Reservation Policy and Procedures

VENUE RESERVATION

In a greater effort to protect PETA Theater Center fixed property and assets from damage and loss, please note the following restrictions in place of the facility which are non-negotiable:

• No equipment/ fixtures will be moved without the Building Administrator and Theater Operations Supervisor’s knowledge and consent.
• Events should not exceed room capacity noted in each area.
• The usage of the space not included in the request is not allowed.
• The authorized approving officer can be financially liable for any company property damages/ losses incurred during the event/ activity.
• Borrowed equipment should be returned to the Admin/ TC Custodian by the borrower on the following day of the last inclusive date of activity. (Note: The security guard on duty is not authorized to return the borrowed equipment deposited to them)
• Indicate on the Permit form if will use ACU on the reserved area/s.
• “First come first serve” basis on reservation.
• “No Permit-No Use” policy shall strictly apply.

RESERVATION CALENDAR

1. The Venue Reservation Calendar is updated by the TC unit every month.
2. Check the availability of the facility/venue, equipment and manpower needed at the left side navigation of this page or in this link Reservation Calendar.

PETA THEATER CENTER UTILIZATION:

PETA USE:

1. The TC is principally dedicated to the priority use of PETA programs and projects. An internal charging system will be defined within PETA to determine cost of use and monitoring of use.
2. Other type of PETA use is for personal activities and events of its members. In this case processes and procedures applicable to guest use will apply. The difference will be in the areas of cost and certain incentives to be determined on a case to case basis.

GUEST USE:

1. Guests are walk-in individuals and organizations, program partners, network members whether foreign or local.

RESERVATION PROCEDURES:

NOTE: Please be informed that our PETA Theater Center Coordinator can only respond to your query during working hours 8:00 - 5:00 p.m., Tuesdays - Fridays.

PENCIL BOOKING

1. To pencil book a venue, one must accomplish Pencil Booking Form located at the left side navigation of the page or in this link Pencil Booking Form.
2. Blanket bookings (reservation of a specific venue for 10 or more days) must be confirmed at least one (1) month from the first date of use.

CONFIRMED RESERVATION

1. To reserve a venue, one must accomplish Reservation Confirmation Form located at the left side navigation of the page or in this link Reservation Confirmation Form.
2. Blanket bookings (reservation of a specific venue for 10 or more days) must be confirmed at least one (1) month from the first date of use.
3. With regard to booking cancellation, a cancellation form must be accomplished two (2) weeks prior to the booked date. Otherwise, said booking will be automatically billed and the respective unit will be charged 50%.

CANCELLED RESERVATION

1. To cancel a reservation, one must accomplish Reservation Cancellation Form located at the left side navigation of the page or in this link Reservation Cancellation Form.
2. With regard to booking cancellation, a cancellation form must be accomplished two (2) weeks prior to the booked date. Otherwise, said booking will be automatically billed and the respective unit will be charged 50%.

CONTACT REPORT/FACILITIES REQUIREMENTS:

• GUEST/PETA users must submit a Contact Report to the TC Unit (Building Administrator/ TC Coordinator) at least two (2) days before the event. Otherwise, all requirements will be subject to availability and will be provided on a best-effort basis only.