3.12.19 Board Meeting Minutes

Pollock Moore Academy

Board of Directors


Meeting of the Board

Date: March 12, 2019

Start Time: 6:40pm

Location: The Dallas Law Group Conference Room, Thomson, GA


Members Invited: All founding board members plus board consultants.

Members Present: Dr. Chantell Scott, Dr. Quynh Spicer, Wayne Williford, Deshala Murray,

Cheryl Gracey, Nancy Blount, Grace Smith, D’Lee Pollock-Moore, David Moore, Crystal Strickland, Joanne Patton


1 Member of the Public Present: Breanna Durham


Members Absent: Kenny Asterita, Tiffany Chapman, LeeAnne Cowart


Minutes

  1. Take picture documentation, collect resumes, and collect information sheets. Board member affirmations led by Mrs. Pollock-Moore.
    1. Affirmation Statement: By signing below, I am indicating my acceptance of the Board of Directors’ position for Pollock Moore Academy, Inc. I will fulfill my duties as proscribed in the bylaws to the best of my ability, and I will communicate with the Board Chair and school leaders when I may be limited in my abilities for any reason. I will support the mission, vision, and school leaders of PMA by always considering the needs of our students first and our businesses second. I will uphold the laws of this state, and I will do my best to always represent Pollock Moore Academy with optimism and allegiance to the community.
  2. Call to Order
    1. Mission: Our mission is to educate and learn with engagement, innovation, and passion. (Board reads together)
    2. Vision: Our vision is to create a model school that is a paradigm of positive school culture, hybrid learning, community partnerships, and engaging teaching in order to produce students who are workforce prepared or college ready critical thinkers and active members of our society. Our students will graduate as job-ready members of our society. We will strive to offer rigorous, college and career readiness lessons and classes with a wide variety of dual enrollment, apprenticeship, and fine arts options. (Mrs. Pollock-Moore)
    3. Pledge to the Flag of the United States (Mr. Moore)
    4. Prayer (Mrs. Pollock-Moore)
    5. Introductions (Mrs. Pollock-Moore and Members of the Board)
    6. Words of Inspiration (Mrs. Pollock-Moore)
    7. Attendance and Establishing a Quorum
      1. Motion to Approve: Wayne Williford
      2. Second: Dr. Chantell Scott
  3. Brief Review of School Concept, Zone of Attendance, and Athletics / Extra-curriculars. (Mr. Moore, Mrs. Pollock-Moore, and Coach Strickland)
    1. Mr. Moore presented the basic school concept information from the School Concept sheet.
    2. Mrs. Pollock-Moore presented the academics plan from the School Concept sheet. She also discussed the zone of attendance.
    3. Coach Strickland introduced herself to the board, and presented the basics on our athletics philosophy, timeline, extracurriculars plan, and house games.
  4. Adoption of Public Agenda and Old Business
    1. Adoption of Public Agenda
      1. Motion to Adopt: Deshala Murray
      2. Second: Grace Smith
      3. Yeas: 10, Nays: 0
    2. The Board discussed having a separate website with password protection to login for executive minutes.
    3. The Board discussed that the bylaws that we would be reviewing today would be tentative bylaws until our next meeting, as to give all members of the Board time to read the bylaws.
    4. Vote on Officers -- Chair: The co-founders nominated Dr. Chantell Scott to serve as board chair.
      1. Motion to Approve: D’Lee Pollock-Moore
      2. Second: Deshala Murray
      3. Yeas: 10, Nays: 0
    5. Vote on Officers -- Vice Chair: The co-founders nominated Dr. Quynh Spicer to serve as vice-chair.
      1. Motion to Approve: D’Lee Pollock-Moore
      2. Second: Dr. Chantell Scott
      3. Yeas: 10, Nays: 0
    6. Vote on Officers -- Treasurer: The co-founders nominated Nancy Blount to serve as treasurer.
      1. Motion to Approve: Wayne Williford
      2. Second: Dr. Quynh Spicer
      3. Yeas: 10, Nays: 0
    7. Vote on Officers -- Secretary: Pollock-Moore nominated David Moore to serve as secretary until we have a charter.
      1. Motion to Approve: Deshala Murray
      2. Second: Dr. Quynh Spicer
      3. Yeas: 10, Nays: 0
    8. Discuss and vote to adopt School Concept (Minus Zone of Attendance): The proposed school concept includes a planned opening of July 2021, unless the charter is approved on the first round, and then we will be able to open in 2020. The school will be serving grades 9-12 with 200 total students by year two and with approximately 50 per grade level. Class sizes are expected to be 15-25. We will be operating as a College and Career Readiness Academy and Future Teacher Training Facility. Our mascot will be the The Mighty Phoenix; our colors are orange and purple for athletics and orange, purple, red, and yellow for marketing. Our motto is Nos resurgemus, which means we will rise. We will have a school nutrition (breakfast and lunch) department, but we will not offer transportation to and from school at this time.
      1. Motion to Adopt: Grace Smith
      2. Second: Crystal Strickland
      3. Yeas: 10, Nays: 0
    9. Discuss and vote on Zone of Attendance: Mrs. Pollock-Moore explained the zone of attendance policy and what it would mean for PMA as well as the surrounding schools. She explained the choices in locally-chartered versus state-chartered and cited Mr. Terence Washington’s email from the State Charter School Commission as well as training documents from the SCSC. She explained the pros and cons. The two main cons to moving to statewide were increased CCRPI accountability and changes in financing. She cited the state’s College and Career Readiness Index website (http://ccrpi.gadoe.org/2018/Views/Shared/_Layout.html) for the CCRPI data. Harlem High School had a CCRPI of 70.2 in 2018. Thomson HIgh School had a CCRPI of 63.7 in 2018. PMA would be subject to the average of Harlem High School and Thomson High School if we petition for a McDuffie-Harlem attendance zone. The current 2018 Harlem-Thomson Average CCRPI is 67.0. PMA would be subject to the state average for all high schools if we petition for a statewide attendance zone. The state average CCRPI for all high schools in 2018 was 75.3. Mrs. Pollock-Moore also explained how finances would work for PMA, and she distributed funding information to discuss more in depth at the next meeting. PMA has guaranteed income from QBE Funding AND local tax dollars (if locally-chartered) OR state charter dollars (if state-chartered. PMA’s possible income sources include Charter Grants, Title Programs, General Grants and Foundation Grants, and Fundraising / Private Donations. Several members of the Board, including Mr. Williford, Mrs. Smith, and Mrs. Blount made statements supporting the change to a statewide attendance zone. Mrs. Murray also presented informational updates from the State of McDuffie County Economic Development meeting that was held this past week.
      1. Motion to Adopt a Statewide Attendance Zone: Grace Smith
      2. Second: David Moore
      3. Yeas: 10, Nays: 0
    10. Discuss and vote on School Organization: Mrs. Pollock-Moore reviewed the Organizational Structure diagram. She called for the members of the Board to evaluate the top three tiers of the organizational structure map. A member of the board had previously asked about the title Chief of Innovation. She suggested that the title be changed to reflect a more common understanding of the title in the community. Mrs. Pollock-Moore suggested Chief of Academics.
      1. Motion to amend the Chief of Innovation title to Chief of Academics: Deshala Murray
      2. Second: Dr. Chantell Scott
      3. Yeas: 10, Nays: 0
    11. Mrs. Pollock-Moore continued explaining the top three tiers of the organizational structure. Tier 1 is the PMA Charter granted by the State Charter School Commission. Tier 2 is the Board of Directors and its bylaws. Tier 3 includes three senior administrators: Chief of Innovation (changed to Chief of Academics in previous motion), Chief of Operations, and Chief Financial Officer. No motions were made on Pollock-Moore and Moore being offered those positions at this time. *See Diagram 1 below.
      1. Motion to Approve: Deshala Murray
      2. Second: Wayne Williford
      3. Yeas: 10, Nays: 0
    12. Review Bylaws: Mrs. Pollock-Moore orally reviewed the bylaws, explaining that they were written by her and reviewed / edited by Cheryl L. Gracey, Deshala Murray, Dr. Quynh Spicer, Joanne Patton, and Dr. Chantell Scott. The bylaws can be found in full here: https://docs.google.com/document/d/1Ana89kPqiVrGKIv5MeRkExd10K5OTpbR5AWD6zc0VQ8/edit?usp=sharing . Members of the board addressed the following concerns with the bylaws. Mrs. Blount wanted to have a tentative approval and declaration of working bylaws. Mrs. Pollock-Moore stated that we would need to change the attendance zone to statewide under Article II, Section 2. Deshala Murray stated that under Article III, Section 9, the sentence “A meeting of the members shall be held every year…” should be changed to “A meeting of the members may be held every year…”. Grace Smith asked about the appropriateness of the first sentence of section 11 under Article III, given that our board is currently meeting twice per month. Deshala Murray suggested to remove the first sentence completely.
      1. Motion to Approve and Sign Tentative Bylaws given the previous set of suggestions in full: Deshala Murray
      2. Second: Grace Smith
      3. Yeas: 10, Nays: 0
  5. Mrs. Pollock-Moore invited the Board Members and Board Consultants into executive session and dismissed members of the public. The Board moved to Executive Session with Invited Members (Board Members, Founding Members, and Board Consultants only) for New Business.
    1. Mrs. Pollock-Moore explained that due to time we needed to table the executive session portion of the agenda. We discussed tabling the following items: discuss and vote on accounting period and tax year; discuss fundraising procedures and goals; discuss obtaining bids for the opening of a corporate bank account; discuss dual enrollment partnerships; discuss community partnerships; discuss Launch Party; propose New Business for March 25th meeting (review bylaws, approve and sign working bylaws).
      1. Motion to Approve Tabling the remainder of the agenda: Nancy Blount
      2. Second: Dr. Quynh Spicer
      3. Yeas: 10, Nays: 0
    2. Mrs. Pollock-Moore invited the Board to return to regular session.
      1. Motion to Approve returning to regular session: Nancy Blount
      2. Second: Wayne Williford
      3. Yeas: 10, Nays: 0
  6. Adjourn
    1. The Board Members discussed a plan of action that focused on discussing finances for the next board meeting which will be on March 25 at the Dallas Law Group in Thomson. The Board also discussed the Chamber of Commerce meetings pending and who could attend. The McDuffie County Chamber of Commerce meeting is on March 25th at 4:00, and Mrs. Blount said she would attend along with the co-founders. The Columbia County Chamber of Commerce meeting is on March 26th at 4:00, and Mrs. Smith said she would attend along with the co-founders. We decided on two board meeting dates for April: April 2nd and April 16th at 6:30 p.m. at the Dallas Law Group.
    2. The Board decided to adjourn.
      1. Motion to Adjourn: Deshala Murray
      2. Second: Dr. Quynh Spicer
      3. Yeas: 10, Nays: 0


Diagram 1.