OCPS E-Rate

This site is designed to provide information to vendors and bidders for Orange County Public Schools E-Rate services.

2019-20 Funding Year

Coming soon

2020-21 Funding Year

Category 1

All services are under contract for one more funding year and will be due for bid next year (Funding Year 2021-22)

Category 2

  • Form 740 Description: Orange UPS Equipment - #200012554
    • Posted to USAC on Jan 10, 2020
    • RFP
      • Intent to Respond Due: Jan 28, 2020
      • Bids Due: Feb 27, 2020
    • Respondent Questions and Answers - See below
  • Form 740 Description: Orange Support - #200012531
    • Posted to USAC on Jan 10, 2020
    • RFP
      • Intent to Respond Due: Jan 30, 2020
      • Bids Due: Feb 27, 2020
    • Allowable Contract Date: Feb 7, 2020
    • Respondent Questions and Answers - See below
  • Form 470 Description: Wireless Network Upgrade - #200014488
    • Posted to USAC on Jan 16, 2020
    • RFP
      • Intent to Respond Due: Feb 7, 2020
      • Bids Due: March 6th, 2020 by 2pm
    • Allowable Contract Date: Feb 13, 2020
    • Respondent Questions and Answers - See below


Questions and Answers

Asked of Form 740 Description: Orange UPS Equipment - #200012554

  • Question: Is Email submission in PDF format acceptable?
    • Answer: From the bid document: "Copies of the vendor response are required to provide: (1) Hard Copy and (1) Digital Copy (acceptable formats include: .PDF, Portable Document Format; .RTF, Rich Text Format. If additional copies are required, Orange County Public Schools will request copies in writing."
  • Question: Does the District currently have an install base of the UPS manufacturer being requested?
    • Answer: OCPS currently has a mixed deployment of Leibert/Emerson/Vertiv and APC units.
  • Question: Do you need installation (says Yes on 470, but not mentioned in RFP)?
    • Answer: Please submit bids with install included. However, we reserve the right to perform the installs ourselves based on pricing. We seek to avoid vendors who "low ball" the hardware to have the lowest price, but then make up the cost difference on labor costs. "Install" should be read as placing the UPS in a properly mounted four-post rack (typically at the bottom) or a wall cabinet, attaching the power cord to an existing circuit, ensuring charging and proper operation and, finally, removing trash and shipping material. OCPS will assist in powering -off equipment as needed. OCPS will install UPS management software on servers, set IP addresses, and other non-physical setup.


Contact Info

Orange County Public Schools
E-Rate Administrator
Mark Outten
moutten@ocss-va.org
540-661-4550
200 Dailey Dr.
Orange, VA 22960