1. Navigate to the Curriculum Guide to see a list of classes, course description and prerequisites.

On Google Sheet 

DO NOT include a course

• • more than once

  • if they do not have appropriate approval to take

    • • typically applies to AP and accelerated courses

Students DO

• • Include at least five classes per term

  • Have valid second choices for all electives (with appropriate approvals when necessary)

WHEN A STUDENT SHARES THEIR SHEET WITH YOU FOR APPROVAL...

1. Right click in the "Approve with Comment" box

2. Choose "Comment"

3. In the comment box that appears, indicate that you approve with your initials or a witty message appropriate to your personality

Student and Advisor check for accuracy 

• Registration Google Sheet

• Veracross

Advisory Conferences are March 6-7

Veracross Portal entry complete by February 26

Veracross MUST match the

Registration Google Sheet

• • Second Choices are set as "Second" priority 

  • They appear as an alternate course to the first choice 

    • They are grouped as Course Request 1 or Course Request 2 - i.e., "Course Request 1" is a pair of choices, one first choice and one second choice

    • Most second choices are a one-to-one switch. 

For Example

• • • • • one full year class replaces another full year class 

        • one single semester class replaces another single semester class

Sometimes students end up with odd combinations of classes. Two common examples are illustrated below.

Don't hesitate to reach out to Brian Rueckert brueckert@micds.org if you're not sure how to enter into Veracross.

If a student does not gain approval for a class that requires departmental approval but desires a chance to take the course, they must go through the petition process. 

• This is typically due to having a grade lower than the threshold set by the department to which the course belongs.

• Another common example is moving up from regular math/science to accelerated math/science. This always requires a petition regardless of the current grade.

Students can also petition to take an independent study as a sixth class, or petition to take a 7th normal academic class. 

Both independent studies and 7th classes are pass/no pass and carry no credit.

In order to successfully petition for departmental approval the following steps must be completed according to the timetable published by the Registrar. 

1. A student initiates the process by completing the Petition for Departmental Approval Form

2. Upon completion of the form, a Petition for Departmental Approval will be emailed to the student. 

3. The petition must be completed and submitted to the Registrar by the registration deadline. 

4. Decisions on petitions are made in May. Math petition decisions that require a follow-up test in the summer are made in August.

5. Administration notifies the students of the result via email. 

Note: an approved petition earns the student a place on the waitlist for the course. 

It does not guarantee a seat in the class.

In order to successfully petition for a 7th class the following steps must be completed according to the timetable published by the Registrar. 

1. A student initiates the process by completing the Petition for a 7th Class Form.

2. Upon completion of the form, a Petition for a 7th Class will be emailed to the student. 

3. The petition must be completed and submitted to the Registrar by the registration deadline. 

4. The student must make a presentation detailing their rationale for a 7th class to the US Academic Team.

5. Decisions on petitions are made in May

6. Administration notifies the students of the result via email. 

In order to successfully petition for an Independent Study, the following steps must be completed according to the timetable published by the Registrar. 

1. A student initiates this process by completing the Application for Independent Study. 

2. The completed application and a detailed study prospectus must be submitted to the Registrar by the registration deadline. 

3. The student must submit to the Registrar a video presentation detailing their Independent Study. 

4. Decisions on petitions are made in May

5. Administration notifies the students of the result via email. 

6. The student must make a final presentation to the US Academic Team at the conclusion of the Independent Study to receive a passing grade.

In Veracross Independent Studies are found under "Integrated Studies" department. 

IMPORTANT: Be certain you include a second choice for an independent study. It is quite common for these to be denied and your advisee should have a backup choice if this were to happen.

1. Athletics are a separate department in Veracross and are entered just like academic courses.

2. All sports available for request show "varsity". 

3. This does not mean they are signing up for the varsity, but it does indicate an interest in that sport. 

4. It doesn't matter which semester you indicate on the Veracross course request for sports. 

• Please indicate "ALL" regardless of the season. 

If a student wants to be a manager of a team

1. sign them up for the sport as normal

2. indicate "manager" in the notes field

1. Some students may choose to be involved in a sport or activity that is not offered by the school. 

2. Those students may apply for an athletic season of an Independent Sports option each individual year. 

3. An independent athletic application must be completed and submitted in advance of the season.

   1. • The form is available from the Athletic Department Office. 

4. The Director of Athletics reviews applications for an independent sport option before approval is granted.

• Students in grades 11 and 12 may request to take a non-required course as Pass/No Pass. 

• Every student is required to take a minimum of five courses every semester; these may not be taken as Pass/No Pass. 

• Courses taken as Pass/No Pass cannot fulfill a department specific graduation requirement. 

• Pass/No Pass does not contribute to a student's GPA but does appear on the transcript. 

• In unusual circumstances a student may be allowed to take a 7th course during a semester if they follow the formal petition process; this 7th course must be taken Pass/No Pass.

1. Request through the student's Dean. 

2. The request is reviewed by the US Academic Team. 

3. Administration notifies the students of the result via email. 

Full-year courses may be added or dropped until the end of the 12th day of first semester. 

Procedure for adding or dropping a class

1. Students must meet with the Dean.

2. Students enter request on a Google Form provided by their Dean.

3. Registrar sends out a Google Doc to gain feedback and approval from

   1. • parents

      • department chairs

      • teachers

      • advisors

      • and/or learning specialists

4. Student notifies Dean that all appropriate adults have signed the document.

5. Dean provides final approval or denial after viewing feedback.

6. Registrar makes changes in Veracross.

1. • A change is not final nor in effect until the Registrar officially alters the schedule in Veracross. 

   • Dropping a course after the end of the Drop/Add period is allowed only under extenuating circumstances and may result in a "Withdrawal" recorded on the transcript. 

   • Given staffing requirements and class sizes, there is no guarantee of course changes being possible after the formal registration process is complete. 

1. Mark the registration late by typing LATE in the title of Google Sheet after the student's name. 

ADVISOR RESPONSIBILITY

1. It is up to you to determine if a student is actually late in completing their form. 

   1. • Meaning, if there are mitigating circumstances that warrant additional time, feel free to grant them this time. 

      • However, if you are not able to enter a specific student's requests into Veracross by the end of the day on the due date, email Brian Rueckert brueckert@micds.org

Any course may be cancelled by Department Chairs, the US Academic Team, or the Head of Upper School if it has insufficient enrollment. 

• In these instances, students will be registered for their second choice. 

Students who fail to provide a second choice do not get preferential treatment in the registration process and will be contacted by the Registrar and their Dean to find an appropriate replacement course.