YedJam takes place at Yedmandale Farm, Yedmandale Road, Scarborough YO13 9JZ.

Friday 28th May - Monday 31st May 2027

W3W: achieving.moon.dividers

Vehicles can access the site by taking either the Yedmandale Road turning or Cockrah Road turning off the main A170 Pickering Road and then following the Yedmandale Road passing Low Yedmandale farm to the site entrance and Grid Reference 9789 8573.

Wednesday 26 to Friday 28th May 2027

Access to the site will be available from Wednesday morning. This will allow the management team to ensure that all infrastructure is in place. 

If your group intends to put up any tents before Friday 28th, please notify the camp management team in advance. If adults intend to stay overnight from Wednesday, please also notify us.

Due to the nature of the site setup, and vehicles being on site, children are not permitted onto site before Friday 28th May.

Neither the District nor the Camp Management Team is responsible for any group equipment brought to or left on site. Groups retain full responsibility for the security, storage, maintenance, and use of their kit at all times.

Utilities may be available ahead of Friday, but are not guaranteed before 5pm on Friday 28th May.

It is recommended that all groups have tents and equipment brought onto site and largely built before young people arrive on site at 18:00 on Friday 28th May.

Bookings are open from 1st July 2026, and should be done here. This system will link directly to OSM and will copy across all relevant information. 

Adults not linked to a group who wish to attend should sign up here.

Bookings Schedule:

1st July 2026 - Bookings Open

30th November 2026 - Deposits Due

31st January 2027 - Bookings Close

28th February 2027 - Final Payments Due

31st March 2027 - Medical Forms to be Completed.

Further bookings and changes can be made after 31st January 2027. Please email yedjam@scarboroughscouts.org.uk to amend your bookings.

Medical & Permission Forms

Please ensure all your participants have completed the Medical and Activity Permission Forms. These will be circulated closer to the time of the activity.

Part of the programme for this group requires an additional waiver to be completed with our external supplier.  If this is not completed they will not be able to partake when arriving at the off site activity 

https://waiver.roller.app/northyorkshirewaterpark/waiver

Please ensure Parents/Carers and adult volunteers complete this form (Excluding Squirrels).

We have worked hard to keep the cost of the camp as low as possible, but there are still unavoidable expenses involved in delivering an event of this scale.

The District contribution per participant is shown below. In addition, each Group will need to account for the cost of catering within their sub-camp. This should be agreed by the Group Leadership Team and can either be added to the amount charged to young people, covered by Group funds, or offset through fundraising activities.

Squirrels - £10.00

Beavers - £35.00

Cubs - £55.00

Scouts - £55.00

Explorers - £55.00

Adults - No Charge

All paying members will be charged a £5.00 non-refundable deposit to be paid via groups by 30th November 2026.

The remaining balance will be due by 28th February 2027 (via groups).

Each Group will also be asked to provide catering for a small number of members of the Yedjam Event Team who will be based on their site during the camp. The numbers involved will be minimal and should be factored into the Group's catering budget. Numbers for these will be confirmed later in the year.

Friday 28th May

Beavers, Cubs, Scouts, and Explorers are scheduled to arrive onsite between 18:00 and 19:00 on Friday 28th May. Adult Leaders should plan this for their groups prior to this point. Each group will have an arrival station near to the main gate, where they must check in all young people from their group. Members of the camp management team will be available throughout this period.

It is the groups' responsibility  to check in all young members of their group. Parents will not be able to accompany their children to the subcamps, so please ensure that the young people can carry their own bags.

Given the single-track road, a traffic management plan will be in place throughout the evening. All vehicles will be received onto the site to drop off the young people between 18:00 and 19:00. NO VEHICLES WILL BE PERMITTED TO LEAVE SITE UNTIL ALL YOUNG PEOPLE ARE ACCOUNTED FOR, AND NOT BEFORE 19:00.

Sunday 30th May

Squirrels Arrival

Squirrels arrive onsite at 08:00. A similar procedure will take place for arrival of the younger sections. Each group should be ready to receive these young people.

Again, vehicles will be held until all young people are fully accounted for.

Squirrel & Beaver Departure

Cars collecting Squirrels and Beavers will be invited onto the carpark from 18:00 as per the traffic management plan. Adult leaders should escort the Squirrels and Beavers to their group's collection point, where they will be collected at 19:00.

It is the groups' responsibility to ensure all young members of their group have been collected and left site safely.

Given the single-track road, a traffic management plan will be in place throughout the evening. All vehicles will be received onto the site to drop off the young people between 18:00 and 19:00. NO VEHICLES WILL BE PERMITTED TO LEAVE SITE UNTIL ALL YOUNG PEOPLE ARE ACCOUNTED FOR, AND NOT BEFORE 19:00

Monday 31st May 

Following the closing ceremony, Groups will be responsible for taking their young people to their designated collection points near the main gates and ensuring that they are safely collected.

As with all other arrival and departure times, a traffic management plan will be in place with no vehicles to leave site until all young people are accounted for and ready to leave.

Cars will be invited onto the carpark from 12:00. Group members should escort their young people to their group's collection point for 13:00.

As previously, a traffic management plan will be in place and no vehicles will be allowed off site until all Cubs, Scouts and Explorers have been collected safely, which will be no earlier than 13:00.

Car Parking 

Except for arrivals and departures, the site will be a car-free zone for the duration of the weekend, other than the designated carpark(s). All vehicles MUST have a parking permit displayed clearly in the windscreen for the duration of the stay. This will show the name of the driver, the group and a contact telephone number. In special circumstances (as agreed with the Camp Management Team), vehicles MAY be allowed onto site for stocking kitchen tents or water runs. In this event, vehicles must only drive on the designated track on the east of the site.

Adult Day Visitors

A small number of short stay visitors passes will be available for Groups who have parents (and similar) attending the camp to bring supplies or as part of a cooking rota.  Please advise us in advance of any expected day visitors at yedjam@scarboroughscouts.org.uk, or book them onto the booking system directly as Day Visitors.

They must be booked in as day visitors.

There is no charge for these “Day visitor passes” and these individuals must be off site by 22:00. 

Activity Zones will be the main daytime activties. These will be split into four zones: Adventure, Fun, Activity and Wet & Wild. Each Colour Zone will go to these zones on a rotation basis to ensure they are able to visit and take part in as much as possible.

Each activity zone will have a Zone Manager (See Yedjam Team), who will welcome each colour team to the zone and explain what is available.

It is expected that all leaders/helpers will assist in the running of each zone. Specific duties and responsibilities will be assigned by the zone manager. Requirements for each group will be circulated prior to the camp and will be in line with the number of adults attending the camp.

If there are insufficient numbers of adults to enable all activities to run, groups with stronger ratios may be asked to provide additional adult volunteers to support the programme.

Activities included in each of the four zones will include - but are not limited to:

Adventure Zone

• Mountain Biking

• Climbing Wall

• Archery

• Tomahawk Throwing

• Slacklining

• Grass Sledges

• Orienteering

Fun Zone

• Seaside Adventures

• Inflatables

• Trampolines

• Art Projects

• Just Dance

• Lazer Battle

Activity Zone

• Animal Encounters

• Circus Skills

• Bridge Building

• Games

• Bushcraft

• Geocaching

Wet & Wild Zone (North Yorkshire Water Park)

• Inflatable Assault Course

• Kayaking

• Bell-Boating

• SUPs

• Canoeing

The Wet & Wild zone will be held at NYWP. We will have a coach shuttling young people to the site and back. It is essential that all young people for that activity meet at the Transport Point at the time scheduled to ensure maximum time at water park.

Free Time

During periods of free time all youngsters are the responsibility of their respective Group. It is therefore expected that each Group will ensure that the appropriate controls are in place to look after the youngsters.

During these periods there will be no activities arranged by the wider camp team and therefore if Groups wish to arrange activities on their sub camps they are welcome to do so.

Space will be relatively limited therefore Groups are asked to respect each other’s sites. Particularly during periods of free time.

Colour Wars

Following flag break on Monday, all Groups are asked to ensure that their youngsters report to their colour meeting point in the main arena. From this point all youngsters will be briefed about the mornings activities which will NOT be taking place on the main camp field.

Youngsters are expected to where possible wear a white T-Shirt and clothes that they don’t mind getting dirty.

It is expected that during the colour war activity, there will opportunity for leaders and adult helpers to help begin dismantling their sites and preparing for departure later in the day.

Following the completion of this activity there will be a half hour period to allow for youngsters to clean themselves up and get into uniform for the closing ceremony.

Friday 28th May

From 16:00 - Leaders arrive at camp

18:00 - Beavers, Cubs, Scouts, Explorers arrive at camp (see Arrivals and Departures)

20:00 - Opening Ceremony

21:00 - Evening Entertainment

23:00 - Lights Out

Saturday 29th May

07:30 - Breakfast

09:00 - Wake up, Shake Up

09:15 - Bus leaves for Wet & Wild Zone

10:00 - Activity Zone Rotation 1

12:30 - Lunch

13:15 - Bus Leaves for Wet & Wild Zone

14:00 - Activity Zone Rotation 2

16:30 - Group Activity & Evening Meal

19:00 - Reps Meeting

19:30 - Evening Activities

22:00 - Lights Out

Sunday 30th May 

07:30 - Breakfast

08:30 - Squirrels Arrive

09:00 - Wake Up, Shake Up

09:15 - Bus Leaves for Wet & Wild Zone

10:00 - Activity Zone Rotation 3

12:30 - Lunch

13:15 - Bus Leaves for Wet & Wild Zone

14:00 - Activity Zone Rotation 4

16:30 - Squirrel & Beaver Campfire / Cub, Scout, Explorer Group Time

17:30 - Evening Meal

19:00 - Squirrels & Beavers Depart

20:00 - Reps Meeting

20:30 - Campfire

22:00 - Lights Out

Monday 31st May

07:30 - Breakfast

09:00 - Wake Up, Shake Up

10:00 - Colour Warz

11:30 - Closing ceremony

12:30 - Grand Depart

Camp Manager

Steven Broadbent

Camp Management Team Members

Maisy McLean
Lyn Pottage
Joshua Taylor

Ceremony Coordinator

Sar Malia

Activity Zone Managers

Simon Butcher (Adventure Zone)
Amy Mort (Fun Zone)
Erin Broadbent (Activity Zone)
Oli Haire (Wet & Wild Zone)

Transport Manager

VACANT

Safety Officer

Keith Underwood

First Aid Officer

Nick Poole

Every evening, one representative from each group must attend the reps meeting (see Key Timings) to debrief from the day and discuss any issues. The location of these meetings is TBC.

Friday Evening

Our opening ceremony will be held in the main arena at 20:00. This will be organised and led by our Youth Team.

Following the opening ceremony, we will Bonkers Bingo in the main marquee for Scouts and Explorers from 20:30.

We will have an entertainment show from 20:00 for Beavers & Cubs.

An alternative cinema screening will be available from 20:00 for all members if they would prefer that to the actvities going on.

Saturday Evening

19:30
Scouts & Explorers - Rounders
Beavers & Cubs - Silent Disco (Main Marquee)

21:00
Scouts & Explorers - Silent Disco

An alternative cinema will be available from 8pm for all members if they would prefer to relax in a quieter environment.

Sunday Evening

20:30 - Campfire

All groups are asked to please take part in running a song, stunt or skit for the campfire, with special emphasis on having young people involved.

Please submit your plan to yedjam@scarboroughscouts.org.uk by 30th April 2027.

Tuck Shop & Refreshments

A Tuck Shop will be running at certain points throughout the weekend selling a range of sweet treats and goodies. This will not be open before or during mealtimes.

Participants are invited to bring a small amount of cash to spend in the tuck shop. It is the decision of the Section Leaders how this cash is controlled.

A refreshment trailer will be open between the hours of 10:00 and 17:00 serving water/juice, as well as hot drinks to adults free of charge. In the interest of the environment, we will NOT be providing cups - please bring a drinks bottle or hot cup (with lid) to the trailer to be refilled.

Electricity 

Electricity will not be available to groups on their sub-camps. Communal fridges and freezers will be available at points throughout the camping site.

Should any group wish to bring their own generator to site, this should be fully risk assessed by the group. Generators will NOT be permitted to run between the hours of 2200 and 0700hrs to avoid any sound pollution. It is suggested that all fridges and freezers remain closed during this time.

Toilets

Portaloo toilets are available throughout the site. Please keep these in a condition that you would expect to find them in, and report any mis-use or poor conditions to the Yedjam Team in a timely manner.

Water in the toilet blocks is NOT drinking water. 

Do not wash in the toilet blocks, you should bring your own equipment for washing such as wash tents, bowls and soap etc. 

No teeth cleaning should be done in toilets, this should be done at your campsite. 

Only toilet paper provided is to be used in the toilets. Do not use your own in the toilets. 

Hand sanitisers are provided for your use and these must not be removed from toilet areas. 

All groups are expected to help keep the toilet areas clean, clean up after yourselves and your young people. 

Waste Disposal

General waste should be disposed of onsite in the skip provided. Recyclable waste should be taken from site to be disposed of at one of the recycling points across town - Burniston or Seamer.

Waste water should be put through a strainer and drained into the ground. NO pits should be dug for any type of waste.

Water

Water points will be available throughout the site at appropriate points. All groups must bring their own water carriers, and fill them at regular points throughout the weekend to avoid any surge open demand at the busiest points.

Fire Safety

NO open fires will be permitted on site.

All tents must be placed at least 2m apart, to meet fire regulations. Fire buckets, extinguishers and fire blankets should be strategically placed at intervals on all campsites. The responsibility of fire safety and precautions is the responsibility of all groups for their own sites. The safety manager will be assessing each site.

Gas bottles for cookers should be placed on the track-side of the site to allow for easy access in the event of fire. 

Carbon Monoxide detectors MUST be situated in regulated distance of all cookers.

Aerosol cookers are NOT PERMITTED on site.

Fire Inspections will be carried out periodically by the Yedjam Team throughout the camp.

Safeguarding

All Scouting events are subject to the Scout Association's Child Protection Policy, a copy of which is available here.

All adults staying on site must be registered as a member on Scouts Membership. A minimum requirement is for all overnight guests to have an enhanced DBS in place, and have completed both the Safety and Safeguarding learning. It is the responsibility of the Group Lead Volunteer to check that these are inplace for the volunteers in their group who are attending site.

Disability Access

Toilet provision will be several blocks of portaloos. Please indicate on the booking system if your section requires specific access to accessible toilets. It is the responsibility of each Group to ensure that information relating to any disabilities or special needs are collected. Please inform the Camp Organising Team in a timely fashion if there any specific requirements.

Health Forms & Administration

Group Lead Volunteers and NA Permit Holders are responsible for ensuing that all personal requirements are listed on Online Scout Manager (OSM) prior to the camp. This will link to the event booking system.

All medical, additional or supportive need requirements for young people should be known by all volunteers responsible for the young people at group level. Should further support be required by the district or Yedjam team, groups should inform them in a timely manner.

No assumption should be made that any member of the Yedjam or District team is already aware of any medical or additional needs.

Allergy and Dietary Requirements

Each Group is responsible for collected any information regarding dietary requirements and allergies and ensuring that the right measures are in place to cater for youngsters and adults they are responsible for. It is the responsibility of Groups to ensure that processes are in place to support any pre-existing allergy conditions and ensure that adequate supervision is in place to meet the needs of any child and relevant allergy. No assumption should be made that Zone Leaders, Colour leaders or Camp staff are aware of any condition, the Group must retain ownership for the entire camp. 

YEDJAM WILL BE A NUT-FREE CAMP - PLEASE ENSURE NO NUTS ARE BROUGHT TO CAMP AT ANY POINT.

Smoking

The YEDJAM site will be a Smoking Free site. This includes the use of e-cigarettes and vaping products. Should there be any adults that need to smoke they are kindly invited to leave the site via the main entrance to the road. And ensure that any cigarette ends or other waste are collected and disposed of.

Photography and Media

Throughout the camp it is expected that there will be visits from the Scarborough News and other local media to promote Scouting in Scarborough, photograph permission will be requested on participant consent forms.

Should there be any issues Groups are responsible for making the Yedjam Team aware.

Individuals who do not have consent to be photographed will be identified using a different coloured wristband. While every effort will be made to remove these people from photographs, due to the scale of the event this CANNOT BE GUARANTEED. 

Section leaders should inform parents of the above.

There will be a dedicated Scout Media Team onsite, who have all of the necessary safeguarding precautions inplace.

Section/Group Volunteers should only take photographs of the members of their group, and should follow their own group's Photography and Social Media policy.

InTouch

Groups and Sections are responsible for their own InTouch arrangements.

POR

Policy, Organisation & Rules (POR) must be adhered to at all times during the camp.

Nights Away Permits

Each group must submit a Nights Away Notification (NAN) form through Scouts Membership system, and must have a designated permit holder. For groups who do not have a Night's Away Permit Holder, please speak to a member of the Yedjam Team, and Nights Away Permit Holders MAY be shared between groups.

Each NAN Form must be linked to a Risk Assessment (RA) to cover that group's camping site, young people, cooking facilities and any other relevant hazards. Safety of the overall camp lies with the Yedjam team. NA Permit Holders are responsible for ensuing that everybody on their sub-camp has met minimum requirements for DBS and learning.

The event is run by Scarborough & District Scouts, so we have District Lead Volunteer approval already. This means you don't need to submit a copy of our event or activity risk assessments to your District Lead Volunteers with your NAN form. 

All Risk Assessments will be available to view here as and when they are completed.

Insurance

The Scout Association has its own Public Liability Insurance to the value of £5m covering all Scouting activities. 

A copy of this will be available for view here.

Security

The site has gated access which will be restricted outside of the arrival and departure periods. A reception facility will be located near the main entrance with staff who will manage personnel accessing the site between the hours of 08:00 and 20:00. All Groups will be expected to provide adult support with covering this security gate throughout the weekend.

All visitors will be escorted whilst on site. A list of VIP visitors will be invited to the event and other Adults will be coming onsite daily to help support the event. Visitors on site will be identified easily with an orange necker.

It will be the responsibility of Group Lead Volunteers to instigate security precautions for their own sites and to ensure young people are aware of site rules. There will be no formal security system as the location of the site doesn’t warrant it. All youngsters will be required to wear an event issued necker whilst onsite.

Each person on site must always wear a necker. Any adult without will be requested to leave site.

The police will be aware that the event is taking place.

First Aid

Whilst First Aid will be the responsibility of individual Groups on site. All groups must have their own First Aid provisions including FA kit and trained First Aiders. There will be a main first aid station on site during the daily activities.

During the evening and overnight periods there will be no formal first aid provision however it is expected that all Groups will have several qualified personnel within their leadership teams to deal with any minor issues.

For any non-urgent medical problems not requiring hospital attention, it is advised that you contact the relevant GP practice who will be operating an out of hours service over the bank holiday weekend.

The nearest Accident and Emergency (A&E) Department is at Scarborough District Hospital.

In the event of a medical emergency, the usual 999 service can be used for an ambulance, after which the caller should immediately send someone to inform site services or a member of the Camp Management team, in order that the arrival of emergency vehicles may be effectively coordinated.

Reporting of Incidents or Near-misses

If an incident occurs on site where YedJam has responsibility (activities, main arena etc.) then you simply report the incident to the nearest Yedjam staff member who will take responsibility for managing the incident and all subsequent reporting requirements including to Scout Insurance service.

If an incident occurs on your Group campsite, then it is the Group Leadership Teams responsibility to manage the incident and the subsequent reporting if required. However, you should still notify the sub-camp leader of the incident and actions you have taken.

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Can we play our own music?

Yes, but these should not be played at a noise level which annoys others and under no circumstances between 22:00 and 07:00.

Are there any restrictions on group kitchens?

All Group leaders are reminded that they must provide buckets (to be filled with water) for kitchen areas and we strongly advise against the use of tilley lamps and that neither tilley lamps nor gas lights (no naked flames) are to be used in sleeping tents.

Can I bring a caravan?

Yes, but please let us know as soon as possible by emailing yedjam@scarboroughscouts.org.uk so that we can ensure space is left for this. Remember though, that you need to still have sufficient leaders on your sub-camp to look after the young people within ratios.

If you have any questions regarding YedJam27, please email us at yedjam@scarboroughscouts.org.uk or contact one of the YedJam team directly!