Embedded Files
TASKS
August
September
Week 1 - Printing & Distribution of Schedules
October
Week 2 - Distribution of Q1 Progress Reports
November
December
January
Week 3 - Printing of 2nd Sem (Q3) Schedules
Week 3 - Q3 Report Card Grading
February
List of Academy Students from Coordinators due
Teaching Preferences Google Form (Mid Feb)
School-wide course registration (Due 3/31)
March
SBB Clinic
SGA List
Yearbook List
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To Staff: Opening of Grading Window early announcement -- 10 days prior to opening
Re: 2nd Qtr Progress Report Grading Window OPENS 12/10/18 and CLOSES 12/12/18
Good evening Wise Family,
Hope you all had an enjoyable and restful weekend.
I would like to remind you that the 2nd Quarter Progress Report grading window will OPEN on 12/10/18 (Monday) and will CLOSE on 12/12/18 (Wednesday) @ 11:59 PM.
For Help with Grading, please review the Grading "How-To" documents and other resources found on our Staff Grading page and the Grade Management page of the WHS Scheduling site (See "Reports" and "Staff Grading" columns).
Also, please review the following GRADING BEST PRACTICES:
Publish ALL your grades prior to the closing of the grading window. Any Progress Report grades NOT submitted prior to the closing of the grading window will be entered as a zero ("0").
Once you have published grades for a particular class, please go back and check to make certain that the grades you just published are accurate. Compare the published grades to any grades that were overridden in the previous grading cycle. SchoolMax tends to to hang on to the override grades. If a published grade is NOT correct, follow the steps in this document.
You MUST make certain that your gradebooks are configured correctly (i.e., grading weights and categories are accurate) in accordance with AP 5121.3 and have an adequate amount and equitable distribution of assignments in all categories: Assessment, Classwork, Homework, etc. For assistance with setting up your gradebook assignment categories and percentages, please click here.
We only submit grade PERCENTAGES; NO letter grades (Do not use A, B, C, D, E, P, F, N, I, or W) except when directed by the Grade Manager or an administrator to do so.
Do not submit an empty grade. Every student on your roster MUST have a grade submitted for your class. Remember: No grade will be published for any student who does not have at least one graded assignment in his gradebook, unless an override is applied. If a student did not turn in a work assignment or missed an assignment due to an unexcused absence, you must give him a "0" for that assignment.
If you have a student whom you have never seen, contact the Guidance Office first to see if he is receiving Home and Hospital services, on long-term suspension, or a case of "missed" No-show who needs to be withdrawn from our system. For proper submission of his grade, please check with his Guidance Counselor or Grade Level Administrator.
Please send to Guidance any student who is sitting in your class but is NOT on your roster AND in your gradebook. We need to address this issue ASAP.
If you have any students who have just been added into your class roster, please ask the original teacher to generate a report of grades given to them so far this quarter. If you don’t have information about the original teacher, please contact their respective Guidance Counselors. They can tell you the teacher whom you need to communicate with in order to get your new students' incoming grades. If the original teacher is not able to provide you with the needed grade reports even after you communicate with him/her, you may email me or one of our Counselors (prior to the opening of the grading window) the names and corresponding courses of those students, and we will try to generate for you an electronic/PDF copy of their grade report.
If you have any students who have just been dropped from your class, please generate a grade report for these students and be ready to share the report with their respective new teacher(s). Click here for instructions on how to generate a grade report.
Please make certain to check for missing grades once you have submitted all of your classes. Please run the Missing Grade Report in APEX even if you get a Y to show that the class grades have been submitted, just to be safe. See directions on how to do this. Remember: You CANNOT access APEX Reports at home; You MUST be logged in to the PGCPS network domain in order to utilize this tool.
You do NOT always get a Y once you have submitted grades. The best way to ensure that grades have been submitted is to run a Missing Grade Report in APEX.
Please remember that you can submit (and resubmit) grades for a class AS MANY times as necessary prior to the closing of the grading window.
Please note that you are responsible for submitting grades for every student on your roster EVEN IF:
you've never seen the student;
the student has never attended your class;
the student attended for a very short time;
the student is physically attending another class and hasn't had a schedule change;
the student just got a schedule change;
the student is going to get a schedule change;
the student transferred out of your class;
you signed withdrawal papers;
the student transferred from another class/school/country; or
the parents/administrators/counselors are going to request a schedule change.
REMEMBER:
You MUST submit a grade for EVERY student appearing on your roster. One missing grade will prevent our ENTIRE school from having our grade reports printed.
The 2nd Qtr Progress Report grading window CLOSES on 12/12/18 @ 11:59 PM (the time on the server; not at school or your house).
Letter grades (e.g., A, B, C, D, E, P, F, N, I, W) should NOT be used.
Grade reports should be released on or about 12/21/18.
Please let me know if you have any questions or need further clarification. Thank you very much and have a great week ahead!
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To Staff: Opening of Grading Window early announcement -- 10 days prior to opening
Re: 2nd Qtr Report Card Grading Window OPENS 11/1/18 and CLOSES on 11/5/18
Good Morning Wise Family,
Please be reminded that the Q1 Report Card Grading Window will OPEN on 11/1/18 (Thursday) and will CLOSE on 11/5/18 (Monday) @ 11:59 PM.
For Help with Grading, please review the Grading "How-To" documents and other resources found on our Staff Grading page and the Grade Management page of the WHS Scheduling site (See "Reports" and "Staff Grading" columns).
Please note that you are responsible for submitting grades for every student on your roster EVEN IF:
you've never seen the student;
the student has never attended your class;
the student attended for a very short time;
the student is physically attending another class and hasn't had a schedule change;
the student just got a schedule change;
the student is going to get a schedule change;
the student transferred out of your class;
you signed withdrawal papers;
the student transferred from another class/school/country; or
the parents/administrators/counselors are going to request a schedule change.
REMEMBER: You MUST submit a grade for EVERY student appearing on your roster. One missing grade will prevent our ENTIRE school from having our grade reports printed.
Please review the following GRADING BEST PRACTICES:
Publish ALL your grades prior to the closing of the grading window. For any students whose Q2 grades were not published prior to the closing of the grading window, you must submit to the grade manager by 11:00 AM on Tuesday (1/29/19) the following documents: (1) A hard copy of unpublished student grades from SchoolMax (signed and dated) and (2) A completed paper grade change form (PS-140) for each student. These documents will be forwarded to the Principal together with the Failure to Post Form.
If you need to make any grade corrections after the closing of the grading window, you must submit an electronic Grade Change Authorization Application (PGCPS>Staff Portal>Applications) by the COB on 2/15/19 (WHS internal deadline).
Once you have published grades for a particular class, please go back and check to make certain that the grades you just published are accurate. Compare the published grades to any grades that were overridden in the previous grading cycle. SchoolMax tends to to hang on to the override grades. If a published grade is NOT correct, follow the steps in this document.
For Q2 Report Card grading, the due date for each assignment should fall within the 2nd Qtr start and end dates (11/3/18 - 1/25/19). Otherwise, the assignment will not be counted towards 2nd Qtr grade.
You MUST make certain that your gradebooks are configured correctly (i.e., grading weights and categories are accurate) in accordance with AP 5121.3 and have an adequate amount and equitable distribution of assignments in all categories: Assessment, Classwork, Homework, etc. For assistance with setting up your gradebook assignment categories and percentages, please click here.
We only submit grade PERCENTAGES; NO letter grades (Do not use A, B, C, D, E, P, F, N, I, or W) except when directed by the Grade Manager or an administrator to do so.
Do not submit an empty grade. Every student on your roster MUST have a grade submitted for your class. Remember: Unless you applied an override, no grade will be published for a student who does not have at least one graded assignment in his gradebook. If the student did not turn in a work assignment or missed an assignment due to an unexcused absence, you must enter a grade of "0" for that assignment.
If you have a student whom you have never seen, contact the Guidance Office first to see if he is receiving Home and Hospital services, on long-term suspension, or a case of "missed" No-show who needs to be withdrawn from our system. For proper submission of his grade, please check with his Guidance Counselor or Grade Level Administrator.
Please send to Guidance any student who is sitting in your class but is NOT on your roster AND in your gradebook. We need to address this issue ASAP.
If you have any students who have just been added into your class roster, please ask the original teacher to generate a report of grades given to them so far this quarter. If you don’t have information about the original teacher, please contact their respective Guidance Counselors. They can tell you the teacher whom you need to communicate with in order to get your new students' incoming grades. If the original teacher is not able to provide you with the needed grade reports even after you communicate with him/her, you may email me or one of our Counselors (prior to the opening of the grading window) the names and corresponding courses of those students, and we will try to generate for you an electronic/PDF copy of their grade report.
If you have any students who have just been dropped from your class, please generate a grade report for these students and be ready to share the report with their respective new teacher(s). Click here for instructions on how to generate a grade report.
Please make certain to check for missing grades once you have submitted all of your classes. Please run the Missing Grade Report in APEX even if you get a Y to show that the class grades have been submitted, just to be safe. See directions on how to do this. Remember: You CANNOT access APEX Reports at home; You MUST be logged in to the PGCPS network domain in order to utilize this tool.
You do NOT always get a Y once you have submitted grades. The best way to ensure that grades have been submitted is to run a Missing Grade Report in APEX.
Please remember that you can submit (and resubmit) grades for a class AS MANY times as necessary prior to the closing of the grading window.
Remember:
The 1st Qtr Report Card grading window CLOSES on 11/5/18 @ 11:59 PM (the time on the server; not at school or your house).
Letter grades (e.g., A, B, C, D, E, P, F, N, I, W) should NOT be used.
One missing grade will prevent our ENTIRE school from having our grade reports printed.
Grade reports should be released on or about 11/20/18.
Grade Change Window for 1st Qtr is from 11/26/18 to 12/7/18.
Please let me know if you have any questions or need further clarification. Thank you very much and have a great day!
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To Staff: Grading Reminders -- 1 day prior to opening
Re: Q2 Progress Report Grading Reminders
Good morning Puma Family and Happy Friday!
Please be reminded that the 2nd Qtr Progress Report grading window will OPEN on Monday, December 10th, and will CLOSE on Wednesday, December 12th, @ 11:59 PM. Prior to the opening of the grading window, please make certain that we adhere to the following:
All gradebooks should be configured correctly (i.e., Grading Weights and Categories are accurate) and in accordance with AP 5121.3. For assistance with setting up your gradebook assignment categories and percentages, please click here.
There should be an adequate amount and equitable distribution of assignments in all grading categories (e.g., Assessment, Classwork and Homework) in order for students to have accurate grades.
For Q2 Progress Report grading, the due date for each assignment should fall within the Q2 progress report start and end dates (11/3/18 - 12/12/18). Otherwise, the assignment will not be counted towards Q2 Progress Report grade.
If you have any students who have just been added into your class roster, you should contact their respective Guidance Counselors to check if they have any incoming/current grades for your class that you have to enter.
Please let me know if you have any questions or need further information. Thank you very much and have a wonderful weekend!
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To Staff: Grading Reminders -- 1 day prior to opening
Re: Q3 Report Card Grading Reminders
Good morning Wise Family,
This is just a reminder that the 3rd Qtr Report Card grading window will OPEN tomorrow, March 27th, and will CLOSE on Friday, March 29th, @ 11:59 PM. Prior to the opening of the grading window, please make certain that we adhere to the following:
All gradebooks should be configured correctly (i.e., grading weights and categories are accurate) and in accordance with AP 5121.3. For assistance with setting up your gradebook assignment categories and percentages, please click here.
There should be an adequate amount and equitable distribution of assignments in all grading categories (e.g., Assessment, Classwork and Homework) in order for students to have accurate grades.
For Q3 report card grading, the due date for each assignment should fall within the 3rd Qtr start and end dates (1/26/19 - 3/28/19). Otherwise, the assignment will not be counted towards Q3 report card grade.
If you have any students who have just been added into your class roster, you should contact their respective Guidance Counselors to check if they have any incoming/current grades for your class that you have to enter.
Please let me know if you have any questions or need further information. Thank you very much and have a great day!
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To Staff: Grading window opens today -- opening day
Re: 2nd Qtr Progress Report Grading Window OPENS TODAY (12/10/18) and CLOSES WEDNESDAY (12/12/18)
Good morning Wise Family,
Hope you all had an enjoyable and restful weekend.
Please be reminded that the 2nd Quarter Progress Report grading window OPENS TODAY, 12/10/18, and CLOSES WEDNESDAY, 12/12/18, @ 11:59 PM.
For Help with Grading, please review the Grading "How-To" documents and other resources found on our Staff Grading page and the Grade Management page of the WHS Scheduling site (See "Reports" and "Staff Grading" columns).
Also, please review the following GRADING BEST PRACTICES:
Publish ALL your grades prior to the closing of the grading window. Any Progress Report grades NOT submitted prior to the closing of the grading window will be entered as a zero ("0").
Once you have published grades for a particular class, please go back and check to make certain that the grades you just published are accurate. Compare the published grades to any grades that were overridden in the previous grading cycle. SchoolMax tends to to hang on to the override grades. If a published grade is NOT correct, follow the steps in this document.
You MUST make certain that your gradebooks are configured correctly (i.e., grading weights and categories are accurate) in accordance with AP 5121.3 and have an adequate amount and equitable distribution of assignments in all categories: Assessment, Classwork, Homework, etc. For assistance with setting up your gradebook assignment categories and percentages, please click here.
We only submit grade PERCENTAGES; NO letter grades (Do not use A, B, C, D, E, P, F, N, I, or W).
Do not submit an empty grade. Every student on your roster MUST have a grade submitted for your class. Remember: No grade will be published for any student who does not have at least one graded assignment in his gradebook, unless an override is applied. If a student did not turn in a work assignment or missed an assignment due to an unexcused absence, you must give him a "0" for that assignment.
If you have a student whom you have never seen, contact the Guidance Office first to see if he is receiving Home and Hospital services, on long-term suspension, or a case of "missed" No-show who needs to be withdrawn from our system. For proper submission of his grade, please check with his Guidance Counselor or Grade Level Administrator.
Please send to Guidance any student who is sitting in your class but is NOT on your roster AND in your gradebook. We need to address this issue ASAP.
If you have any students who have just been added into your class roster, please ask the original teacher to generate a report of grades given to them so far this quarter. If you don’t have information about the original teacher, please contact their respective Guidance Counselors. They can tell you the teacher whom you need to communicate with in order to get your new students' incoming grades. If the original teacher is not able to provide you with the needed grade reports even after you communicate with him/her, you may email me or one of our Counselors (prior to the opening of the grading window) the names and corresponding courses of those students, and we will try to generate for you an electronic/PDF copy of their grade report.
If you have any students who have just been dropped from your class, please generate a grade report for these students and be ready to share the report with their respective new teacher(s). Click here for instructions on how to generate a grade report.
Please make certain to check for missing grades once you have submitted all of your classes. Please run the Missing Grade Report in APEX even if you get a Y to show that the class grades have been submitted, just to be safe. See directions on how to do this. Remember: You CANNOT access APEX Reports at home; You MUST be logged in to the PGCPS network domain in order to utilize this tool.
You do NOT always get a Y once you have submitted grades. The best way to ensure that grades have been submitted is to run a Missing Grade Report in APEX.
Please remember that you can submit (and resubmit) grades for a class AS MANY times as necessary prior to the closing of the grading window.
Please note that you are responsible for submitting grades for every student on your roster EVEN IF:
you've never seen the student;
the student has never attended your class;
the student attended for a very short time;
the student is physically attending another class and hasn't had a schedule change;
the student just got a schedule change;
the student is going to get a schedule change;
the student transferred out of your class;
you signed withdrawal papers;
the student transferred from another class/school/country; or
the parents/administrators/counselors are going to request a schedule change.
REMEMBER:
You MUST submit a grade for EVERY student appearing on your roster. One missing grade will prevent our ENTIRE school from having our grade reports printed.
The 2nd Qtr Progress Report grading window CLOSES on 12/12/18 @ 11:59 PM (the time on the server; not at school or your house).
Letter grades (e.g., A, B, C, D, E, P, F, N, I, W) should NOT be used, except when directed by the Grade Manager or an administrator to do so.
Grade reports should be released on or about 12/21/18.
Please let me know if you have any questions or need further clarification. Thank you very much and have a great day!
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To Staff: Grading window opens today -- opening day
Re: 2nd Qtr Report Card Grading Window OPENS TODAY (1/24/19) and CLOSES MONDAY (1/28/19)
Good morning Family,
The Report Card grading window for 2nd Quarter is NOW OPEN and will CLOSE on MONDAY, 1/28/19, @ 11:59 PM.
For Help with Grading, please review the Grading "How-To" documents and other resources found on our Staff Grading page and the Grade Management page of the WHS Scheduling site (See "Reports" and "Staff Grading" columns).
REMEMBER: You MUST submit a grade for EVERY student appearing on your roster. One missing grade will prevent our ENTIRE school from having our grade reports printed.
Please review the following GRADING BEST PRACTICES:
Publish ALL your grades prior to the closing of the grading window. For any students whose Q2 grades were not published prior to the closing of the grading window, you must submit to the grade manager by 11:00 AM on Tuesday (1/29/19) the following documents: (1) A hard copy of unpublished student grades from SchoolMax (signed and dated) and (2) A completed paper grade change form (PS-140) for each student. These documents will be forwarded to the Principal together with the Failure to Post Form.
If you need to make any grade corrections after the closing of the grading window, you must submit an electronic Grade Change Authorization Application (PGCPS>Staff Portal>Applications) by the COB on 2/15/19 (WHS internal deadline).
Once you have published grades for a particular class, please go back and check to make certain that the grades you just published are accurate. Compare the published grades to any grades that were overridden in the previous grading cycle. SchoolMax tends to to hang on to the override grades. If a published grade is NOT correct, follow the steps in this document.
For Q2 Report Card grading, the due date for each assignment should fall within the 2nd Qtr start and end dates (11/3/18 - 1/25/19). Otherwise, the assignment will not be counted towards 2nd Qtr grade.
You MUST make certain that your gradebooks are configured correctly (i.e., grading weights and categories are accurate) in accordance with AP 5121.3 and have an adequate amount and equitable distribution of assignments in all categories: Assessment, Classwork, Homework, etc. For assistance with setting up your gradebook assignment categories and percentages, please click here.
We only submit grade PERCENTAGES; NO letter grades (Do not use A, B, C, D, E, P, F, N, I, or W) except when directed by the Grade Manager or an administrator to do so.
Do not submit an empty grade. Every student on your roster MUST have a grade submitted for your class. Remember: Unless you applied an override, no grade will be published for a student who does not have at least one graded assignment in his gradebook. If the student did not turn in a work assignment or missed an assignment due to an unexcused absence, you must enter a grade of "0" for that assignment.
If you have a student whom you have never seen, contact the Guidance Office first to see if he is receiving Home and Hospital services, on long-term suspension, or a case of "missed" No-show who needs to be withdrawn from our system. For proper submission of his grade, please check with his Guidance Counselor or Grade Level Administrator.
Please send to Guidance any student who is sitting in your class but is NOT on your roster AND in your gradebook. We need to address this issue ASAP.
If you have any students who have just been added into your class roster, please ask the original teacher to generate a report of grades given to them so far this quarter. If you don’t have information about the original teacher, please contact their respective Guidance Counselors. They can tell you the teacher whom you need to communicate with in order to get your new students' incoming grades. If the original teacher is not able to provide you with the needed grade reports even after you communicate with him/her, you may email me or one of our Counselors (prior to the opening of the grading window) the names and corresponding courses of those students, and we will try to generate for you an electronic/PDF copy of their grade report.
If you have any students who have just been dropped from your class, please generate a grade report for these students and be ready to share the report with their respective new teacher(s). Click here for instructions on how to generate a grade report.
Please make certain to check for missing grades once you have submitted all of your classes. Please run the Missing Grade Report in APEX even if you get a Y to show that the class grades have been submitted, just to be safe. See directions on how to do this. Remember: You CANNOT access APEX Reports at home; You MUST be logged in to the PGCPS network domain in order to utilize this tool.
You do NOT always get a Y once you have submitted grades. The best way to ensure that grades have been submitted is to run a Missing Grade Report in APEX.
Please remember that you can submit (and resubmit) grades for a class AS MANY times as necessary prior to the closing of the grading window.
Please note that you are responsible for submitting grades for every student on your roster EVEN IF:
you've never seen the student;
the student has never attended your class;
the student attended for a very short time;
the student is physically attending another class and hasn't had a schedule change;
the student just got a schedule change;
the student is going to get a schedule change;
the student transferred out of your class;
you signed withdrawal papers;
the student transferred from another class/school/country; or
the parents/administrators/counselors are going to request a schedule change.
Remember:
The 2nd Qtr Report Card grading window CLOSES on 1/28/19 @ 11:59 PM (the time on the server; not at school or your house).
Letter grades (e.g., A, B, C, D, E, P, F, N, I, W) should NOT be used.
One missing grade will prevent our ENTIRE school from having our grade reports printed.
Grade reports should be released on or about 2/8/19.
Grade Change Window for 2nd Qtr is from 2/11/19 to 2/22/19.
Please let me know if you have any questions or need further clarification. Thank you very much and have a great day!
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To Staff: Additional Grading Reminders -- the day before closing of window
Re: Additional Q2 Progress Report Grading Reminders
Good evening Family,
Again, I would like to remind everyone that the 2nd Qtr Progress Report Grading window will CLOSE TOMORROW (Wednesday), 12/12/18, @ 11:59 PM.
If you have already posted your grades (Thank you!), please run a Missing Grade Report in APEX to verify that you have submitted a grade for every student appearing on your roster. Please note that you will not be able to access APEX Reports at home; you must be logged in to the PGCPS network domain in order to utilize this tool. Please click here for directions on how to run a Missing Grade Report.
For help with Grading, please remember to visit the following pages:
WHS Scheduling Website Grade Management page (See "Reports" and "Staff Grading" columns)
WHS Official Website Staff Grading page
If you have any questions, please don't hesitate to contact me. Thank you.
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To Staff: Additional Grading Reminders -- the day before closing of window
Re: Additional Q2 Report Card Grading Reminders
Good morning, Puma Family, and Happy Friday!
Just a few more grading reminders before we head into the weekend:
Again, the 2nd Qtr Report Card grading window will CLOSE on MONDAY, 1/28/19, @ 11:59 PM. For any students whose grades were not published prior to the closing of the grading window, you must submit to the grade manager by 10:00 AM on Tuesday (1/29/19) the following documents: (a) A hard copy of unpublished student grades from SchoolMax (signed and dated) and (b) A completed paper grade change form (PS-140) for each student.
If you need to make any grade corrections after the closing of the grading window, you must submit an electronic Grade Change Authorization Application (PGCPS>Staff Portal>Applications) by the COB on 2/15/19 (WHS internal deadline).
If you have already posted your 2nd Qtr grades (Thank you!), please run a Missing Grade Report in APEX to verify that you have submitted a grade for every student appearing on your roster. Please note that you will not be able to access APEX Reports at home; you must be logged in to the PGCPS network domain in order to utilize this tool. Please click here for directions on how to run a Missing Grade Report.
Also, there is NO NEED to submit a hard copy of your Quarter grades. You are only required to submit a copy of your Final grades as part of the end-of-year checkout procedure.
For help with Grading, please remember to visit the following pages:
WHS Scheduling Website Grade Management page (See "Reports" and "Staff Grading" columns)
WHS Official Website Staff Grading page
If you have any questions, please don't hesitate to ask. Thank you very much and have a great weekend!
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To Staff: Grading Window Closes Tonight -- last day of grading window
Re: 1st Qtr Progress Report Grading Window CLOSES TONIGHT
Good Morning Family,
Please be reminded that the 1st Quarter Progress Report grading window will CLOSE TONIGHT @ 11:59 PM.
After 11:59 PM tonight, you will no longer be able to enter or modify any grades. Any grades NOT submitted prior to the closing of the grading window will be entered as a zero ("0"). Please try to complete grade publishing at least 1 hour prior to the closing of the grading window to allow for any unexpected errors.
For Help with Grading, please review the Grading "How-To" documents and other resources found on our Staff Grading webpage or the Scheduling Website Grade Management page (See "Reports" and "Staff Grading" columns).
If you have any questions, please let me know. Thank you and have a wonderful day!
---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
To Staff: Grading Window Closes Tonight -- last day of grading window
Re: 2nd Qtr Report Card Grading Window CLOSES TONIGHT
Good morning Family,
Please be reminded that the 2nd Quarter Report Card grading window will CLOSE TONIGHT @ 11:59 PM.
After 11:59 PM tonight, you will no longer be able to enter or modify any grades. Please try to complete grade publishing at least 1 hour prior to the closing of the grading window to allow for any unexpected errors.
For any students whose grades were not published prior to the closing of the grading window, you must submit to the grade manager by 10:00 AM on Tuesday (1/29/19) the following documents:
Hard copy of unpublished student grades from SchoolMax (signed and dated)
Completed paper grade change form (PS-140) for each student
These documents will be forwarded to the Principal together with the Failure to Post Form.
Please check HERE for the list of missing Q2 grades as of ______ today.
For Help with Grading, please review the Grading "How-To" documents and other resources found on our Staff Grading page and the Grade Management page of the WHS Scheduling site (See "Reports" and "Staff Grading" columns).
If you have any questions, please let me know. Thank you.
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To Staff: Reminders before leaving the building -- last day of grading window
Re: Q1 Progress Report Grading Tasks Before Leaving the Building Today
Good afternoon.
Teachers: BEFORE YOU LEAVE THE BUILDING TODAY,
You may want to PUBLISH ALL YOUR GRADES. You can put in additional assignments or make grade overrides/corrections at home, if you need to, then republish your grades thereafter. Please remember that you can submit and resubmit grades for a class as many times as necessary prior to the closing of the grading window (@ 11:59 PM tonight).
PLEASE RUN THE APEX MISSING GRADE REPORT to check if you have any missing grades. You will NOT be able to access APEX Reports at home; you MUST be logged in to the PGCPS network domain in order to utilize this tool. Please see directions on how to run a Missing Grade Report.
Please click HERE to see the list of all missing Q1 Progress Report grades as of 12:30 PM today.
For help with Grading, please visit the following web pages:
WHS Scheduling Website Grade Management page (See "Reports" and "Staff Grading" columns.)
WHS Official Website Staff Grading page
Thank you very much.
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To Staff: Reminders before leaving the building -- last day of grading window
Re: Q1 Report Card Grading Tasks Before Leaving the Building Today
Good afternoon.
Teachers: BEFORE YOU LEAVE THE BUILDING TODAY,
You may want to PUBLISH ALL YOUR GRADES. You can put in additional assignments or make grade overrides/corrections at home, if you need to, then republish your grades thereafter. Please remember that you can submit and resubmit grades for a class as many times as necessary prior to the closing of the grading window (@ 11:59 PM tonight).
PLEASE RUN THE APEX MISSING GRADE REPORT to check if you have any missing grades. You will NOT be able to access APEX Reports at home; you MUST be logged in to the PGCPS network domain in order to utilize this tool. Please see directions on how to run a Missing Grade Report.
Please click HERE to see the list of all missing Q1 Report Card grades as of 12:30 PM today.
For help with Grading, please visit the following web pages:
WHS Scheduling Website Grade Management page (See "Reports" and "Staff Grading" columns.)
WHS Official Website Staff Grading page
Thank you very much.
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Re: Missing 1st Quarter Progress Report Grades as of 8:21 PM
Missing Grades as of 8:21 PM: 2,804
Time left before the grading window closes: ~3.5 hours
Good evening.
Please click HERE for the update.
ATTENTION:
If your name appears on the list above, it means that you still have one or more 1st Qtr Progress Report grades that need to be published.
Please make certain to publish all your missing grades by 11:59 pm TONIGHT. After 11:59 PM tonight, you will NO LONGER be able to enter or modify any grades, and that will prevent our ENTIRE school from having our grade reports printed.
For help with Grading, please visit the following web pages:
WHS Scheduling Website Grade Management page (See "Reports" and "Staff Grading" columns.)
WHS Official Website Staff Grading page
Thank you very much.
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Re: [FINAL] Missing 2nd Quarter Report Card Grades as of 11:24 PM
Missing Grades as of 11:24 PM: 282
Time left before the grading window closes: ~0.5 hours
This will be my final update for this grading cycle. Please click HERE to view complete list of missing grades.
ATTENTION:
If your name appears on the list above, it means that you still have one or more 2nd Qtr Report Card grades that need to be published.
Please make certain to publish all your missing grades by 11:59 pm TONIGHT. After 11:59 PM tonight, you will NO LONGER be able to enter or modify any grades, and that will prevent our ENTIRE school from having our grade reports printed.
For any students whose grades were not published prior to the closing of the grading window, you must submit to the grade manager by 11:00 AM Tomorrow (Tuesday, 1/29/19) the following documents:
Hard copy of unpublished student grades from SchoolMax (signed and dated)
Completed paper grade change form (PS-140) for each student
Thank you very much and goodnight.
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Re: Q2 Grade Change Requests
Good morning Family,
The 2nd Qtr Report Card grading window has closed. At this point, if you need to make any grade corrections, you must submit an electronic Grade Change Authorization Application (PGCPS>Staff Portal>Applications) by the COB on 2/15/19 (WHS internal deadline). For your reference, please see AP 5116 - Grade Change Authorization and Appeals (Also, AP 5116 Attachments).
If you have any questions, please don't hesitate to contact me or any member of our Administrative Team.
Thank you very much and have a great day!
Please note that you must be connected to the PGCPS network domain in order to access the form. (Check if true)
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To Staff: Gr 9-11 Q4 Progress Report Grading Reminder - 1 day prior to opening
Re: Grades 9-11 Q4 Progress Report Grading Reminder
Good morning Wise Family,
This is just a reminder that the 4th Qtr Progress Report grading window for Grades 9-11 will open on Monday, May 7th, and will close onWednesday, May 9th. Prior to the opening of the grading window, please make certain that we adhere to the following instructions:
All gradebooks should be configured correctly (i.e., Grading Weights and Categories are accurate) and in accordance with AP 5121.3. For assistance with setting up your gradebook assignment categories and percentages, please click here.
There should be an adequate amount of assignments in all grading categories (e.g., Assessment, Classwork and Homework) in order for students to have accurate grades.
For Q4 progress report grading, the due date for each assignment should fall within the Q4 progress report start and end dates (3/29/18 - 5/9/18). Otherwise, the assignment will not be counted towards Q4 progress report grade.
If you have any students who have just been added into your class roster, you should contact his assigned Guidance Counselor to check if he has any incoming grades from the original school or transfer grades from the original teachers.
Please let me know if you have any questions or need further information.
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To Staff: Q4 Gr 9-11 Grading Reminders - 1 day prior to opening
Re: Q4 Report Card Grading Reminders
Good morning Wise Family,
Happy Friday!!!
Please be reminded that the Q4 Report Card grading window for Grades 9-11 will OPEN on Monday (6/18) and will CLOSE on Wednesday (6/20) at 11:59 pm.
Also, please be mindful of the following:
Make certain that you have exempted all "graduated" seniors from class assignments submitted AFTER May 16th, their official final school day.
If you are working with students to complete any missing or special assignments (e.g., make-up work, extra credit work, make up tests/quizzes, etc.), please remember that ALL scored assignments must be entered into SchoolMax PRIOR to your final grade publication. Once the 4th quarter grading window closes on June 20th at 11:59 pm, no further grade adjustments can be made.
Please also remember that this is the last quarter grade that will be used to calculate the FINAL course grade. To pass a course, a student must have earned a minimum score of 238 (240 to be safe) for a year-long course or 119 (120 to be safe) for a semester course.
All gradebooks should be configured correctly (i.e., grading weights and categories are accurate) and in accordance with AP 5121.3. For assistance with setting up your gradebook assignment categories and percentages, please click here.
There should be an adequate amount and equitable distribution of assignments in all grading categories (e.g., Assessment, Classwork and Homework).
For Q4 grading, the due date for each assignment should fall within the 4th Qtr start and end dates (3/29/18 - 6/20/18). Otherwise, the assignment will not be counted towards 4th Qtr grade.
If you have any students who have just been added into your class roster, you should contact his assigned Guidance Counselor to check if he/she has any incoming grades from the original school or transfer grades from the original teachers.
You must submit a percentage grade for every student on your roster. PLEASE do not skip any students. Please check with the respective Guidance Counselor or administrator for the proper grade submission for those students who are receiving home and hospital services or on long term suspension.
Please submit a signed hardcopy of grades for all of your classes during EOY checkout.
For Help with Grading, please review the Grading "How-To" documents and other resources found on our Staff Grading webpage or the Scheduling Website Grade Management page (See "Reports" and "Staff Grading" columns).
Please let me know if you have any questions or need further information.
Thank you very much and have a wonderful weekend!
---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
To Staff: Q4 Senior Grading Reminders - 1 day prior to opening
Re: 4th Qtr Progress Report Grading Window FOR SENIORS Opens 4/12/18 and Closes 4/13/18
Good morning Family,
I hope you all had an enjoyable and relaxing Spring break.
Attention: Teachers with One or More SENIORS in Class
The 4th Quarter Progress Report Grading Window FOR SENIORS will OPEN on Thursday, April 12th, and will CLOSE the following day, April 13th, @ 11:59 pm. Only teachers with seniors in class should submit progress report grades for ALL students in their class. Student Applications will use a script to remove all grades for non-seniors after the grading window closes.
Please Note: ALL graduating seniors have been given 12th grade status in SchoolMax. Therefore, any student who is labelled as 9th, 10th, or 11th grade in SchoolMax is NOT a senior scheduled to graduate in June and, therefore, does not need a progress report grade by April 13th.
How to publish SENIOR Progress Report Grades
If you have a class of Seniors Only (Grade 12):
Publish your grades as you normally would by clicking on the "Publish" button after you review the grades.
If you would like to include grade comments, you are encouraged to do so.
Print a copy of the grade reports submitted for your record. (Optional)
If you have a class of Mixed Grades Levels (with Seniors (Grade 12) and underclassmen):
If you have no changes to the grades of the seniors in your classes, publish your grades as you normally would by clicking on the "Publish" button. This would submit progress report grades for all students in your class. Student Applications will use a script to remove all grades for non-seniors after the grading window closes. (Please assure your underclassmen that this is NOT their 4th Quarter progress report grade. Their progress report grades will be submitted starting May 7, 2018.)
If you need to override a grade for a senior, you may do so by placing the new percentage grade next to the senior's name.
If you would like to include grade comments, you are encouraged to do so. Make certain that you only put comments for the "Seniors" ONLY.
Print a copy of the grade reports submitted for your record. (Optional)
For help with Grading, please remember to visit the following pages:
WHS Scheduling Website Grade Management page (See "Reports" and "Staff Grading" columns)
WHS Official Website Staff Grading page
If you have any questions or need further clarification, please let me know. Thank you very much.
---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
To Staff: Q4 Senior Grading Reminders - Last day of grading window
Re: SENIORS 4th Qtr Progress Report Grading Window CLOSES TONIGHT
Good morning Family and Happy Friday!
Teachers: If you have any Seniors in class this quarter, please be reminded that the SENIORS 4th Quarter Progress Report Grading Window will CLOSE TODAY @ 11:59 PM. Only teachers with seniors in class should submit progress report grades for ALL students in their class by the closing of the grading window tonight. The IT Department will run a program to remove assigned grades for non-seniors after the grading window has closed.
Please Note: ALL graduating seniors have been given 12th grade status in SchoolMax. Therefore, any student who is labelled as 9th, 10th, or 11th grade in SchoolMax is NOT a senior scheduled to graduate on May 30th and, therefore, does not need a report card grade by May 17th.
How to publish SENIOR Report Card Grades
If you have a class of Seniors Only (Grade 12):
Publish your grades as you would normally do by clicking on the "Publish" button after you review the grades.
If you need to override a grade, you may do so by entering a new percentage grade next to the calculated grade (See page 7 of this document).
If you would like to include grade comments, you are encouraged to do so.
Print a copy of the grade reports submitted for your record. (Optional)
If you have a class of Mixed Grades Levels (with Seniors (Grade 12) and underclassmen):
If you have no changes to the grades of the seniors in your classes, publish your grades as you would normally do for the entire class by clicking on the "Publish" button. This would submit report card grades for all students in your class. The IT Department will run a program to remove all grades for non-seniors. (Please assure your underclassmen that this is NOT their 4th Quarter report card grade. Their report card grades will be submitted starting June 12, 2019.)
If you need to override a grade for a senior, you may do so by entering a new percentage grade next to the senior's calculated grade (See page 7 of this document).
If you would like to include grade comments, you are encouraged to do so. Make certain that you only put comments for the "Seniors" ONLY.
Print a copy of the grade reports submitted for your record. (Optional)
If you have any questions or need further clarification, please let me know. Thank you very much and have a great day!
---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
To Staff: Q4 Senior Grading Reminders - Last day of grading window
Re: SENIOR Q4 Progress Report Grading Tasks Before Leaving the Building Today
Attention: Teachers with One or More SENIORS in Class
BEFORE YOU LEAVE THE BUILDING TODAY,
You may want to PUBLISH ALL YOUR GRADES. You can put in additional assignments or make grade overrides/corrections at home, if you need to, then republish your grades thereafter. Please remember that you can submit and resubmit grades for a class as many times as necessary prior to the closing of the grading window (@ 11:59 PM tonight).
PLEASE RUN THE APEX MISSING GRADE REPORT to check if you have any missing grades. You will NOT be able to access APEX Reports at home; you MUST be logged in to the PGCPS network domain in order to utilize this tool. Please see directions on how to run a Missing Grade Report.
Please click HERE to see the list of all missing Senior Q4 Progress Report grades as of _____ PM today.
For help with Grading, please visit the following web pages:
WHS Scheduling Website Grade Management page (See "Reports" and "Staff Grading" columns.)
WHS Official Website Staff Grading page
Thank you very much.
---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
To Staff: Senior 4th Qtr Report Card Grading Reminders - 3 or more days prior to opening of window
Re: SENIOR 4th Qtr Report Card Grading Window FOR SENIORS Opens 5/15/19 and Closes 5/17/19
Good morning Family,
Attention: Teachers with One or More SENIORS in Class
The 4th Quarter Report Card Grading Window FOR SENIORS will OPEN on Wednesday, May 15th, and will CLOSE on Friday, May 17th, @ 3:00 pm (NOT 11:59 pm). Only teachers with seniors in class should submit report card grades for ALL students in their class. The IT Department will run a program to remove all grades for non-seniors after the grading window closes.
Please Note: ALL graduating seniors have been given 12th grade status in SchoolMax. Therefore, any student who is labelled as 9th, 10th, or 11th grade in SchoolMax is NOT a senior scheduled to graduate on May 30th and, therefore, does not need a report card grade by May 17th.
How to publish SENIOR Report Card Grades
If you have a class of Seniors Only (Grade 12):
Publish your grades as you would normally do by clicking on the "Publish" button after you review the grades.
If you need to override a grade, you may do so by entering a new percentage grade next to the calculated grade (See page 7 of this document).
If you would like to include grade comments, you are encouraged to do so.
Print a copy of the grade reports submitted for your record. (Optional)
If you have a class of Mixed Grades Levels (with Seniors (Grade 12) and underclassmen):
If you have no changes to the grades of the seniors in your classes, publish your grades as you would normally do for the entire class by clicking on the "Publish" button. This would submit report card grades for all students in your class. The IT Department will run a program to remove all grades for non-seniors. (Please assure your underclassmen that this is NOT their 4th Quarter report card grade. Their report card grades will be submitted starting June 12, 2019.)
If you need to override a grade for a senior, you may do so by entering a new percentage grade next to the senior's calculated grade (See page 7 of this document).
If you would like to include grade comments, you are encouraged to do so. Make certain that you only put comments for the "Seniors" ONLY.
Print a copy of the grade reports submitted for your record. (Optional)
For help with Grading, please remember to visit the following pages:
WHS Scheduling Website Grade Management page (See "Reports" and "Staff Grading" columns)
WHS Official Website Staff Grading page
If you have any questions or need further clarification, please let me know. Thank you very much.
---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
To Staff: Senior 4th Qtr Report Card Grading - Opening Day
Re: SENIORS 4th Qtr Report Card Grading Window OPENS TODAY and CLOSES FRIDAY, 5/17/19 @ 3:00 PM
Good morning Family,
Attention: Teachers with One or More SENIORS in Class
The 4th Quarter Report Card Grading Window FOR SENIORS OPENS TODAY, May 15th, and CLOSES FRIDAY, May 17th, @ 3:00 pm (per Grade Reporting document). Only teachers with seniors in class should submit report card grades for ALL students in their class. The IT Department will run a program to remove assigned grades for non-seniors after the grading window has closed.
Please Note: ALL graduating seniors have been given 12th grade status in SchoolMax. Therefore, any student who is labelled as 9th, 10th, or 11th grade in SchoolMax is NOT a senior scheduled to graduate on May 30th and, therefore, does not need a report card grade by May 17th.
How to publish SENIOR Report Card Grades
If you have a class of Seniors Only (Grade 12):
Publish your grades as you would normally do by clicking on the "Publish" button after you review the grades.
If you need to override a grade, you may do so by entering a new percentage grade next to the calculated grade (See page 7 of this document).
If you would like to include grade comments, you are encouraged to do so.
Print a copy of the grade reports submitted for your record. (Optional)
If you have a class of Mixed Grades Levels (with Seniors (Grade 12) and underclassmen):
If you have no changes to the grades of the seniors in your classes, publish your grades as you would normally do for the entire class by clicking on the "Publish" button. This would submit report card grades for all students in your class. The IT Department will run a program to remove all grades for non-seniors. (Please assure your underclassmen that this is NOT their 4th Quarter report card grade. Their report card grades will be submitted starting June 12, 2019.)
If you need to override a grade for a senior, you may do so by entering a new percentage grade next to the senior's calculated grade (See page 7 of this document).
If you would like to include grade comments, you are encouraged to do so. Make certain that you only put comments for the "Seniors" ONLY.
Print a copy of the grade reports submitted for your record. (Optional)
For help with Grading, please remember to visit the following pages:
WHS Scheduling Website Grade Management page (See "Reports" and "Staff Grading" columns)
WHS Official Website Staff Grading page
Please review the following GRADING BEST PRACTICES:
Publish ALL your grades prior to the closing of the grading window. For any Seniors whose Q4 grades were not published prior to the closing of the grading window, you must submit to the grade manager by 10:00 AM on Monday (5/20/19) the following documents: (1) A hard copy of unpublished student grades from SchoolMax (signed and dated) and (2) A completed paper grade change form (PS-140) for each student. These documents will be forwarded to the Principal together with the Failure to Post Form.
Once you have published grades for a particular class, please go back and check to make certain that the grades you just published are accurate. Compare the published grades to any grades that were overridden in the previous grading cycle. SchoolMax tends to to hang on to the override grades. If a published grade is NOT correct, follow the steps in this document.
For Senior Q4 Report Card grading, the due date for each assignment should fall within the Senior 4th Qtr start and end dates (3/29/19 - 5/17/19). Otherwise, the assignment will not be counted towards 4th Qtr grade.
You MUST make certain that your gradebooks are configured correctly (i.e., grading weights and categories are accurate) in accordance with AP 5121.3 and have an adequate amount and equitable distribution of assignments in all categories: Assessment, Classwork, Homework, etc. For assistance with setting up your gradebook assignment categories and percentages, please click here.
We only submit grade PERCENTAGES; NO letter grades (Do not use A, B, C, D, E, P, F, N, I, or W) except when directed by the Grade Manager or an administrator to do so.
Do not submit an empty grade. Every student on your roster MUST have a grade submitted for your class. Remember: Unless you applied an override, no grade will be published for a student who does not have at least one graded assignment in his gradebook. If the student did not turn in a work assignment or missed an assignment due to an unexcused absence, you must enter a grade of "0" for that assignment.
If you have a student whom you have never seen, contact the Guidance Office first to see if he is receiving Home and Hospital services, on long-term suspension, or a case of "missed" No-show who needs to be withdrawn from our system. For proper submission of his grade, please check with his Guidance Counselor or Grade Level Administrator.
Please send to Guidance any student who is sitting in your class but is NOT on your roster AND in your gradebook. We need to address this issue ASAP.
If you have any Seniors who have just been added into your class roster, please ask the original teacher to generate a report of grades given to them so far this quarter. If you don’t have information about the original teacher, please contact their respective Guidance Counselors. They can tell you the teacher whom you need to communicate with in order to get your new students' incoming grades. If the original teacher is not able to provide you with the needed grade reports even after you communicate with him/her, you may email me or one of our Counselors (prior to the opening of the grading window) the names and corresponding courses of those students, and we will try to generate for you an electronic/PDF copy of their grade report.
If you have any Seniors who have just been dropped from your class, please generate a grade report for these students and be ready to share the report with their respective new teacher(s). Click here for instructions on how to generate a grade report.
Please make certain to check for missing grades once you have submitted all of your classes. Please run the Missing Grade Report in APEX even if you get a Y to show that the class grades have been submitted, just to be safe. See directions on how to do this. Remember: You CANNOT access APEX Reports at home; You MUST be logged in to the PGCPS network domain in order to utilize this tool.
You do NOT always get a Y once you have submitted grades. The best way to ensure that grades have been submitted is to run a Missing Grade Report in APEX.
Please remember that you can submit (and resubmit) grades for a class AS MANY times as necessary prior to the closing of the grading window.
Remember:
The 4th Qtr Report Card grading window for Seniors will CLOSE on 5/17/19 @ 3:00 PM (the time on the server; not at school or your house).
Letter grades (e.g., A, B, C, D, E, P, F, N, I, W) should NOT be used.
One missing grade will prevent our ENTIRE school from having our grade reports printed.
Grade reports should be released on or about 6/3/19.
Please let me know if you have any questions or need further clarification. Thank you very much and have a great day!
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To Staff: Senior 4th Qtr Report Card Grading - 1 day before the closing of the grading window
Re: Additional SENIOR Q4 Report Card Grading Reminders
Good morning Puma Family,
Attention: Teachers with One or More SENIORS in Class
The 4th Qtr Report Card grading window for SENIORS will CLOSE TOMORROW, May 17th, at 3:00 pm (NOT 11:59 pm).
Please remember:
For any students whose grades were not published prior to the closing of the grading window, you must submit to the grade manager by 10:00 AM on Monday, May 20th, the following documents: (a) A hard copy of unpublished student grades from SchoolMax (signed and dated) and (b) A completed paper grade change form (PS-140) for each student. These documents will be forwarded to the Principal together with the Failure to Post Form.
If you have already posted your Senior 4th Qtr grades (Thank you!), please run a Missing Grade Report in APEX to verify that you have submitted a grade for every Senior appearing on your roster. Please note that you will not be able to access APEX Reports at home; you must be logged in to the PGCPS network domain in order to utilize this tool. Please click here for directions on how to run a Missing Grade Report.
For help with Grading, please remember to visit the following pages:
WHS Scheduling Website Grade Management page (See "Reports" and "Staff Grading" columns)
WHS Official Website Staff Grading page
Please click HERE to see the list of all missing Senior Q4 Report Card grades as of 9:30 AM today.
If you have any questions, please don't hesitate to ask. Thank you very much and have a great day!
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To Staff: Grades 9-11 4th Qtr Report Card Grading - 10 days before the opening of the grading window
Re: 4th Qtr Report Card Grading Window for Grades 9-11 OPENS 06/12/19 and CLOSES 06/14/19 @4PM
Good afternoon Puma Family,
Please be reminded that the 4th Qtr Report Card grading window for Grades 9-11 will OPEN on June 12, 2019 (Wednesday) and will CLOSE on June 14, 2019 (Friday) at 4:00 pm.
For Help with Grading, please review the Grading "How-To" documents and other resources found on our Staff Grading page and the Grade Management page of the WHS Scheduling site (See "Reports" and "Staff Grading" columns).
Make certain that you have exempted all "graduated" seniors from class assignments submitted AFTER May 17th, their official final school day.
If you are working with students to complete any missing or special assignments (e.g., make-up work, extra credit work, make-up tests/quizzes, etc.), please remember that ALL scored assignments must be entered into SchoolMax PRIOR to your final grade publication. Once the 4th quarter grading window closes on June 14th at 4:00 pm, no further grade adjustments can be made.
Please also remember that this is the last quarter grade that will be used to calculate the FINAL course grade. To pass a course, a student must have earned a minimum score of 238 (240 to be safe) for a year-long course or 119 (120 to be safe) for a semester course.
You must submit a percentage grade for every student on your roster. PLEASE do not skip any students. Please check with the respective Guidance Counselor or administrator for the proper grade submission for those students who are receiving home and hospital services or on long term suspension.
Please submit a signed hardcopy of grades for all of your classes during EOY checkout.
Also, please take time to review the following GRADING BEST PRACTICES:
Publish ALL your grades prior to the closing of the grading window. For any students whose Q4 grades were not published prior to the closing of the grading window, you must submit to the grade manager by 10:00 AM on Monday (6/2017/19) the following documents: (1) A hard copy of unpublished student grades from SchoolMax (signed and dated) and (2) A completed paper grade change form (PS-140) for each student. These documents will be forwarded to the Principal together with the Failure to Post Form.
Once you have published grades for a particular class, please go back and check to make certain that the grades you just published are accurate. Compare the published grades to any grades that were overridden in the previous grading cycle. SchoolMax tends to to hang on to the override grades. If a published grade is NOT correct, follow the steps in this document.
For Q4 Report Card grading, the due date for each assignment should fall within the 4th Qtr start and end dates (3/29/19 - 6/14/19). Otherwise, the assignment will not be counted towards 4th Qtr grade.
You MUST make certain that your gradebooks are configured correctly (i.e., grading weights and categories are accurate) in accordance with AP 5121.3 and have an adequate amount and equitable distribution of assignments in all categories: Assessment, Classwork, Homework, etc. For assistance with setting up your gradebook assignment categories and percentages, please click here.
We only submit grade PERCENTAGES; NO letter grades (Do not use A, B, C, D, E, P, F, N, I, or W) except when directed by the Grade Manager or an administrator to do so.
Do not submit an empty grade. Every student on your roster MUST have a grade submitted for your class. Remember: Unless you applied an override, no grade will be published for a student who does not have at least one graded assignment in his gradebook. If the student did not turn in a work assignment or missed an assignment due to an unexcused absence, you must enter a grade of "0" for that assignment.
If you have a student whom you have never seen, contact the Guidance Office first to see if he is receiving Home and Hospital services, on long-term suspension, or a case of "missed" No-show who needs to be withdrawn from our system. For proper submission of his grade, please check with his Guidance Counselor or Grade Level Administrator.
Please send to Guidance any student who is sitting in your class but is NOT on your roster AND in your gradebook. We need to address this issue ASAP.
If you have any students who have just been added into your class roster, please ask the original teacher to generate a report of grades given to them so far this quarter. If you don’t have information about the original teacher, please contact their respective Guidance Counselors. They can tell you the teacher whom you need to communicate with in order to get your new students' incoming grades. If the original teacher is not able to provide you with the needed grade reports even after you communicate with him/her, you may email me or one of our Counselors (prior to the opening of the grading window) the names and corresponding courses of those students, and we will try to generate for you an electronic/PDF copy of their grade report.
If you have any students who have just been dropped from your class, please generate a grade report for these students and be ready to share the report with their respective new teacher(s). Click here for instructions on how to generate a grade report.
Please make certain to check for missing grades once you have submitted all of your classes. Please run the Missing Grade Report in APEX even if you get a Y to show that the class grades have been submitted, just to be safe. See directions on how to do this. Remember: You CANNOT access APEX Reports at home; You MUST be logged in to the PGCPS network domain in order to utilize this tool.
You do NOT always get a Y once you have submitted grades. The best way to ensure that grades have been submitted is to run a Missing Grade Report in APEX.
Please remember that you can submit (and resubmit) grades for a class AS MANY times as necessary prior to the closing of the grading window.
Please note that you are responsible for submitting grades for every student on your roster EVEN IF:
you've never seen the student;
the student has never attended your class;
the student attended for a very short time;
the student is physically attending another class and hasn't had a schedule change;
the student just got a schedule change;
the student is going to get a schedule change;
the student transferred out of your class;
you signed withdrawal papers;
the student transferred from another class/school/country; or
the parents/administrators/counselors are going to request a schedule change.
Remember:
The 4th Qtr Report Card grading window for Grades 9-11 CLOSES on 6/14/19 @ 4:00 PM (the time on the server; not at school or your house).
Letter grades (e.g., A, B, C, D, E, P, F, N, I, W) should NOT be used.
One missing grade will prevent our ENTIRE school from having our grade reports printed.
Grade reports should be released on or about 7/1/19.
Please let me know if you have any questions or need further clarification. Thank you.
---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
To Staff: Grades 9-11 Q4 Grading Reminders - 1 day prior to opening
Re: Q4 Report Card Grading Reminders
Good morning Wise Family,
Please be reminded that the Q4 Report Card grading window for Grades 9-11 will OPEN TOMORROW (6/12) and will CLOSE on Friday (6/14) at 11:59 pm.
IMPORTANT:
Make certain that you have exempted all "graduated" seniors from class assignments submitted AFTER May 17th, their official final school day.
If you are working with students to complete any missing or special assignments (e.g., make-up work, extra credit work, make-up tests/quizzes, etc.), please remember that ALL scored assignments must be entered into SchoolMax PRIOR to your final grade publication. Once the 4th quarter grading window closes on June 14th, no further grade adjustments can be made.
Please also remember that this is the last quarter grade that will be used to calculate the FINAL course grade. To pass a course, a student must have earned a minimum score of 238 (240 to be safe) for a year-long course or 119 (120 to be safe) for a semester course.
You must submit a percentage grade for every student on your roster. PLEASE do not skip any students. Please check with the respective Guidance Counselor or administrator for the proper grade submission for those students who are receiving home and hospital services or on long term suspension.
All gradebooks should be configured correctly (i.e., Grading Weights and Categories are accurate) and in accordance with AP 5121.3. For assistance with setting up your gradebook assignment categories and percentages, please click here.
There should be an adequate amount and equitable distribution of assignments in all grading categories (e.g., Assessment, Classwork and Homework).
For Grades 9-11 Q4 Report Card grading, the due date for each assignment should fall within the 4th Qtr start and end dates (3/29/19 - 6/14/19). Otherwise, the assignment will not be counted towards 4th Qtr grade.
If you have any students who have just been added into your class roster, you should contact his assigned Guidance Counselor to check if he/she has any incoming grades from the original school or transfer grades from the original teachers.
Please submit a signed hardcopy of grades for all of your classes during EOY checkout.
For Help with Grading, please review the Grading "How-To" documents and other resources found on our Staff Grading page and the Grade Management page of the WHS Scheduling site (See "Reports" and "Staff Grading" columns).
Please let me know if you have any questions or need further information. Thank you very much.
---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
To Staff: Additional Q4 Grading Reminders - 1 day prior to opening
Re: Additional Q4 Report Card Grading Reminders
Good morning.
The 4th Qtr Report Card grading window will CLOSE TOMORROW, June 14th, at 11:59 PM.
Please remember:
For any students whose grades were not published prior to the closing of the grading window, you must submit to the grade manager by 10:00 AM on Monday (9/17) the following documents: (a) A hard copy of unpublished student grades from SchoolMax (signed and dated) and (b) A completed paper grade change form (PS-140) for each student.
If you need to make any grade corrections after the closing of the grading window, you must submit an electronic Grade Change Authorization Application (PGCPS>Staff Portal>Applications) within the 4th Qtr grade change window (7/2/19 - 9/23/19).
If you have already posted your Grades 9-11 4th Qtr grades (Thank you!), please run a Missing Grade Report in APEX to verify that you have submitted a grade for every student appearing on your roster. Please note that you will not be able to access APEX Reports at home; you must be logged in to the PGCPS network domain in order to utilize this tool. Please click here for directions on how to run a Missing Grade Report.
Submit a signed hardcopy of grades for all of your classes during EOY checkout (All pages must be signed).
For help with Grading, please remember to visit the following pages:
WHS Scheduling Website Grade Management page (See "Reports" and "Staff Grading" columns)
WHS Official Website Staff Grading page
If you have any questions, please don't hesitate to ask. Thank you very much.
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Email to Teachers who failed to submit by cut-off
URGENT: Missing 1st Qtr Report Card Grades (J. Taylor - 2 missing)
Good morning Mr. Taylor,
The Q1 Report Card grading window is now closed and below is/are your missing grade(s) based on the latest APEX Missing Grade Report:
It is extremely important that you submit the following documents to my office by 10:00 AM on Monday, April 1st:
A hard copy of unpublished student grades from SchoolMax (signed and dated)
A completed paper grade change form (PS-140) for each unpublished student grade
These documents will be submitted to the Principal together with the Failure to Post Form.
Please let me know if you have any questions or need any assistance in generating these documents. Thank you.
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To Staff: Grade Change Requests
Re: Q3 Grade Change Requests
Greetings Puma Family,
The Senior Q4 Report Card grading window is now closed. At this point, if you wish to make any adjustments to the Senior Q4 grades, you must submit an Electronic PS-140 Grade Change Application (through the link provided or via PGCPS>Staff Portal>Applications). You MUST be logged in to the PGCPS network domain in order to access the electronic PS-140.
Senior Q4 Grade Change Applications are due by the COB on Monday, May 20th.
Also, please note that per Section B of AP 5116 - Grade Change Authorization and Appeals, for grade changes initiated by the Assigned Teacher:
Assigned teacher must use the Electronic PS-140 in order to initiate grade changes.
Grade changes may only be initiated for the following reasons:
(a) Completion of make-up work. A copy of the completed makeup work must be attached to the electronic grade change authorization form;
(b) Error in grade entry or calculation;
(c) Other reasons such as:
i. Lawful absences as defined in COMAR and AP 5113, including student illness;
ii. Student transferring from outside jurisdiction;
iii. Failure to provide allowable accommodations in accordance with a student’s IEP or 504 plan; or
iv. Failure to provide supplementary aids and services in accordance with a student’s IEP.
The Teacher must provide a rationale/explanation for the requested change, along with evidence to support the grade change (e.g., completed work assignments, copy of the student's gradebook before and after grade change, etc.).
See sample evidence documents attached. At the minimum, evidence MUST include a copy of the student's gredebook BEFORE the grade change and a copy of the student's gredebook AFTER the grade change.
Please be guided accordingly and, if you have any questions, please let me or any of our administrators know. Thank you.
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To Counselors: No schedule changes reminder -- opening day or earlier
Re: Schedule Changes
Good Morning Team,
Please be reminded that we should NOT make any schedule changes at this time until we receive clearance from Student Applications. Students new to our school, however, can be scheduled provided that we have incoming grades for them.
If you have recently scheduled a new student, please provide the teachers the student's incoming grades (Please Cc me).
Thank you for all your assistance.
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To Counselors: Pending Schedule changes -- at least 3 days prior to opening
Re: Pending Schedule Changes Prior to Opening of Q__ Progress Report Grading Window
Dear Counseling Team,
The 4th Qtr Progress Report grading window for Grades 9-11 will open on Monday (5/7) and will close on Wednesday (5/9). If you have any pending schedule changes to the students' current classes that have not been entered into SchoolMax, please have them entered by Saturday, May 5th. Starting on Sunday, please refrain from making any schedule changes so as not to create missing 4th Qtr progress report grades due to class changes.
We will resume with schedule changes as soon as we receive clearance from Student Applications.
Thank you very much and have a great weekend!
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