Fundraisers

STEP 1: Complete the Fundraiser Request Form located in the mailroom or download the PDF (located on the right). This form is required for all fundraisers and must be completed at least two weeks in advance of the estimated start date. This allows the Activities Coordinator to verify that no two groups are conducting the same fundraiser and it also permits the tracking of current fundraisers. Once processed, a photocopy will be placed in your mailbox.

STEP 2: Once your fundraiser has been approved Jan Simpson, bookkeeper, will create an Account and Event Code for your fundraiser. This account number and event code MUST be included on all financial transactions associated with the fundraiser.

STEP 3: If you are collecting money during your event, you will need a cash box. In many cases, you will need to have a cash box with start-up money in the event that you need to provide change to your customers. Remember, you cannot hold onto any money collected. Deposit all funds daily in the dropsafe by filling out an accounting form and deposit slip.

STEP 4: Cash boxes need to be returned daily to Jan Simpson with the start-up money in them. If after hours, please put the start-up money in an envelope and mark it “start-up” along with the club name, and place the envelope in the dropsafe. Place the cash box on the table in the center of the mailroom.

STEP 5: In the event Jan Simpson isn't available, see Angie Anderson, attendance or Jeff Adam, principal.