Strategic Data Check In

Strategic Data Check-ins are the backbone of clean and accurate data to drive student success in Community Schools. School leaders have the opportunity to reflect on their data trends using the New Visions data tools.

Grounded in a data conversation protocol, these meetings use data to:

  • Strategically manage critical processes related to programming and data accuracy
  • Develop student interventions
  • Monitor and assess student level interventions

Getting Started

Read over the materials below and check out the webinar to learn more about SDCs.


The schedule and frequency for check-ins varies slightly by the grade bands represented in a school. Each semester, schools may complete the following data check-ins:

Strategic Data Check-Ins for Program Managers

Each academic year, OCS Program Managers provide technical assistance and support to schools by helping them review student data in three key areas: attendance, Community School supports and interventions, and graduation planning (for high schools). This support results in improved learning opportunities and increased graduation outcomes for students in Community Schools.

Attendance - for all Community Schools

Mini-Protocol for Attendance

Your Portfolio: Attendance Worksheet

Every school should have a clear plan for helping students attend school every day. After going through the Attendance strategic data check-in with your schools, these additional resource can be helpful in reviewing their attendance plan and helping them develop tiered interventions to support attendance improvement.

Attendance Planning Resources

Supports and Interventions - for elementary and middle schools only

Mini-Protocol for Supports and Interventions

Supports & Interventions Worksheet

Academic Supports and Enrichments Worksheet

Early in the school year, review the Supports and Interventions system with schools in your cohort. During the mid-year check-in, or during budget planning processes, it would be good to revisit the supports and interventions protocol with the school, using this tip sheet:

Tip Sheet for Community Schools Supports & Referrals

Graduation Planning - for high schools only

Mini-Protocol for Graduation Planning

Your Portfolio: Grad Planning Worksheet

In addition to setting graduation plans for high school seniors, each semester schools should also monitor progress of students to be sure they stay on track to completing graduation requirements. The following tools assist in this process:

Mini-Protocol for Credit Gaps Analysis

Regents Planning