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Last Updated: July 1, 2025
1. Acceptance of Terms
1. Acceptance of Terms
Welcome to Chiba University ("University," "we," "us," or "our"). These Terms of Service ("Terms") constitute a legally binding agreement between you ("Student," "you," or "your") and Chiba University.Agreement to TermsBy accessing our website, enrolling in our programs, or using our services, you agree to be bound by these Terms and our Privacy Policy. If you do not agree to these Terms, you may not use our services.Capacity to ContractYou represent that you have the legal capacity to enter into this agreement. If you are under 18 years of age, your parent or legal guardian must agree to these Terms on your behalf.ModificationsWe reserve the right to modify these Terms at any time. Material changes will be communicated through:
- Email notification to registered students
- Prominent notice on our website
- In-platform notifications
- Updated "Last Modified" date
2. Eligibility Requirements
2. Eligibility Requirements
Academic EligibilityTo enroll in our programs, you must meet the following requirements:
- Educational Background: Bachelor's degree or equivalent academic qualification
- Academic Standing: Good academic standing at your current or previous institution
- Language Proficiency: Sufficient English proficiency to participate in coursework
- Technical Requirements: Access to reliable internet and compatible devices
- Specific academic background or coursework
- Professional experience or internships
- Letters of recommendation
- Statement of purpose or essays
- Interview or assessment completion
- Provide credential evaluation if required
- Demonstrate English proficiency (TOEFL/IELTS if applicable)
- Comply with any visa or immigration requirements
- Understand time zone differences for live sessions
3. Enrollment and Registration
3. Enrollment and Registration
Application Process
- Join the Waitlist
Sign up to receive early access, enrollment updates, and priority consideration.
(Note: Waitlist does not guarantee admission.) - Submit Your Application
Complete the application form with your academic and professional background. - Upload Required Documents
Provide transcripts and any other necessary materials. - Application Review
Our admissions team evaluates your application. - Receive Admission Decision
You will be notified of your acceptance status by email. - Confirm Enrollment
Your spot is secured once you:
- Accept the offer
- Pay tuition and fees
- Submit any final documents
- Receive official confirmation from us
4. Tuition and Fees
4. Tuition and Fees
Payment ObligationsStudents are responsible for:
- Tuition: Full program tuition as published
- Technology Fee: Platform access and technical support
- Materials Fee: Digital resources and course materials
- Certification Fee: Micro-credential processing and issuance
- Late Fees: Charges for overdue payments
- Due Date: Payment due before program start date
- Payment Methods: Credit card, bank transfer, or approved payment plans
- Currency: All fees quoted in USD unless otherwise specified
- Payment Plans: Available for qualified students with approval
- Full Refund: Cancellation 14+ days before program start
- Partial Refund: Cancellation 7-13 days before start (75% refund)
- No Refund: Cancellation less than 7 days before start
- Medical/Emergency: Case-by-case review with documentation
- Program Cancellation: Full refund if we cancel the program
- Merit-based scholarships for exceptional students
- Need-based assistance for qualifying students
- Corporate sponsorship programs
- Payment plan options for financial hardship
5. Academic Policies
5. Academic Policies
Academic StandardsStudents must maintain satisfactory academic progress:
- Attendance: Participate in required live sessions and activities
- Assignments: Complete all coursework by specified deadlines
- Assessments: Achieve minimum passing scores on evaluations
- Engagement: Actively participate in discussions and group work
- Grading Scale: Pass/Fail or letter grades as specified per program
- Assessment Methods: Quizzes, assignments, projects, and participation
- Minimum Requirements: 70% overall score required for certification
- Grade Appeals: Process available for disputing grades
- Original Work: Submit only your own original work
- Proper Citation: Cite all sources and references appropriately
- Collaboration: Follow guidelines for group work and collaboration
- Exam Integrity: No unauthorized assistance during assessments
- Plagiarism or unauthorized use of sources
- Cheating on exams or assignments
- Falsification of academic records
- Unauthorized collaboration
- Multiple submissions of the same work
- Warning and required academic integrity training
- Assignment or exam failure
- Course failure and loss of certification eligibility
- Suspension or expulsion from the program
- Permanent notation on academic record
6. Platform Usage
6. Platform Usage
Account ResponsibilitiesYou are responsible for:
- Account Security: Maintaining confidentiality of login credentials
- Accurate Information: Providing and updating accurate profile information
- Authorized Use: Ensuring only you access your account
- Notification: Reporting suspected unauthorized access immediately
- Access course materials and participate in learning activities
- Communicate with instructors and fellow students
- Submit assignments and take assessments
- Access support resources and services
- Share Content: Distribute course materials outside the platform
- Technical Interference: Attempt to hack, disrupt, or damage the platform
- Impersonation: Impersonate others or create false identities
- Commercial Use: Use the platform for unauthorized commercial purposes
- Harassment: Engage in harassment, bullying, or inappropriate behavior
- Illegal Activities: Use the platform for any illegal purposes
- Be respectful and professional
- Comply with academic integrity standards
- Respect intellectual property rights
- Avoid offensive, discriminatory, or inappropriate material
- Follow community guidelines and discussion etiquette
- Uninterrupted access or error-free operation
- Compatibility with all devices or browsers
- Immediate resolution of technical issues
- Backup or recovery of user-generated content
7. Intellectual Property Rights
7. Intellectual Property Rights
University ContentAll course materials, including but not limited to:
- Video lectures and presentations
- Written materials and handouts
- Assessments and assignments
- Software and interactive tools
- Trademarks and branding
- Access and view course materials for personal educational use
- Download materials for offline study during enrollment
- Print materials for personal reference
- Participate in course activities and discussions
- Copy, distribute, or share course materials with others
- Modify, adapt, or create derivative works
- Use materials for commercial purposes
- Remove copyright or proprietary notices
- Reverse engineer or attempt to extract source code
- Right to use submissions for assessment and feedback
- Permission to use exemplary work for educational purposes (with consent)
- License to display work in student portfolios or showcases
- Right to use aggregated, anonymized data for research
8. Student Conduct Code
8. Student Conduct Code
Professional StandardsAs a graduate-level institution, we expect students to maintain professional standards:
- Respect: Treat all community members with dignity and respect
- Integrity: Act honestly and ethically in all interactions
- Responsibility: Take ownership of your learning and behavior
- Collaboration: Work constructively with peers and instructors
- Use professional and respectful language
- Avoid discriminatory, offensive, or inappropriate content
- Respect diverse perspectives and backgrounds
- Maintain confidentiality when appropriate
- Follow netiquette guidelines for online interactions
- Harassment: Any form of harassment, bullying, or intimidation
- Discrimination: Discriminatory behavior based on protected characteristics
- Disruption: Disrupting classes or university activities
- Threats: Threatening or violent behavior toward others
- Substance Abuse: Being under the influence during university activities
- Privacy Violations: Unauthorized recording or sharing of sessions
- Course instructors for classroom-related issues
- Student services for general conduct concerns
- Administration for serious violations
- Anonymous reporting system when available
- Investigation: Fair and thorough review of allegations
- Due Process: Opportunity to respond and present information
- Sanctions: Appropriate consequences based on severity
- Appeals: Right to appeal disciplinary decisions
- Warning and counseling
- Required training or education
- Probation with conditions
- Suspension from specific activities
- Expulsion from the program
9. Privacy and Data Protection
9. Privacy and Data Protection
Your privacy is important to us. Our collection, use, and protection of your personal information is governed by our Privacy Policy, which is incorporated into these Terms by reference.Data CollectionWe collect information necessary for educational services, including:
- Academic and enrollment information
- Learning progress and assessment data
- Communication and support interactions
- Platform usage and technical data
- Family Educational Rights and Privacy Act (FERPA) where applicable
- General Data Protection Regulation (GDPR) for EU students
- Other applicable privacy and education laws
- Access to your educational records
- Correction of inaccurate information
- Control over disclosure of directory information
- Filing complaints about privacy violations
10. Disclaimers and Warranties
10. Disclaimers and Warranties
Educational OutcomesWhile we strive to provide high-quality education, we cannot guarantee:
- Specific learning outcomes or skill acquisition
- Career advancement or employment opportunities
- Professional certification or licensing eligibility
- Acceptance by other educational institutions
- Recognition by specific employers or organizations
- Availability: Continuous, uninterrupted access
- Accuracy: Error-free content or functionality
- Compatibility: Operation on all devices or systems
- Security: Complete protection against security breaches
- Third-party service availability or performance
- Third-party privacy practices or data handling
- Content or services provided by third parties
- Changes to third-party terms or policies
- Course content is completely current or error-free
- Information reflects the latest industry developments
- All perspectives or viewpoints are represented
- Content is suitable for all purposes or applications
11. Limitation of Liability
11. Limitation of Liability
Liability LimitationsTo the maximum extent permitted by law, Chiba University shall not be liable for:
- Indirect Damages: Consequential, incidental, or punitive damages
- Lost Opportunities: Lost profits, business opportunities, or career advancement
- Data Loss: Loss of data, work product, or academic progress
- Third-Party Actions: Actions or omissions of third-party service providers
- Force Majeure: Events beyond our reasonable control
- Our gross negligence or willful misconduct
- Violations of applicable consumer protection laws
- Claims that cannot be limited by law
- Our obligations under applicable privacy laws
12. Termination
12. Termination
Termination by StudentYou may terminate your enrollment by:
- Providing written notice to student services
- Following our withdrawal procedures
- Completing any required exit processes
- Returning any university property
- Academic Reasons: Failure to maintain satisfactory progress
- Conduct Violations: Serious breaches of student conduct code
- Non-Payment: Failure to pay required tuition and fees
- Terms Violations: Material breach of these Terms
- Eligibility Issues: Loss of eligibility or false information
- Access to platform and materials will be revoked
- Incomplete coursework will not be credited
- Refunds will be processed according to our refund policy
- Academic records will reflect withdrawal or dismissal
- Outstanding obligations remain due and payable
- Payment obligations and refund policies
- Intellectual property rights and restrictions
- Confidentiality and privacy obligations
- Limitation of liability and disclaimers
- Dispute resolution procedures
13. Dispute Resolution
13. Dispute Resolution
Informal ResolutionBefore pursuing formal dispute resolution, we encourage you to:
- Contact student services to discuss the issue
- Work with your instructor or advisor to resolve academic concerns
- Use our internal grievance procedures
- Allow reasonable time for resolution attempts
- Written Complaint: Submit detailed written complaint to administration
- Investigation: We will investigate and respond within 30 days
- Appeal: You may appeal adverse decisions to our appeals committee
- Final Decision: Appeals committee decision is final
- Disputes will be resolved through binding arbitration
- Arbitration will be conducted under applicable arbitration rules
- Arbitration will take place in our jurisdiction
- Each party bears their own costs unless otherwise awarded
- Small claims court matters within jurisdictional limits
- Intellectual property disputes
- Emergency injunctive relief
- Disputes that cannot be arbitrated by law
14. General Provisions
14. General Provisions
Governing LawThese Terms shall be governed by and construed in accordance with the laws of Japan, without regard to any conflict of law principles.JurisdictionAny legal proceedings not subject to arbitration will be brought in the courts of our jurisdiction, and you consent to personal jurisdiction in such courts.SeverabilityIf any provision of these Terms is found to be unenforceable, the remaining provisions will continue in full force and effect.Entire AgreementThese Terms, together with our Privacy Policy and any program-specific terms, constitute the entire agreement between you and Chiba University.AssignmentYou may not assign or transfer your rights under these Terms. We may assign our rights and obligations to any successor entity.WaiverOur failure to enforce any provision does not constitute a waiver of our right to enforce that provision in the future.Force MajeureWe are not liable for delays or failures due to circumstances beyond our reasonable control, including natural disasters, government actions, or technical failures.Contact InformationFor questions about these Terms, please contact us
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