Professional Learning Forms and Procedures

Pickens County Schools Professional Development

Pickens County School District is committed to supporting and encouraging all educators in their efforts to improve their pedagogy skills and effectiveness in the educational setting.

Employees are encouraged to take steps to increase their knowledge, skills and overall effectiveness in their position with Pickens County Schools. In return, following district, state, and federal guidelines and budgets, Pickens County School System is committed to make appropriate resources and funding available to all employees who request to attend off-campus job-related training in addition to on-campus group professional development programs.

Procedures and Process to Attend PL


  1. All employees must complete the applicable professional learning (PL) form shown in the next section. All PL requests should be submitted to the central office for approval at least two weeks in advance of the scheduled PL.
      • If the PL is out of district, PL1 must be completed and signed by yoru principal or supervisor. Attach supporting documentation: flyer, invitation, completed registration form, or email.
      • If the PL is in system or in school during the school day, PL2 should be completed and signed by the principal. One form may be completed for multiple educators in a building. Attach supporting documentation: flyer, invitation, completed registration form, or email.
  2. All completed and signed forms should be given to your school bookkeeper or designated person.
      • The bookkeeper will then scan and email a copy of the form to Jill Liberatore with the requested documents as outlined on the form.
  3. All requests will be reviewed and marked as approved or not approved at the Central Office.
      1. Factors reviewed will include:
          • Completion of forms, including required signatures
          • Attached supporting documents
          • Training applicable to current position in district (job related and age appropriate PL)
          • Available funding
          • Other items as needed
  4. After requests have been reviewed, the forms will be uploaded to a Google Drive file shared with the school bookkeeper. She/he will notify you of the staus of your request.
  5. If reinbusement is needed after the professional development activity has been completed, a Travel Expense Statement should be completed within 30 days and signed by you and your supervisor.
  6. Return the Travel Expense Statement, a signed copy of the PL1 form, any required receipts, and proof of attendance to Jill Liberatore. All documentation is required for reimbursement. Please see Expense Statement below for more information.

Professional Development Forms

Forms for Attending PL

PL 1 Form - Prior Approval Request form for off campus professional development - This must be completed in its entirety before any professional development fees or travel may be considered.

PL 2 Form - Prior Approval Request form for In-system/In-School professional learning activity - This form should be completed and submitted to the principal. A copy of the approved form should be given to the person entering leave at each school.

PL7 Form - Proposed Professional Learning Activity - Use this form to propose an activity or course. This will be used by anyone that would like to be a potential instructor in a course.

Travel Expense Statement - Complete this form if reimbusement is needed for travel, food or lodging. See Expense Statement below for more information.

Attendance Verification Form - Print a copy to take with you to PL for verification of attendance if needed.

Hotel/Motel Tax Exempt Form - This is one of two tax exempt forms needed when checking into a hotel for lodging. The school system does not reimbuse taxes paid for accomodations, therefore these forms must be used. May only be used for school system related activies with approval and must accompany school system issued check.

Lodging Check Request Form - Complete this at least two weeks prior to travel to assure you have a check in hand when checking into your hotel. This must accompany a Hotel/Motel Tax Exempt for and Tax Exempt Form when checking in.

Tax Exempt Form - The is the second form needed when checking in to a hotel or motel. The school system does not reimbuse taxes paid for accomodations, therefore these forms must be used. May only be used for school system related activies with approval and must accompany school system issued check.

Leave Request Form - For Central office staff use.

PL3 Stipend Prior Approval Request (For Bookkeeper use only)- Use this form to request approval for stipends for in-district PL at least two weeks before the scheduled PL. This will only include PL that is off contract, with the stipends already announced.

PL4 Stipend Payment Request (For Bookkeeper use only) - This form should be completed and submitted to the principalfor signature after PL activity is complete. If grant funds are being used, this form should be submitted to the director of the grant with the following attachments: copy of the approved stipend request, agenda, sign-in sheet, and minutes. Additional documents may be requested by the director including PowerPoints, handouts, and evaluation forms. All requests should be made within 30 days of the PL activity.

Forms for Conducting PL

Professional Learning Sign-in Sheet - All PL must have a sign-in sheet completed to show all attendees.

Professional Learning Feedback Form - Use this if a Google Forms Survey is not used.

Expense Statements

To be reimbused for travel expenses, you must submit the items listed below within 30 days after the event. Please note that reimbusements will not be issued if the needed documentation is not presented within 30 days.

  1. Travel Expense statement completed in its entirity and signed by a supervisor
  2. A copy of the original approved PL1 form
  3. If milage is to be reimbused, see Milage Rate section below.
  4. Documentation of attendance such as an agenda, Certificata of Attendance, sign-in sheet, etc.
  5. All receipts for anything you are requesting reimbursement. Meal receipts are not necessary.

State of Georgia Meal Allowances

This references meal allowances within the state of Georgia for Standard and High Cost Area per diem rates. State employees traveling in Georgia's high cost counties will be reinbursed at the established higher rates set forth by the Statewide Travel Policy as opposed to the GSA.

Standard In-State Per Diem Rates

Breakfast - $6.00

Lunch - $7.00

Dinner - $15.00

If meals are provided at the site location, the per diem rate for the provided meals may not be submitted for reimbursement.


High Cost In-State Per Diem Rates

Breakfast - $7.00

Lunch - $9.00

Dinner - $20.00

These rates are limited to the following counties: Chatham, Cobb, DeKalb, Fulton, Glynn, and Richmond.

If meals are provided at the site location, the per diem rate for the provided meals may not be submitted for reimbursement.

Milage Rate

Automobile milage reimbursement rate is currently 0.545 cents per mile.

Motorcycle milage reimbursement rate is 0.515 cents per mile.

Please use Google Maps or a comparable resource for accurate milage from Point A to Point B. Milage should be calculated from your school, distict office, or home. Use whichever distance is shortest.