jtibbs@pps.net | Matt Lindbloom mlindbloom@k12insight.com
Department: District & Family Liaison/Office of Community Engagement.
Target Audience: School Administrative Assistant I & II
Workshop Recording: Let's Talk
No More Eye Rolling: Dealing with Conflict and Difficult People
No More Eye Rolling: Dealing with Conflict and Difficult People
Description: We all have difficult people in our lives. Challenging personalities can make the workplace and our personal lives more stressful and draining. In this seminar, we will review and discuss strategies to deal more effectively with difficult people. We will discuss why we find some people difficult and others not at all. And we will discuss an inoculation plan to keep ourselves protected from challenging personalities going forward. Everyone will come away with at least one take-away idea to better manage even the most challenging people.
Department & Contact: Ellen Contente | Ellen Contente WLTI BIO 2022 | No More Eye-Rolling Dealing with Difficult People Uprise Health 2022
Target Audience: ALL
Workshop Recording:
OTIS Road Map (Bond and Security)
OTIS Road Map (Bond and Security)
Description: The Office of Technology and Information Services is implementing exciting new hardware and software as a part of our technology bond as well as, implementing new security updates. Attend this session to see a preview of what this will mean for your school and when these will become available.
Speaker(s): Don Wolff, Chief Technology Officer, OTIS
Department & Contact: wolffd@pps.net
Target Audience: Any PFSP Classified Employee
Recording: Otis Road Map
Papercut
Papercut
Description: Introducing PaperCut | How to use our new secure printing.
Speaker(s): Nathan Swoverland, IT Systems & Services Supervisor - Tech Support, OTIS | Dave Anand, IT Technical Support Rep III , OTIS
Department & Contact: Nathan Swoverland | nswoverl@pps.net
Target Audience: Any PFSP Employee
Workshop Recording: PaperCut
Payroll Keyer Time and Attendance Reporting
Payroll Keyer Time and Attendance Reporting
Description: Our workshop will review Payroll deadlines, Absence Management, Time and Labor requirements, late time reporting, and extended responsibility reporting. We will ensure everyone is aware of payroll deadlines, requirements for time reporting and the definition of Extended Responsibility as well as, learn about the resources available to assist them. 2022-2023 School Administrative Assistant I - AKA: Principal Secretary - Elementary, Middle & High Schools Handout
Speaker(s): Ondra Matthews, Senior Manager, Megan Gremer, System Manager
Department & Contact: Payroll Department-Payoll@pps.net | 2022-2023 School Administrative Assistant Handout
Target Audience: School Administrative Assistant I - AKA: Principal Secretary - Elementary, Middle & High Schools
Workshop Recording: Payroll Keyer
Q&A: The PPS Digital Toolkit
Q&A: The PPS Digital Toolkit
Description: Come to this session to ask questions about resources to support your work. Tools that may be helpful include Google Workspace, Canva Graphic Design, Adobe Express, and more.
Speaker(s): Cat Nostrand, Melissa Lim, Technology Integration Specialist, OTIS/Learning Technologies
Department & Contact: OTIS/Learning Tech mlim@pps.net | cnostrand@pps.net
Target Audience: Any PFSP Employee
Workshop Recording
Raptor: Visitor and Volunteer Sign-In System
Raptor: Visitor and Volunteer Sign-In System
Description: Review how to set up and utilize Raptor in your front office to sign in/out visitors and volunteers. Review frequently asked questions and troubleshooting for the Raptor System to sign in/out visitors and volunteers. Understand how Raptor supports safety and security in our buildings.
Speaker(s): Robyn Faraone, Director, Strategic Partnerships | Jennifer Churchill, Business Operations, Security Services
Department & Contact: Security Services | jchurchill@pps.net | rfaraone@pps.net
Target Audience: Administrative Assistants
Workshop Recording: Raptor: Visitor and Volunteer Sign-In System
Requesting a Substitute | 2022-2023 Substitute Information & Absence Management Best Practices
Requesting a Substitute | 2022-2023 Substitute Information & Absence Management Best Practices
Link to Meeting | 9:05AM - 10:05AM & 10:20AM - 11:20AM
Description: Come and meet the Substitute Office team! Obtain important information and reminders regarding updates to substitutes for the 22-23 school year and where to find helpful resources throughout the school year. During this workshop you will learn some tips and tricks to retaining substitutes, review expectations for the use of Absence Management (how to request a substitute), review payroll information regarding substitutes and learn where to find the most up to date information on substitutes.
Speaker(s): Substitute Office - Jessica Morrow, Shannon Holloway & Emily Linnertz
Department & Contact: Human Resources Substitute Office | ppssub@pps.net
Target Audience: School Administrative Assistant
Workshop Recording
Restorative Justice w/a Racial Equity Lens
Restorative Justice w/a Racial Equity Lens
Link to Meeting | 10:20AM - 11:20AM & 11:30AM - 12:30PM
Description: Restorative Justice is a philosophy grounded in the belief that positive healthy relationships help us thrive. Restorative practices are processes that proactively build healthy relationships and a sense of community to prevent and address conflict. This online training is a guide to gaining a foundational understanding of the importance of Restorative Justice. It includes a basic overview of circle practices, building relationships, and repairing harm.
Speaker(s): Amy Chotzen and Yusuf Leary
Department: HR & Partner
Target Audience: ALL
More Information:Workshop Recording: Restorative Justice
School Messenger/Remind/Pepper Reports
School Messenger/Remind/Pepper Reports
Description: Come learn more about using Remind to communicate with students and families safely by sending text messages, emails or voice calls in regards to classroom updates, school updates, and much more. This workshop will provide you with tools to generate in-person/virtual event attendance and online course completion reports on your staff in Pepper. Additionally, we will discuss the new auto-generated Pepper report that will show information about teachers that attended a professional development event during work hours. Participants will learn how to use Remind to communicate with students and families safely.
Speaker(s): Jenn Rumfield jrumfield@pps.net
Department & Contact: OTIS
Target Audience: School Administrative Assistants
Workshop Recording
Security and Emergency Management Updates
Security and Emergency Management Updates
Description: We have updates on the new security upgrades in schools, emergency management tools and resources, volunteer background checks and an overview of who to call. This workshop will provide familiarity on how to use the new physical security systems, introduction to change in emergency signals and updates on volunteer background checks.
Learning Objective: Understanding of the services and supports provided by security services and how to access those services.
Speaker(s): Molly Emmons | Jonny Lewis | Domingo Urrutia
Department: Security Services
Target Audience: Administrative Assistants
Workshop Recording: Security and Emergency Management Updates
Synergy - School Startup
Synergy - School Startup
Link to Meeting | 1:30PM - 2:30PM & 2:45PM - 3:45PM
Description: The SIS Team will be reviewing Synergy processes for the start of the 2022-23 School Year, along with a few new features.
Speaker(s): Sheila Wales/SIS team
Department & Contact: OTIS/Synergy swales@pps.net
Target Audience: School VP/Principal Secretary
Workshop Recording: Synergy School Start Up
Presentation: PP Presentation
The Mckinney-Vento Program: Supporting Students and Families Experiencing Homelessness
The Mckinney-Vento Program: Supporting Students and Families Experiencing Homelessness
Description: This training is designed to provide participants with an understanding of the McKinney-Vento Homeless Program for students experiencing homelessness in PPS, which includes the purpose of the McKinney-Vento Homeless Assistance Act, the identification and referral process of homeless children & youth, student rights within the program and services provided.
Speaker(s): Dr. Camedra Jefferson | cjefferson@pps.net
Department & Contact: Funded Programs - cjefferson@pps.net
Target Audience: Title I Principal Secretaries
Workshop Recording: The Mckinney-Vento Program: Supporting Students and Families Experiencing Homelessness
Presentation: The Mckinney-Vento Program
Title I School Administrative Assistants
Title I School Administrative Assistants
Description: The purpose of this training is to provide all Title I administrative assistants with a hands-on overview of the Title I process and guidelines. The training will review how to best track expenses, navigate digital 22-23 folders, Title I school worksheets, review requirements for tracking inventory, grants and budget expectations for the 2022-2023 school year. All Title I Administrative Assistants will receive an email from the Funded Programs Team in advance of this training to ensure they are prepared for the session. Administrative assistants are expected to review the previous year's expenditures (if possible) and the 22-23 Title I School folder to actively participate in the session and Q&A.
Speaker(s): Dr. Camedra Jefferson | Alysha Rayford, Business Analyst, Funded Programs
Department & Contact: cjefferson@pps.net
Target Audience: School Administrative Assistants
Workshop Recording: Title I School Administrative Assistants
Understanding Employee Assistance Program for PPS Staff EAP
Understanding Employee Assistance Program for PPS Staff EAP
Link to Meeting | 9:05AM - 10:05AM & 10:20AM - 11:20AM & 11:30AM - 12:30PM
Description: Come and learn more about our Employee Assistance Program, a service that provides Portland School District employees free & confidential counseling and work-life support, from Uprise Health’s Margaret Bond. She will be demoing how employees (and their families) can access the service and answering any questions staff may have! She will specifically be showcasing a brand new mental health app with coaching services available to all employees.
Here are just a few of the services EAP offers:
24-hour Crisis Help
Childcare Referral & Eldercare Referral
Confidential Counseling
6 free sessions per situation, per year to all benefits eligible employees and anyone living in their household
Financial Services
Identity Theft Services
Legal & Mediation Services
Wellness
Will Preparation
Speaker(s): Margaret Bond | Client Success Manager | She/Her | Uprisehealth
Department: HR & Partner
Target Audience: ALL
More Information: EAP Digitally Enabled Employee Assistance ProgramWorkshop Recording: Understanding Employee Assistance Program for PPS Staff EAP
Website Editing - School Site Managers & Editors
Website Editing - School Site Managers & Editors
Description: An introduction to basic web page editing including: school homepages, calendar, staff lists. We hope to provide a good foundation as well as some helpful tips and shortcuts.
Speaker(s): Leif Sjoquist | lsjoquist@pps.net
Department & Contact: OTIS
Target Audience: Any PFSP Employee
Workshop Recording: Website Editing
Presentation: Website Editing
Synergy Discipline and Attendance
Synergy Discipline and Attendance
Description: Review entering incident referrals into the Synergy Discipline Incident module. The importance of attendance codes for suspensions will also be covered. Two MTSS staff will be on hand to review the suspension, hearing and expulsion process and answer questions related to policy.erson | Alysha Rayford, Business Analyst, Funded Programs. We will review the most common data entry errors which appear in the Discipline folders.
Department & Contact: Sheila Wales, SIS III, OTIS | swales@pps.net
Target Audience: School Administrative Assistants
Workshop Recording: Synergy Discipline and Attendance
Presentation: Discipline and Attendance
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