Progress Reports (Q1 Only)

To Staff: Opening of Grading Window early announcement -- 10 days prior to opening

Re: 1st Qtr Progress Report Grading Window: September 28 - 30, 2022

Good afternoon Wise Family,

As indicated in the SY22-23 Grading Schedule, the 1st Quarter Progress Report grading window will OPEN on September 28th (Wednesday) and will CLOSE on September 30th (Friday) @ 11:59 PM.

Remember to watch the Teacher Grading and Good Faith Effort videos. These videos should be watched by all instructional staff who provide grades.

For help with Grading and Grade Publishing, please refer to the following:

- Publishing Grades: Video | Document

Also, please pay close attention to the following GRADING BEST PRACTICES:

Publish ALL your grades prior to the closing of the grading window. If you fail to publish any of your grades by 11:59 PM on 9/30/2022, you are required to submit a copy of all your outstanding missing grades to the Grade Manager by 10:00 AM on 10/1/2022. Run and share the Individualized Student Report (directions) or the Student Assignment and Grades Report (directions) as an official copy of your outstanding missing grades. Grade managers must receive an official SchoolMax report in order to enter missing grades.
We only submit grade PERCENTAGES. DO NOT submit letter grades (A, B, C, D, E, P, F, N, I, or W) unless directed by the Grade Manager or an administrator to do so.
Please remember that you can submit (and resubmit) grades for a class AS MANY times as necessary prior to the closing of the grading window.
You MUST make certain that your gradebooks are configured correctly (i.e., Grading Categories and Weights are accurate) in accordance with AP 5121.3 (pages 3-5) and have an adequate amount and equitable distribution of assignments across all grading categories: Classwork, Independent Practice and Assessments. For errors/adjustments, submit a Help Desk ticket.
Do not submit an empty grade for any students enrolled in your class for 21 days or more. Remember: Unless you applied an override, no grades will be published for any students who do not have at least one graded assignment in their gradebook. If a student did not turn in a work assignment or missed an assignment due to an unexcused absence, you must enter a "0" for that assignment.
If you have a student whom you have never seen, contact the Guidance Office first to see if he is receiving Home and Hospital services, is on long-term suspension, or is a case of a "missed" No-show who needs to be withdrawn from our system. For proper submission of his grade, please check with his Guidance Counselor and/or Grade Level Administrator.
If you have any students who have just been added to your class roster, you should contact their respective Guidance Counselors to check if they have any incoming grades for your class. Please do not wait until the last day or hour to resolve your missing grades, if you have any. If the student is a transfer from another class, please ask the original teacher to generate a grade report for this student. If you don’t have information about the original teacher, please reach out to the student's Guidance Counselor. If the original teacher is not able to provide you with the needed grade report, you may email me or the Counselor (prior to the opening of the grading window) the name and course-section of the student and we will try to generate for you an electronic/PDF copy of the grade report.
If you have any students who have just been dropped from your class, please generate a Student Assignments and Grades Report for these students and be ready to share the report with the new teachers. Another option is to run an Individualized Student Report.
Please make certain to check for missing grades once you have submitted the grades for all of your classes. Run the Missing Grade Report in APEX even if you get a Y to show that the class grades have been submitted, just to be safe. See directions on how to do this. Remember: You CANNOT access APEX Reports at home; You MUST be logged in to the PGCPS network domain in order to utilize this tool.
You do NOT always get a Y once you have submitted your grades. The best way to ensure that grades have been submitted is to run a Missing Grade Report in APEX or check the latest missing grades update from the Grade Manager.

Please note that you are responsible for submitting grades for every student on your roster EVEN IF:

you've never seen the student;
the student has never attended your class;
the student attended for a very short time;
the student is physically attending another class and hasn't had a schedule change;
the student just got a schedule change;
the student is going to get a schedule change;
the student transferred out of your class;
you signed withdrawal papers;
the student transferred from another class/school/country; or
the parents/administrators/counselors are going to request a schedule change.

REMEMBER:

The 1st Qtr Progress Report grading window CLOSES on 9/30/2022 @ 11:59 PM (the time on the server; not at school or your house).

Letter grades (e.g., A, B, C, D, E, P, F, N, I, W) should NOT be used.

Grade reports should be released on or about 10/5/2022 (online).

Please let me know if you have any questions or need further clarification. Thank you very much!

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To Staff: Grading Reminders -- 1 day prior to opening

Re: Q1 Progress Report Grading Reminders

Good morning Puma Family,

This is just a reminder that the Progress Report Grading Window for 1st Quarter will OPEN TOMORROW, September 28th, and will CLOSE on Friday, September 30th.

Please prepare your gradebooks for grade publishing, make attempts to reconcile any outstanding assignments, and ensure that assignments and scores entered in Canvas are entered in SchoolMax.

Remember to watch the Teacher Grading and Good Faith Effort videos. These videos should be watched by all instructional staff who provide grades.

For help with Grading and Grade Publishing, please refer to the following:

- Publishing Grades: Video | Document

Thank you very much and have a great day!

--------

Good morning Puma Family and Happy Friday!

Please be reminded that the 1st Qtr Progress Report grading window will OPEN on Monday, September 30th, and will CLOSE on Wednesday, October 2nd, @ 11:59 PM. Prior to the opening of the grading window, please make certain that we adhere to the following:

All gradebooks should be configured correctly (i.e., Content Grading Factors are accurate) in accordance with AP 5121.3. For assistance with setting up your gradebook assignment categories and percentages, please click here.
There should be an adequate amount and equitable distribution of assignments across all grading categories (e.g., Assessment, Classwork and Homework) in order for students to have accurate grades.
If you have any students who have just been added to your class roster, you should contact their respective Guidance Counselors to check if they have any incoming/current grades for your class that you have to enter.

For help with Grading, please visit the following pages:

WHS Scheduling Website Staff Grading Resources page
WHS Official Website Staff Grading page
Grading Best Practices

Please let me know if you have any questions or need further information. Thank you very much and have a wonderful weekend!

To Staff: Grading Reminders -- 1 day prior to opening

Re: Q1 Progress Report Grading Reminders (DL)

Good afternoon Puma Family,

Please be reminded that the 1st Qtr Progress Report grading window will OPEN TOMORROW, October 1st, and will CLOSE on Monday, October 5th, @ 11:59 PM. Prior to the opening of the grading window, please make certain that we adhere to the following:

All gradebooks should be configured correctly (i.e., Grading Categories and Weights are accurate) in accordance with AP 5121.3 and have an adequate amount and equitable distribution of assignments across all grading categories: Classwork, Independent Assignments and Assessments. For assistance with setting up your gradebook assignment categories and percentages, please click here.
Do not submit an empty grade. Every student on your roster MUST have a grade submitted for your class. Remember: No grade will be published for a student who does not have at least one graded assignment in his gradebook unless you applied an override (see page 7). If the student did not turn in a work assignment or missed an assignment due to an unexcused absence, you must enter a "0" for that assignment.
If you have any students who have just been added into your class roster, you should contact their respective Guidance Counselors to check if they have any incoming/current grades for your class that you have to enter.

For help with Grading and Grades Publishing, please refer to the following:

Please let me know if you have any questions. Thank you very much.

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To Staff: Grading window opens today -- opening day

Re: 1st Qtr Progress Report Grading Window OPENS TODAY (9/28/22) and CLOSES FRIDAY (9/30/22)

Good morning Wise Family,

The Progress Report grading window for 1st Quarter is NOW OPEN and it will CLOSE on FRIDAY, September 30th, @ 11:59 PM.

For help with Grading and Grade Publishing, please refer to the following:

*These videos should be watched by all staff members who provide grades.

Also, please pay close attention to the following GRADING BEST PRACTICES:

Publish ALL your grades prior to the closing of the grading window. If you fail to publish any of your grades by 11:59 PM on 9/30/2022, you are required to submit a copy of all your outstanding missing grades to the Grade Manager by 10:00 AM on 10/1/2022. Run and share the Individualized Student Report (directions) or the Student Assignment and Grades Report (directions) as an official copy of your outstanding missing grades. Grade managers must receive an official SchoolMax report in order to enter missing grades.
We only submit grade PERCENTAGES. DO NOT submit letter grades (A, B, C, D, E, P, F, N, I, or W) unless directed by the Grade Manager or an administrator to do so.
Please remember that you can submit (and resubmit) grades for a class AS MANY times as necessary prior to the closing of the grading window.
You MUST make certain that your gradebooks are configured correctly (i.e., Grading Categories and Weights are accurate) in accordance with AP 5121.3 (pages 3-5) and have an adequate amount and equitable distribution of assignments across all grading categories: Classwork, Independent Practice and Assessments. For errors/adjustments, submit a Help Desk ticket.
Do not submit an empty grade for any students enrolled in your class for 21 days or more. Remember: Unless you applied an override, no grades will be published for any students who do not have at least one graded assignment in their gradebook. If a student did not turn in a work assignment or missed an assignment due to an unexcused absence, you must enter a "0" for that assignment.
If you have a student whom you have never seen, contact the Guidance Office first to see if he is receiving Home and Hospital services, is on long-term suspension, or is a case of a "missed" No-show who needs to be withdrawn from our system. For proper submission of his grade, please check with his Guidance Counselor and/or Grade Level Administrator.
If you have any students who have just been added to your class roster, you should contact their respective Guidance Counselors to check if they have any incoming grades for your class. Please do not wait until the last day or hour to resolve your missing grades, if you have any. If the student is a transfer from another class, please ask the original teacher to generate a grade report for this student. If you don’t have information about the original teacher, please reach out to the student's Guidance Counselor. If the original teacher is not able to provide you with the needed grade report, you may email me or the Counselor (prior to the opening of the grading window) the name and course-section of the student and we will try to generate for you an electronic/PDF copy of the grade report.
If you have any students who have just been dropped from your class, please generate a Student Assignments and Grades Report for these students and be ready to share the report with the new teachers. Another option is to run an Individualized Student Report.
Please make certain to check for missing grades once you have submitted the grades for all of your classes. Run the Missing Grade Report in APEX even if you get a Y to show that the class grades have been submitted, just to be safe. See directions on how to do this. Remember: You CANNOT access APEX Reports at home; You MUST be logged in to the PGCPS network domain in order to utilize this tool.
You do NOT always get a Y once you have submitted your grades. The best way to ensure that grades have been submitted is to run a Missing Grade Report in APEX or check the latest missing grades update from the Grade Manager.

Please note that you are responsible for submitting grades for every student on your roster EVEN IF:

you've never seen the student;
the student has never attended your class;
the student attended for a very short time;
the student is physically attending another class and hasn't had a schedule change;
the student just got a schedule change;
the student is going to get a schedule change;
the student transferred out of your class;
you signed withdrawal papers;
the student transferred from another class/school/country; or
the parents/administrators/counselors are going to request a schedule change.

REMEMBER:

The 1st Qtr Progress Report grading window CLOSES on 9/30/2022 @ 11:59 PM (the time on the server; not at school or your house).

Letter grades (e.g., A, B, C, D, E, P, F, N, I, W) should NOT be used.

Grade reports should be released on or about 10/6/2022 (online).

Please let me know if you have any questions or need further clarification. Thank you very much!

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To Staff: Additional Grading Reminders -- the day before closing of window

Re: Q1 Progress Report Grading Window CLOSES TOMORROW (9/30/22)

Good afternoon Family,

This is just to remind you that the 1st Qtr Progress Report Grading window will CLOSE TOMORROW, September 30th, @ 11:59 PM.

Please review the Missing Grades Report as of 1:30 PM this afternoon.

If you have any students who have just been added to your class roster, please remember to contact their respective Professional School Counselors ASAP to check if they have any incoming grades for your class.

For help with Grading and Grade Publishing, please refer to the following:

*These videos should be watched by all staff members who provide grades.