Band Camp 2019

Dates: Sunday July 14, 2019 - Friday July 19, 2019

Location: Rio Grande University, Rio Grande, Ohio

Updated Daily Schedule

  • 7:30 am Meet at the gazebo for attendance
  • 7:45 am Breakfast
  • 8:45 am Field Rehearsal
  • 12:00 pm Meet at the gazebo for Lunch
  • 1:00 pm Sectionals (Wood Hall, next to the practice field)
  • 3:00 pm Free Time, including solo practice time
  • 3:00 - 4:00 pm Pool time
  • 5:15 pm Dinner
  • 6:15 pm Field Rehearsal
  • 9:00 pm Evening Activity
  • 11:00 pm All Students Must Be In Dorms
  • 11:30 pm Bedroom Check - Quiet time, stay in your assigned room except for restroom trips

Evening Activities

  • Sunday: Band Camp Rules; DCI Videos; Bigs/Littles
  • Monday: Fundraising Blitz
  • Tuesday: Dutch Auction
  • Wednesday: Pool Night/Free Time - Field Games and Tournaments
  • Thursday: End of Camp Special Ceremony

Daily Dress Themes

  • Sunday: Spiritwear
  • Monday: 80s Day
  • Tuesday: Twins
  • Wednesday: Section Shirts (each section chooses their own)
    • Trumpets: Yellow
    • Guard: Pink
    • Percussion: White
    • Alto - Orange
    • Flutes: Tie Dye
    • Clarinets: Blue
    • Low Reeds: Green
    • Low Brass: Thanos
    • Mellos: Red
  • Thursday: USA Day
  • Friday: Funny Hats!

Packing Tips

Things to Bring:

  • Update 7/8/19: Our wonderful Band Camp nurse, Heather (Brown) Wells, suggests that everyone should bring some Propel Electrolyte Replacement powder packets. It's as good as Gatorade at replacing what you sweat out, light to pack, and easy to mix into your water bottle whenever you refill it.
  • Your instrument and equipment
  • Music
  • A water bottle with your name on it
  • Gym shoes: no flip-flops, sandals, etc. are permitted during field rehearsals. Asphalt and turf can get hot in the summer sun!
  • Snacks for the week
  • Blankets, sheets, pillows, sleeping bags and towels
  • Swimsuit and towel(s) for swimming pool
  • Chargers for phones, tablets, etc.
  • Sunglasses
  • All toiletries - soap, shampoo, deodorant, toothbrush, etc.
  • Insect repellant
  • Sunscreen!
  • Hat
  • 2 trash bags
  • Cash for pop, snacks and perhaps souvenirs, such as a t-shirt. (Rio Grande a has large bookstore which students may visit during the afternoon break)
  • Sweatshirt
  • Jeans
  • Light clothing for 6 days
  • Keychain
  • Lanyard, 4 x 3 notepad, and pen for drill
  • Lawn games - Frisbees, footballs, corn hole, etc.

Things NOT to bring:

  • Anything that would be a violation of school rules! If you shouldn't bring it to school, don't bring it to camp.
  • Red pop (red Gatorade, etc. - stains are impossible to get out of carpet)
  • Glitter (again, it’s a cleaning issue)
  • Candles or any other kind of flame

And while you're shopping, perhaps you could pick up an item or two to donate to the band's medical supplies. See the list and sign up here.


There are two forms that parents need to complete and sign before their students board the bus for camp:

  • The Emergency Medical Form must be filled out for all students.
  • The Medication Authorization Form is required for students who bring medications to camp (see the form for a complete explanation of district policies, which apply to camp the same as during a regular school day). However, we recommend all parents complete this form, even if just to give us permission to give your child aspirin, Tylenol or Advil, which we cannot dispense without parent permission! This will save us some phone calls from camp if your student has a headache.

Both of these forms are available in the band room during the pre-camp rehearsal week, or you can click the links above to print them at home.

Accommodations and Food

  • Breakfast, lunch and dinner will be provided throughout the week.
  • Each room has 2 beds, a desk, closets, and built in air conditioning.
  • You will sign up for room assignments with your friends at the pre-camp rehearsals during the week of July 8. All students wanting to room together must sign up in person at the same time. Any students who do not sign up or who do not attend the pre-camp rehearsals will be assigned a roommate. If you don't have a roommate in mind, don't worry - the staff will help you pair up with someone!
  • Boys and girls will be in separate dorms, and are not permitted in any other dorm or on another floor besides your own for ANY reason!
  • There is lots of lawn space, if you’d like to bring Frisbees, lawn games, etc.
  • There is Wi-Fi in the dorms.
  • Dorm rooms do not have refrigerators. Please bring non-perishable snacks.
  • There MAY be a pop/snack machine available, depending on which dorm you are in. No guarantees.
  • There is a university bookstore where you may be able to purchase snacks and clothing for souvenirs.

Medications and Medical Attention

  • All students must have Madison’s Emergency Medical Form completed and turned in before we depart for band camp. Please bring it with you to the pre-camp rehearsals.
  • If you require any type of medication throughout the week, please read the information on the Medication Authorization Form, especially concerning what medications can and cannot be sent. Then fill out and sign the form (must be a parent/guardian signature), and bring it with the medication on the day we leave for band camp.
  • All medications will be distributed by a designated staff member/chaperone during the week.
  • We anticipate having a band parent who is a medical professional chaperoning as well.

Band Camp Staff and Chaperones

Instructional Staff

  • Jordan Terbrueggen – Madison Director of Bands
  • Joel Brown - Band Camp Manager, Band Administrative Assistant
  • Rachel Newlon – Percussion; Music Education student at the Cincinnati CCM
  • Kassandra Charlesworth – Color Guard; Wright State Student
  • Kevin Brown - Color Guard; Phantom Regiment (DCI) guard member
  • Nathaniel Charlesworth – Woodwinds and Drum Major; Visual Caption Head; Wright State education student


  • Heather Brown – Band Nurse; mother of Mohawk Band member Justin
  • Joel Brown – Band administrative assistant, theater manager & director, Madison educator
  • Kevin Fuge – Father of Mohawk Band member Lily
  • David Witt - Father of Mohawk band member Caitlin
  • Toni Zwaap – Booster Secretary; stepmom of Ivy and Chandler

Band Camp Rules and Procedures

  1. This is a school-sponsored activity, and all school rules apply throughout the week. Absolutely no smoking, drinking of alcoholic beverages or use of illegal drugs is permitted.
  2. Visitors are not permitted on campus at any time throughout the week. This includes friends, alumni and family.
  3. Students may not leave the campus and return at any time during the week, except in cases of extreme emergencies approved by camp staff.
  4. Chaperones or staff will periodically inspect dorm rooms. Students are expected to keep rooms and property at an acceptable level of cleanliness throughout the duration of camp.
  5. No tape may be placed on any walls in the dorm.
  6. Students are responsible for keeping their rooms, bathrooms and hallways clean and free of debris. Clean as you go!
  7. Noise levels must be kept at reasonable levels.
  8. Running in the halls, practical jokes (including water guns or silly string in the dorms), initiations or hazing will not be tolerated.
  9. You may only be in buildings designated for the band’s use, primarily your dorm/floor, the dining hall, and rehearsal areas.
  10. Students and parents are financially responsible for damage done to facilities and property.
  11. Rooms must be cleaned and all luggage placed in the hallway before morning practice on Sunday morning. Rooms must pass inspection before we leave campus.
  12. Do not play instruments in the dorms.
  13. All students must eat at meal times. Your schedule is very demanding and three good meals a day will keep you healthy.
  14. Prescription medications must be taken at the required times. Parents will be contacted if a student refuses to take their medication.
  15. Shirts and shoes are required at meals. Appropriate attire is expected at all times throughout the week. No bathing suits or otherwise suspect clothing are allowed. When in doubt, abide by the school dress code.
  16. No skateboarding or roller-skating will be permitted at camp due to risk of injury and property damage.
  17. Notify a staff member or chaperone immediately if you are not feeling well or have any health-related issues.
  18. Students are expected to be where the schedule dictates them to be at all times. Students should never be found alone in their dorms during rehearsal time nor should they be on any part of campus not relegated to our use.
  19. Serious or repeated violation of camp rules can result in punishment up to and including being sent home from camp. If that becomes necessary, there will be no refund of camp fees, and parents will be responsible for picking up their child from the camp.
  20. Immediately after the evening activity, students must be on their assigned floors in the dorms. By the announced curfew time, students must be in their assigned dorm rooms. After room check by staff, students may only leave their room to go to the restroom, and may not go into any other students’ rooms. Students should NEVER leave the dorm building after lights out. This is grounds for immediate dismissal from camp.
  21. Under no circumstances is a student allowed in any other dorm or floor besides the one to which you have been assigned. In particular, this means there will be no visiting dorms/halls/floors housing members of the opposite sex.

Rio Grande is a three hour drive from Middletown, and we ask that no visitors come to band camp. This includes friends, alumni and family. We will not learn enough of the show to do a public performance yet; that’s why the band will continue to practice throughout the remaining weeks of the summer. We want to avoid potential distractions during our week of concentrated rehearsal, as well as potential liability concerns. Additionally, band members may not leave and return to camp during the week, as we need everyone’s focus and full attendance during the entire week.

This is the most important week of the year for the band, and for many the most memorable. Please read the information below carefully so you know what to bring, what to expect, and when things will be happening. This is just the beginning of a great new year for the Madison Band!