Welcome to Chiba University ("University," "we," "us," or "our"). These Terms of Service ("Terms") constitute a legally binding agreement between you ("Student," "you," or "your") and Chiba University.Agreement to TermsBy accessing our website, enrolling in our programs, or using our services, you agree to be bound by these Terms and our Privacy Policy. If you do not agree to these Terms, you may not use our services.Capacity to ContractYou represent that you have the legal capacity to enter into this agreement. If you are under 18 years of age, your parent or legal guardian must agree to these Terms on your behalf.ModificationsWe reserve the right to modify these Terms at any time. Material changes will be communicated through:
Email notification to registered students
Prominent notice on our website
In-platform notifications
Updated "Last Modified" date
Continued use of our services after changes become effective constitutes acceptance of the modified Terms.
2. Eligibility Requirements
Academic EligibilityTo enroll in our programs, you must meet the following requirements:
Educational Background: Bachelor's degree or equivalent academic qualification
Academic Standing: Good academic standing at your current or previous institution
Language Proficiency: Sufficient English proficiency to participate in coursework
Technical Requirements: Access to reliable internet and compatible devices
Program-Specific RequirementsIndividual programs may have additional prerequisites:
Specific academic background or coursework
Professional experience or internships
Letters of recommendation
Statement of purpose or essays
Interview or assessment completion
International StudentsInternational students must:
Provide credential evaluation if required
Demonstrate English proficiency (TOEFL/IELTS if applicable)
Comply with any visa or immigration requirements
Understand time zone differences for live sessions
VerificationWe reserve the right to verify eligibility information and may request additional documentation. False or misleading information may result in application rejection or enrollment termination.
3. Enrollment and Registration
Application Process
Join the Waitlist Sign up to receive early access, enrollment updates, and priority consideration. (Note: Waitlist does not guarantee admission.)
Submit Your Application Complete the application form with your academic and professional background.
Upload Required Documents Provide transcripts and any other necessary materials.
Application Review Our admissions team evaluates your application.
Receive Admission Decision You will be notified of your acceptance status by email.
Confirm Enrollment Your spot is secured once you:
Accept the offer
Pay tuition and fees
Submit any final documents
Receive official confirmation from us
Program ChangesWe may adjust the curriculum, schedule, instructors, or cancel programs if needed.Waitlist TermsJoining the waitlist gives you early updates and priority access, but it does not guarantee admission. Either party may cancel at any time.
4. Tuition and Fees
Payment ObligationsStudents are responsible for:
Tuition: Full program tuition as published
Technology Fee: Platform access and technical support
Materials Fee: Digital resources and course materials
Certification Fee: Micro-credential processing and issuance
Late Fees: Charges for overdue payments
Payment Terms
Due Date: Payment due before program start date
Payment Methods: Credit card, bank transfer, or approved payment plans
Currency: All fees quoted in USD unless otherwise specified
Payment Plans: Available for qualified students with approval
Refund PolicyRefunds are available under the following conditions:
Full Refund: Cancellation 14+ days before program start
Partial Refund: Cancellation 7-13 days before start (75% refund)
No Refund: Cancellation less than 7 days before start
Medical/Emergency: Case-by-case review with documentation
Program Cancellation: Full refund if we cancel the program
Financial Aid and ScholarshipsLimited financial assistance may be available:
Merit-based scholarships for exceptional students
Need-based assistance for qualifying students
Corporate sponsorship programs
Payment plan options for financial hardship
Price ChangesWe reserve the right to change tuition and fees for future cohorts. Enrolled students are protected from price increases during their program.
5. Academic Policies
Academic StandardsStudents must maintain satisfactory academic progress:
Attendance: Participate in required live sessions and activities
Assignments: Complete all coursework by specified deadlines
Assessments: Achieve minimum passing scores on evaluations
Engagement: Actively participate in discussions and group work
Grading and Assessment
Grading Scale: Pass/Fail or letter grades as specified per program
Assessment Methods: Quizzes, assignments, projects, and participation
Minimum Requirements: 70% overall score required for certification
Grade Appeals: Process available for disputing grades
Academic IntegrityStudents must uphold the highest standards of academic honesty:
Original Work: Submit only your own original work
Proper Citation: Cite all sources and references appropriately
Collaboration: Follow guidelines for group work and collaboration
Exam Integrity: No unauthorized assistance during assessments
Academic MisconductThe following constitute academic misconduct:
Plagiarism or unauthorized use of sources
Cheating on exams or assignments
Falsification of academic records
Unauthorized collaboration
Multiple submissions of the same work
ConsequencesAcademic misconduct may result in:
Warning and required academic integrity training
Assignment or exam failure
Course failure and loss of certification eligibility
Suspension or expulsion from the program
Permanent notation on academic record
6. Platform Usage
Account ResponsibilitiesYou are responsible for:
Account Security: Maintaining confidentiality of login credentials
Accurate Information: Providing and updating accurate profile information
Authorized Use: Ensuring only you access your account
Avoid offensive, discriminatory, or inappropriate material
Follow community guidelines and discussion etiquette
Platform AvailabilityWe strive to maintain platform availability but cannot guarantee:
Uninterrupted access or error-free operation
Compatibility with all devices or browsers
Immediate resolution of technical issues
Backup or recovery of user-generated content
7. Intellectual Property Rights
University ContentAll course materials, including but not limited to:
Video lectures and presentations
Written materials and handouts
Assessments and assignments
Software and interactive tools
Trademarks and branding
Are owned by Chiba University or our licensors and are protected by copyright, trademark, and other intellectual property laws.Limited LicenseWe grant you a limited, non-exclusive, non-transferable license to:
Access and view course materials for personal educational use
Download materials for offline study during enrollment
Print materials for personal reference
Participate in course activities and discussions
RestrictionsYou may not:
Copy, distribute, or share course materials with others
Modify, adapt, or create derivative works
Use materials for commercial purposes
Remove copyright or proprietary notices
Reverse engineer or attempt to extract source code
Student WorkYou retain ownership of your original work, but grant us:
Right to use submissions for assessment and feedback
Permission to use exemplary work for educational purposes (with consent)
License to display work in student portfolios or showcases
Right to use aggregated, anonymized data for research
Third-Party ContentSome course materials may include third-party content used under license. You must respect the intellectual property rights of all content creators and follow applicable usage restrictions.
8. Student Conduct Code
Professional StandardsAs a graduate-level institution, we expect students to maintain professional standards:
Respect: Treat all community members with dignity and respect
Integrity: Act honestly and ethically in all interactions
Responsibility: Take ownership of your learning and behavior
Collaboration: Work constructively with peers and instructors
Communication GuidelinesIn all communications, students should:
Use professional and respectful language
Avoid discriminatory, offensive, or inappropriate content
Respect diverse perspectives and backgrounds
Maintain confidentiality when appropriate
Follow netiquette guidelines for online interactions
Prohibited ConductThe following behaviors are prohibited:
Harassment: Any form of harassment, bullying, or intimidation
Discrimination: Discriminatory behavior based on protected characteristics
Disruption: Disrupting classes or university activities
Threats: Threatening or violent behavior toward others
Substance Abuse: Being under the influence during university activities
Privacy Violations: Unauthorized recording or sharing of sessions
Reporting ViolationsStudents should report conduct violations to:
Course instructors for classroom-related issues
Student services for general conduct concerns
Administration for serious violations
Anonymous reporting system when available
Disciplinary ProcessConduct violations will be addressed through:
Investigation: Fair and thorough review of allegations
Due Process: Opportunity to respond and present information
Sanctions: Appropriate consequences based on severity
Appeals: Right to appeal disciplinary decisions
SanctionsPossible sanctions include:
Warning and counseling
Required training or education
Probation with conditions
Suspension from specific activities
Expulsion from the program
9. Privacy and Data Protection
Your privacy is important to us. Our collection, use, and protection of your personal information is governed by our Privacy Policy, which is incorporated into these Terms by reference.Data CollectionWe collect information necessary for educational services, including:
Academic and enrollment information
Learning progress and assessment data
Communication and support interactions
Platform usage and technical data
Educational RecordsWe maintain educational records in compliance with applicable laws, including:
Family Educational Rights and Privacy Act (FERPA) where applicable
General Data Protection Regulation (GDPR) for EU students
Other applicable privacy and education laws
Student RightsYou have rights regarding your personal information, including:
Access to your educational records
Correction of inaccurate information
Control over disclosure of directory information
Filing complaints about privacy violations
Data SecurityWe implement appropriate technical and administrative safeguards to protect your information from unauthorized access, use, or disclosure.
10. Disclaimers and Warranties
Educational OutcomesWhile we strive to provide high-quality education, we cannot guarantee:
Specific learning outcomes or skill acquisition
Career advancement or employment opportunities
Professional certification or licensing eligibility
Acceptance by other educational institutions
Recognition by specific employers or organizations
Platform DisclaimersOur platform and services are provided "as is" without warranties of any kind, including:
Availability: Continuous, uninterrupted access
Accuracy: Error-free content or functionality
Compatibility: Operation on all devices or systems
Security: Complete protection against security breaches
Third-Party ServicesWe may integrate with third-party services and are not responsible for:
Third-party service availability or performance
Third-party privacy practices or data handling
Content or services provided by third parties
Changes to third-party terms or policies
Content AccuracyWhile we strive for accuracy, we do not warrant that:
Course content is completely current or error-free
Information reflects the latest industry developments
All perspectives or viewpoints are represented
Content is suitable for all purposes or applications
11. Limitation of Liability
Liability LimitationsTo the maximum extent permitted by law, Chiba University shall not be liable for:
Indirect Damages: Consequential, incidental, or punitive damages
Lost Opportunities: Lost profits, business opportunities, or career advancement
Data Loss: Loss of data, work product, or academic progress
Third-Party Actions: Actions or omissions of third-party service providers
Force Majeure: Events beyond our reasonable control
Maximum LiabilityOur total liability for any claims arising from or related to these Terms or our services shall not exceed the total amount of tuition and fees paid by you for the specific program giving rise to the claim.Time LimitationsAny claims must be brought within one (1) year after the cause of action arises, or such claims will be permanently barred.ExceptionsThese limitations do not apply to:
Our gross negligence or willful misconduct
Violations of applicable consumer protection laws
Claims that cannot be limited by law
Our obligations under applicable privacy laws
12. Termination
Termination by StudentYou may terminate your enrollment by:
Providing written notice to student services
Following our withdrawal procedures
Completing any required exit processes
Returning any university property
Termination by UniversityWe may terminate your enrollment for:
Academic Reasons: Failure to maintain satisfactory progress
Conduct Violations: Serious breaches of student conduct code
Non-Payment: Failure to pay required tuition and fees
Terms Violations: Material breach of these Terms
Eligibility Issues: Loss of eligibility or false information
Effects of TerminationUpon termination:
Access to platform and materials will be revoked
Incomplete coursework will not be credited
Refunds will be processed according to our refund policy
Academic records will reflect withdrawal or dismissal
Outstanding obligations remain due and payable
SurvivalThe following provisions survive termination:
Payment obligations and refund policies
Intellectual property rights and restrictions
Confidentiality and privacy obligations
Limitation of liability and disclaimers
Dispute resolution procedures
13. Dispute Resolution
Informal ResolutionBefore pursuing formal dispute resolution, we encourage you to:
Contact student services to discuss the issue
Work with your instructor or advisor to resolve academic concerns
Use our internal grievance procedures
Allow reasonable time for resolution attempts
Formal Grievance ProcessIf informal resolution is unsuccessful, you may file a formal grievance:
Written Complaint: Submit detailed written complaint to administration
Investigation: We will investigate and respond within 30 days
Appeal: You may appeal adverse decisions to our appeals committee
Final Decision: Appeals committee decision is final
ArbitrationFor disputes not resolved through our grievance process:
Disputes will be resolved through binding arbitration
Arbitration will be conducted under applicable arbitration rules
Arbitration will take place in our jurisdiction
Each party bears their own costs unless otherwise awarded
Class Action WaiverYou agree that disputes will be resolved individually and waive the right to participate in class action lawsuits or collective proceedings.ExceptionsThe following disputes are not subject to arbitration:
Small claims court matters within jurisdictional limits
Intellectual property disputes
Emergency injunctive relief
Disputes that cannot be arbitrated by law
14. General Provisions
Governing LawThese Terms shall be governed by and construed in accordance with the laws of Japan, without regard to any conflict of law principles.JurisdictionAny legal proceedings not subject to arbitration will be brought in the courts of our jurisdiction, and you consent to personal jurisdiction in such courts.SeverabilityIf any provision of these Terms is found to be unenforceable, the remaining provisions will continue in full force and effect.Entire AgreementThese Terms, together with our Privacy Policy and any program-specific terms, constitute the entire agreement between you and Chiba University.AssignmentYou may not assign or transfer your rights under these Terms. We may assign our rights and obligations to any successor entity.WaiverOur failure to enforce any provision does not constitute a waiver of our right to enforce that provision in the future.Force MajeureWe are not liable for delays or failures due to circumstances beyond our reasonable control, including natural disasters, government actions, or technical failures.Contact InformationFor questions about these Terms, please contact us