*Project Management* - we are using a KANBAN board to coordinate, schedule and complete tasks within the CoLab. Whilst you could do that with post-its or a spreadsheet, we decided to use Trello. Learn how to use Trello here.
Our take on project management: Distributed leadership (like in the CoLab) needs lots of coordination (instead of someone telling us what to do). Whilst spaces that enable conversation help, at some point writing a message about everything that needs to be coordinated, organised, and communicated becomes terribly messy. There are so many moving and interrelated elements within and outside of the CoLab (and on the boundaries of course) that some structure helps. That is what the KANBAN board (Trello) provides.
Well, first of all, Trello is a digital implementation of a KANBAN board. Everything else, see below.
First video, a quick overview.
Second video, first steps (short version).
Third video, first steps (long version).
Trello is the home of all work items we are currently working on that belong to the Colab. In the CoLab we distinguish work items and tasks: a work item is a bit of a project (e.g. set up a new website, organise an event or training workshop), a task is more specific (e.g. invite participants, draft text for newsletter). On Trello work items are represented by cards and tasks by to-do-lists within cards. By using Trello to organise and coordinate our work items and tasks everyone can get a holistic picture of how the CoLab is developing, share the responsibility of moving things forward, and start working on what needs doing next (without spamming each other's inboxes).
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