These applications have been developed to help our volunteer leaders with the admin involved in running their sections/units efficiently. If you have suggestions for further applications, if you see errors or have questions please let me know. Please consider them as being at "Beta" development stage.
Roger Banister, GSL, gsl@menstonscoutsandguides.uk
This is a digital replacement for the paper accident book which used to live in the leaders drawer in HQ. It can be filled in anywhere and gathers details of what happened. It then recreates the form as a PDF. A copy is emailed to the leader concerned, to the GLV for follow-up and a copy is filed for safe keeping. Generic details of the type of accident are displayed on the website to spot trends (no personal information).
Free bank accounts are no longer universal and they are difficult and time consuming to open and maintain, so many sections do not have them. Instead they rely on the Group for banking facilities. From the end of 2024 the standard method for Menston leaders to recoup their Scouting expenses is to use an OSM Prepaid Expense Card. The Payment Request System (this form) is for situations where the prepaid expense card is not appropriate. It allows leaders to request cash from the Group Treasurer and provide the treasurer with the details required to make and account for the payment.
Click on the header for an online application form.
This is a directory of the Group's GSuite (Google Workspace) email addresses. This version includes the names of the volunteers with their roles and so needs to be protected under GDPR which is why access to it is limited to leaders who are logged into a Menston email address.
There is another version which only shows the roles and does not need such protection.
This is a guide to the facilities available to Menston leaders in Google Workspace. It includes a directory which shows personal information (volunteers names) which is why it needs to be protected under GDPR. A non protected version is also available.
Section leaders are Workspace Users by default and provided with a login and email address. Any other leader or supporter can have such a login by request if they think it will help them with their Scouting.
We now use the "OSM join" system
This spreadsheet shows the age distribution of each section and the whole Group in order to avoid bulges caused by over recruitment in one section which can block movement from younger sections.
Theory: The normal time in each section is:
Beavers (6-8) 2 yrs,
Cubs (8-10.5) 2.5 yrs,
Scouts (10.5-14) 3.5 yrs. (So Scouts will be the largest section.)
The size of our meeting room sets a safe maximum size of the Scout Troop at about 30 which equates to a target of 9 per school year per troop. We have 2 troops implying a maximum Group size of 144.