Please check all the School specific OHS Induction information as applicable to you.
TRAVEL APPROVAL REQUEST
Staff are required to first get School approval and then University approval .
Please complete the School travel request form. Once your School travel request has been approved/declined an email will be sent to you.
Once approved, please complete the new University approval process in ‘Nutrip’ - online staff travel approval system.
TO BOOK TRAVEL
The University’s travel management company is Corporate Travel Management (CTM). You can access the CTM Booking tool located in your my.Monash by clicking into the ‘Staff Travel’ tile.
Domestic travel can be processed online in the CTM Booking Tool (Lightening).
International travel requests need to be processed via email: monash@travelctm.com or calling 1300 845 261 (Business Hours) or 24 Hour Assist: 1800 663 622 / +61 7 3211 2400.
For further information on travel at Monash, please refer to the Travel section on the University COVID-19 Update site or contact traveloffice@monash.edu.
TRAVEL APPROVAL REQUEST
HDR students are required to first visit Moodle/Study Away/School of Chemistry and follow the instructions on requesting pre-approval. Once pre-approval has been given, they must complete the School travel request form in addition to the MGRO required form. The School travel request form system is required for both domestic and international travel. Please ensure you follow the guidelines in Moodle, which includes links to the MGRO and School forms. Please direct any queries to your Graduate Research Administrator and/or Graduate Coordinator.
Complete all necessary inductions.
Complete all relevant OHS Inductions forms.
Complete the Access & Key request form.
Please submit a Scout or BPD service request form.
Students: Submit an online reimbursement claim, which can be found on the Finance Intranet site under section 'Staff/student expense claims'. Please add your supervisor as your reviewer. Supervisors are to then add the School Manager (Tracy McGregor) as the financial delegate.
Staff: Staff reimbursements can be claimed through the Universities Expense Management system called Concur. Access to Concur is via the ‘Expenses & purchasing’ tile when you go into ‘my.Monash’. Details regarding what 'can and can’t be claimed' can be found in the Corporate Credit Card and Reimbursements Procedure but travel related expenses are definitely fine.
Check the specifications and availability of the meeting rooms, which can be accessed via the 'sidebar'.
Meeting rooms bookings are made by filling the meeting room request form.
Once the booking is made you will receive both a calendar invite and confirmation email.
Please submit a Scout or BPD service request form.
While submitting a claim (via credit card or reimbursement) please ensure you provide a valid Tax Invoice.
A Tax invoice needs to have both the words TAX INVOICE and the company ABN.
A bank copy is not a valid Tax Invoice.
Students: Supervisors are to submit a 'request access for student' form on behalf of their HDR student in Coupa via the my.Monash Portal (Expenses and Purchasing tile).
Staff: Submit 'request access for staff’ in Coupa via the my.Monash Portal (Expenses and Purchasing tile).
Please submit a Visitor request form. Email chem-operations@monash.edu for any queries.
Incidents that occur within the Monash School of Chemistry premises (buildings 19, 23 and/or 86) can be reported to the Chem Operations Team via chem-operations@monash.edu as the first point of contact. Our safety officers or technical team members will arrive to assess the situation and provide the lab team with some immediate short term solutions. They will also provide recommendations on whether a report would need to be submitted to SARAH.
Staff: Please submit a laptop order request form. Should you be putting in a request for a replacement laptop, you will be required to submit the MU identification number of your current laptop.
HDR Students: Firstly , please read through the School of Chemistry HDR Computer Policy. Once you have confirmed your eligibility for ordering a School of Chemistry laptop you can submit a laptop order request form. For more details on the process see the School of Chemistry HDR computer Procedure.
Please see below for details on how to request a digital cabcharge. Requests should be issued within 5 minutes of submission of the form.
You can request digital cabcharge vouchers via this form.
Vouchers above $1000 will require financial approval based on the cost centre you select. Requests below this will be issued within 5 minutes of submission of this form.
Recipients will need to have a mobile phone that supports contactless payments. Cabcharge Digital Passes are currently supported by iPhone 6 or later with iOS 9 and later. Android with NFC and Lollipop 5.0 and above will also be sufficient.
While most cab companies will accept this form of payment, we recommend booking through 13CABS as they are guaranteed to accept your digital pass payment.
Please note that all vouchers will expire within 1 month of issue.
Please complete the Esol/IT request form.
Requests for invoices are made via the Customer Invoice Request online form. When you submit an invoice request you will:
Receive a confirmation receipt of your request.
Be notified when your customer invoice has been sent.
This short video demonstrates how to use the Customer Invoice Request form. Please note that Research related customer invoice requests remain unchanged and will still be initiated by R&R.
Please register your Vaccination status via the Vaccinate Monash form.
Incoming mail (letters, postcards or small items) is delivered to the department and is located in the cupboard under the stairs. When possible, the technical team will distribute the mail into individual mail boxes on level 1.
Incoming parcels are delivered to:
Science Store
17 Rainforest Walk
Enter via Boundary Road
Clayton, VIC 3800, Australia
Coupa Location Code: ADD0008
Outgoing mail (letters, postcards or small items) can be dropped into the Outgoing Mail box under the stairs.
All incoming parcels are to be delivered to the science store in building 23.
Address:
Science Store
17 Rainforest Walk
Enter via Boundary Road
Clayton, VIC 3800, Australia
Coupa Location Code: ADD0008
For now, the team will maintain the ground and first-floor printers. We currently do not have a dedicated staff to restock the printers with paper, hence the printers will be maintained (as required). Please email chem-operations@monash.edu if any printer runs out of paper.
For printers located in building 86 (GCF), paper is available in the first year labs. The staff there will be able to provide you with a ream of paper when requested.
Empty Winchester (Brown Glass) bottles can be added to the waste manifest, labelled, and taken to the chemistry store.
Broken glass such as Pasteur pipettes/laboratory glassware/small bits are to be placed in a 20 L white plastic pail with a lid. These need to be sealed, labelled, manifested, and taken to the chemical store for disposal.
Store Waste Manifest: Available here
Reference Info: OHS Chemical Waste Disposal
https://www.monash.edu/ohs/info-docs/chemical-management/waste-disposal
There are nine (9) online modules of mandatory compliance training.
Ethics and Professional Conduct
Data Protection and Privacy
OHS Staff Induction
Equal Opportunity Online Training
Introduction to Cyber Security
Anti-Fraud and Corruption
Respect at Monash
Modern Slavery
Cultural Foundations: Building your knowledge of Australia's First Peoples
If your module has expired and/or you did not receive a renewal notification please log into myDevelopment and follow these steps.
Select the 'Browse for Learning' widget at the bottom of the page.
From the list under 'Topic' select 'Mandatory compliance training'.
Select the module you would like to complete/renew, and select 'Request'
You will be prompted with a message asking whether you would like to request this training again - select 'yes'.
Notes:
If you have completed some or all of these modules as a Graduate Research Student, you can email a copy of your training record to hr@monash.edu and they will manually update your staff account.
If you are a sessional or casual staff member, you can claim time spent completing these modules through the timesheet code 'TA Compliance'. If this code does not appear on your timesheet, please contact chem-operations@monash.edu.
If you have any further questions regarding Mandatory Compliance Training, please contact hr@monash.edu .