Fiscal Year End/Rollover Preparation

2024/2025 to 2025/2026


Data Analysis - Review your data to ensure it is correct before closeout

NRS Requirements for Inclusion on NRS Tables

Students must meet basic NRS requirements for inclusion on the NRS tables. At the most basic level they must:

Staff data must also be accurate and comprehensive.

Detailed information on each of the NRS Tables is available in our NRS Table Documentation and information WIOA are in the WIOA: LACES Updates Documentation.


Create/Update FY Summaries

In LACES, the NRS reports are generated from the FY Summaries rather than from the raw data in the student record.  The FY summary is basically a 'snapshot' of the data as of the time the FY summary is generated.  If the FY summaries are not updated prior to generating the NRS reports, the data on the reports may not reflect all data that has been entered in the student record.


FY Summaries are updated automatically for all students every night.  It is only necessary to manually update FY Summaries if you make updates to the data and want to verify your NRS tables the same day.

Manually Update FY Summaries

FY summaries can be manually created or updated for 3000 or fewer students at one time.  If there are more than 3000 students, you will need to subset a selection of 3000 or fewer students, run FY summaries, and then repeat the process for the remaining students.  

The default number of records set for your profile displays at the bottom right of the grid, or you can select Profile from the Person Profile menu to verify or change your default rows setting.


View Student FY Summaries

Open a Student detail record and navigate to the History > Fiscal Year panel. The grid will display all FY summaries that have been created for that student since NRS FY 21-22. FY summaries prior to this year are not displayed as LACES made fundamental changes to the processing of FY summaries starting in FY 21-22. The “Last Update” column displays the date the FY Summary was last changed, while the “Last Processed Date/Time” column displays the date and time when FY processing was last completed. Note that current FY summaries are processed nightly, so this date will update daily, while “Last Update” may not update if there are no changes to be made.

Open a FY Summary record to display details for that reporting year. The pop-up dialog contains two tabs. The first tab labeled Summary shows a list of all NRS data points required for reporting. The second tab labeled PoPs tab includes the data for each PoP that is included for NRS reporting in the Reporting Period. Clicking on a row in the top grid will display detail for that PoP in the lower grid.  For example, if you open a record for the NRS FY 24-25 Reporting Period and go to the PoPs tab, you may see records for FY PoP "2024-2025 PoP 1" and "2024-2025 PoP 2" if the student had 2 PoPs in the NRS FY 24-25 Reporting Period.  A student may also have prior year PoPs included if he is eligible for any of the follow-up-outcomes based on exiting in a prior fiscal year since those PoPs contribute to the NRS FY 24-25 Reporting Period.


Running the NRS Tables

The correct table format will display once you select the Reporting System.  For example, if you select a prior fiscal year, the table format appropriate for that reporting year will display, if the table format for that year was different. 


Searches to Verify Data is Comprehensive and Correct

Below are instructions for running searches that will help ensure that your data is comprehensive and correct, especially if run monthly or quarterly to review the data.

Number of Current FY Students 

The database will default to the Current Fiscal Year filter at the student grid when you sign in. If the filter or has been changed, you can easily return to the Current Fiscal Year filter. From the student grid, go to Searches > NRS > Current Fiscal Year (Replace). 

The intent of the Current Fiscal Year filter is to display students who are either receiving services and are NRS reportable participants, or who have an intent to receive services but are not NRS reportable participants; those students are eligible to count on Table 2a. 

There may be students in your agency who do not meet the requirements to be NRS reportable participants OR to count on Table 2a, but meet the requirements to be a current fiscal year student. This includes students who have a previous FY intake date, earned 12 or more instruction hours in the current fiscal year but have not been assessed.