Staff Member - Academic Affairs
We are seeking a highly motivated and detail-oriented individual to join our team as a Staff Member in Academic Affairs. This position plays a critical role in supporting the academic success of our institution by providing essential services to students, faculty, and administrative staff. The successful candidate will have excellent organizational and communication skills, as well as the ability to handle multiple tasks in a fast-paced environment.
Key Responsibilities:
Student Support: Assist students with course registration, academic advising, and handling inquiries related to academic policies, graduation requirements, and class schedules.
Course and Curriculum Management: Collaborate with faculty to manage course offerings, track enrollments, and ensure the timely preparation and distribution of academic materials such as syllabi, timetables, and exam schedules.
Record Keeping: Maintain and update student academic records, including grades, attendance, and transcripts, ensuring data accuracy and confidentiality in accordance with institutional and regulatory standards.
Event Coordination: Organize and support academic events, such as orientation sessions, faculty meetings, seminars, and graduation ceremonies. This includes logistics planning, communication, and on-site coordination.
Policy Compliance: Ensure adherence to academic policies, regulations, and deadlines. Provide guidance on academic rules and assist with resolving issues related to academic integrity, course changes, and appeals.
Administrative Tasks: Perform a range of administrative duties, including answering emails and phone inquiries, drafting reports, managing office supplies, and assisting with the preparation of documents for academic reviews and reports.
Qualifications:
Education: A bachelor’s/Master's degree in a Psychology is preferred.
Experience: Prior experience in an academic setting or administrative role is an advantage. Familiarity with academic management systems (e.g., SIS) is a plus.
Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and database management software is required. Experience with learning management systems (LMS) is desirable.
Interpersonal Skills: Strong verbal and written communication skills, with the ability to interact professionally with students, faculty, and staff from diverse backgrounds.
Organizational Skills: Ability to handle multiple tasks, manage time effectively, and work under tight deadlines while maintaining attention to detail.
Problem-Solving Ability: Capable of resolving issues and conflicts related to student records, course registration, and academic policies.
Work Environment:
The position is primarily office-based, with occasional events or meetings outside of normal working hours during peak academic periods.
A supportive team environment with opportunities for professional growth and development.
Benefits:
Competitive salary and benefits package.
Opportunity to work in a dynamic and intellectually stimulating environment.
Be part of a dedicated team that values excellence and collaboration.
Application:
We are an equal-opportunity employer and value diversity at our institution. We encourage applications from all qualified candidates. To apply, please submit your resume and cover letter detailing your qualifications and experience to careers@mypgi.edu.pk