Discard Procedures

• Delete the book from your Destiny records.

Catalog > Update copies > click “Track as weeded” > scan the barcode to delete the book

• Remove or black out any barcodes from the book, mark out any stamped school name/address, and write “Discard” or “D” inside the front cover of the book.

• Place all of the discarded books into copier paper sized boxes weighing no more than 40 pounds.

• Label the boxes and place them somewhere the warehouse can easily access them for removal.

• Ask the custodian (or any staff that has access to submit work orders) to complete an Archibus request for the items to be picked up.

• Delete the item from your Destiny records.

  • • • • Catalog > Update copies > click “track as weeded” > scan the barcode to delete the item 

        • or batch delete copies using a barcode list.

• Bag the items in a black trash bag and throw away. The warehouse does not collect these items.

• To begin the technology discard process, sort the computer equipment from the audio/video equipment

• Examples of computer equipment: laptops, monitors, tablets, towers, fax machines, printers, keyboards, mice, etc.

• Create an Inventory Control Sheet for computer equipment.

• Examine your discarded items. On the inventory control sheet, fill in: 

  • • Location Code (three-digit school number)

    • Location Name

    • Asset No.

    • Qty

    • Description

    • Serial no.

    • DC (disposal code)

      • 3 (junked) is the most common.  

• Your principal signs at the bottom in the “approved by” section.

• Try to put as many of the items as possible into boxes no larger than copier paper boxes and weighing no more than 40 pounds.  

• Submit a ticket in Fresh Services for discarded technology to be picked up. 

• Label the boxes and place them somewhere the warehouse can easily access them for removal.  Attach a paper copy of all inventory control sheets to the stack of boxes. The warehouse staff will need you to sign the sheet(s) when they perform the pickup.

• Send the signed Inventory Control Sheet to the Fixed Assets Department.

• To begin the AV discard process, sort the computer equipment from the audio/video equipment

• Examples of a/v equipment: TVs, projectors, remote controls, VCRs, DVD players, etc.

• Create an Inventory Control Sheet for AV equipment.

• Examine your discarded items. On the inventory control sheet, fill in: 

  • • Location Code (three-digit school number)

    • Location Name

    • Asset No.

    • Qty

    • Description

    • Serial no.

    • DC (disposal code)

      • 3 (junked) is the most common.  

• Your principal signs at the bottom in the “approved by” section.

• Try to put as many of the items as possible into boxes no larger than copier paper boxes and weighing no more than 40 pounds.

• Label the boxes and place them somewhere the warehouse can easily access them for removal.  Attach a paper copy of all inventory control sheets to the stack of boxes. The warehouse staff will need you to sign the sheet(s) when they perform the pickup.

• Send the signed Inventory Control Sheet to the Fixed Assets Department.

• Ask the custodian (or any staff that has access to submit work orders) to complete an Archibus request for the items to be picked up.