Selection Procedures

Section 3.A Policies - Instructional Material Selection

(Board Handbook - Code No. 605.1)

The Board has sole discretion to approve instructional materials for the District. The Board delegates its authority to determine which instructional materials will be utilized and purchased by the District to licensed employees. The licensed employees shall work closely together to ensure vertical and horizontal articulation of materials and textbooks in the education program.

The Board may appoint an ad hoc committee for the selection of instructional materials. The committee may be composed of District employees, parents, students, community members, or representatives of community groups.

In reviewing current instructional materials for continued use and in selecting additional instructional materials, the licensed employees shall consider the current and future needs of the District as well as the changes and the trends in education and society. Additionally, licensed employees are to select instructional materials and textbooks that are free from discrimination, regardless of sex, race and color, national origin, religion and creed, age, marital/parental status, sexual orientation, gender identity, physical attributes, physical or mental ability or disability, ancestry, political party preference, political belief, or socioeconomic status or familial status. It shall be the responsibility of the Superintendent to report to the Board the action taken by the selection committee.

In making its recommendations to the Superintendent, the licensed employees will select materials which:

        • Support the educational philosophy, goals, standards, benchmarks and grade level indicators of the District;
        • Consider the needs, age, and maturity of students;
        • Are within the District’s budget;
        • Foster respect and appreciation for cultural diversity and difference of opinion;
        • Stimulate growth in factual knowledge and literary appreciation;
        • Encourage students to become decision-makers, to exercise freedom of thought and to make independent judgment through the examination and evaluation of relevant information, evidence and differing viewpoints;
        • Portray the variety of careers, roles, and lifestyles open to persons of both sexes;
        • Offer students opportunities to extend and refine knowledge and use knowledge in meaningful ways;
        • and Increase an awareness of the rights, duties, and responsibilities of each member of a multicultural society. In the case of textbooks, the Superintendent (or designee) shall make the final decision.

The criteria stated above for selection of instructional materials shall also apply to the selection of textbooks. The Superintendent may appoint licensed employees to assist in the selection of textbooks and materials. Selected materials will be shared with the Board.

Gifts of instructional materials must meet these criteria stated above for the selection of instructional materials. The gift must be received in compliance with board policy.


Date of Adoption – June 28, 1999

Revised -- March 22, 2004

Revised – November 24, 2008

Revised – May 21, 2012

Revised – January 20, 2014


Section 3.B Policies - Selection of Instructional Materials Regulation

(Board Handbook - Code No. 605.1R1)

I. Responsibility for Selection of Instructional Materials

A. The Board is responsible for matters relating to the operation of the District.

B. The responsibility for the selection of instructional materials is delegated to the professionally trained and licensed employees of the school system. For the purpose of this rule the term “instructional materials” includes printed and non-printed materials (not equipment), whether considered classroom materials or media center materials.

C. While selection of materials may involve many people including principals, teachers, students, parents, community members and media specialists, the responsibility for coordinating the selection of most instructional materials and making the recommendation for the purchase rests with licensed employees. For the purpose of this rule the term “media specialist” includes librarians, school media specialists or other appropriately licensed persons responsible for selection.

D. Responsibility for coordinating the selection of materials for distribution to classes will rest with the licensed employees, principal and Superintendent. For the purpose of this rule, the term “materials” includes textbooks and other printed and non-printed material provided in multiple copies for use of a total class or a segment of a class.

E. If the Board appoints an ad hoc committee to make recommendations on the selection of instructional materials, the ad hoc committee is formed and appointed in compliance with the Board policy.

1. The Superintendent will inform the committee as to their role and responsibility in the process.

2. The following statement will be provided to the ad hoc committee members: “Bear in mind the principles of the freedom to learn and to read and base your decision on these broad principles rather than on defense of individual materials. Freedom of inquiry is vital to education in a democracy. Study thoroughly all materials referred to you and read available reviews. The general acceptance of the materials should be checked by consulting standard evaluation aids and local holdings in other schools. Passages or parts should not be pulled out of context. The values and faults should be weighed against each other and the opinions based on the material as a whole. Your report, presenting both majority and minority opinions, will be presented by the principal to the complainant at the conclusion of our discussion of the questioned material.”


II. Material selected for use in media centers and classrooms shall meet the following guidelines:

A. Religion – Material shall represent the major religions in a factual, unbiased manner. The primary source material of the major religions shall be considered appropriate, but material which advocates rather than informs, or is designed to sway reader judgment regarding religion, shall not be included in the school media centers or classrooms.

B. Racism – Material shall present a diversity of race, custom, culture, and belief as a positive aspect of the nation’s heritage and give candid treatment to unresolved intercultural problems, including those which involve prejudice, discrimination, and the undesirable consequences of withholding rights, freedom, or respect of an individual.

C. Sexism – Material shall reflect a sensitivity to the needs, rights, traits, lifestyles and aspirations of men and women without preference or bias.

D. Age – Material shall recognize the diverse contributions of various age groups and portray the continuing contributions of maturing members of society.

E. Ideology – Material shall present basic primary and factual information on an ideology or philosophy of government which exerts or has exerted a strong force, either favorably or unfavorably, over civilization or society, past or present. This material shall not be selected with the intention to sway reader judgment and shall be related to the maturity level of the intended audience.

F. Profanity and Sex – Material shall be subjected to a test of literary merit and reality by the media specialists and licensed employees who will take into consideration their reading of public and community standards of morality.

G. Controversial issues materials will be directed toward maintaining a balanced collection representing various views. The selection decision should be made on the basis of whether the material presents an accurate representation of society and culture, whether the circumstances depicted are realistically portrayed, or whether the material has literary or social value when the material is viewed as a whole. These guidelines shall not be construed in such a manner as to preclude materials which accurately represent the customs, morals, manners, culture, or society of a different time or a different place.


III. Procedure for Selection

A. Material purchased for media centers and classrooms shall be recommended for purchase by licensed employees in consultation with administrative staff, school library staff, students or an ad hoc committee as appointed by the Board. The material recommended for purchase shall be approved by the appropriate building administrator.

1. The materials selected shall support stated objectives and goals of the District. Specifically, the goals are:

a. To acquire materials and provide service consistent with the demands of the curriculum;

b. To develop students’ skills and resourcefulness in the use of media centers and learning resources;

c. To effectively guide and counsel students in the selection and use of materials and media centers;

d. To foster in students a wide range of significant interests;

e. To provide opportunities for aesthetic experiences and development of an appreciation of the fine arts;

f. To provide materials to motivate students to examine their own attitudes and behaviors and to comprehend their own duties and responsibilities as citizens in a pluralistic democracy;

g. To encourage lifelong education through the use of the library; and,

h. To work cooperatively and constructively with the instructional and administrative staff in the school.

2. Materials selected shall be consistent with stated principles of selection. These principles are:

a. To select material, within established standards of the District;

b. To consider the educational characteristics of the community in the selection of materials within a given category;

c. To present the sexual, racial, religious and ethnic groups in society by:

1. Portraying people, both men and women, adults and children, whatever their ethnic, religious or social class identity, as human and recognizable, displaying a familiar range of emotions, both negative and positive.

2. Placing no constraints on individual aspirations and opportunity.

3. Giving comprehensive, accurate, and balanced representation to minority groups and women – in art and science, history and literature, and in all other fields of life and culture.

d. To intelligently, quickly, and effectively anticipate and meet needs through awareness of subjects of local, national and international interest and significance; and,

e. To strive for impartiality in the selection process.

3. The materials selected shall meet stated selection criteria. These criteria are:

a. Authority-Author’s qualifications – education, experience, and previously published works;

b. Reliability:

1. Accuracy-meaningful organization and emphasis on content, meets the material’s goals and objectives, and presents authoritative and realistic factual material.

2. Current-presentation of content which is consistent with the finding of recent and authoritative research.

c. Treatment of subject-shows an objective reflection for the multi-ethnic character and cultural diversity of society.

d. Language -

1. Vocabulary –

a. Does not indicate bias by the use of words which may result in negative value judgments about groups of people;

b. Does not use "man" or similar limiting word usage in generalization or ambiguities which may cause women to feel excluded or dehumanized.

2. Compatible to the reading level of the student for whom it is intended.

e. Format -

1. Book –

a. Adequate and accurate index;

b. Paper of good quality and color;

c. Print adequate and well spaced;

d. Adequate margins;

e. Firmly bound; and,

f. Cost.

2. Non-book, including software and electronically available materials –

a. Flexibility, adaptability;

b. Curricular orientation of significant interest to students;

c. Appropriate for audience;

d. Accurate authoritative presentation;

e. Good production qualities (fidelity, aesthetically adequate);

f. Durability; and,

g. Cost.

3. Illustrations of book and non-book materials should:

a. Depict instances of fully integrated grouping and settings to indicate equal status and non-segregated social relationships.

b. Make clearly apparent the identity of minorities;

c. Contain pertinent and effective illustrations;

4. Flexible to enable the teacher to use parts at a time and not follow a comprehensive instructional program on a rigid frame of reference.

f. Special Features -

1. Bibliographies.

2. Glossary.

3. Current charts, maps, etc.

4. Visual aids.

5. Index.

6. Special activities to stimulate and challenge students.

7. Provide a variety of learning skills.

g. Potential use:

1. Will it meet the requirement of reference work?

2. Will it help students with personal problems and adjustments?

3. Will it serve as a source of information for teachers and librarians?

4. Does it offer an understanding of cultures other than the student's own and is it free of racial, religious, age, disability, ethnic, and sexual stereotypes?

5. Will it expand students' sphere of understanding and help them to understand the ideas and beliefs of others?

6. Will it help students and teachers keep abreast of and understand current events?

7. Will it foster and develop hobbies and special interests?

8. Will it help develop aesthetic tastes and appreciation?

9. Will it serve the needs of students with special needs?

10. Does it inspire learning?

11. Is it relevant to the subject?

12. Will it stimulate a student's interest?

4. Gifts of library or instructional materials may be accepted if the gift meets existing criteria for library and instructional materials. The acceptance and placement of such gifts is within the discretion of the Board.

5. In order to provide a current, highly usable collection of materials. Teacher-librarians will ensure constant and continuing renewal of the collection, not only the addition of up-to-date materials, but by the judicious elimination of materials which no longer meet school District needs or find use. The process of reviewing and eliminating instructional materials will be done according to established and accepted standards for determining the relevance and value of materials in a given context.


Date of Adoption – January 20, 2014